CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

APRIL 29, 1999

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, April 29, 1999 at 11:10 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:	Mayor Philip Owen Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor George Puil
ABSENT:	Councillor Don Bellamy (Civic Business) Councillor Lynne Kennedy (Civic Business) Councillor Sam Sullivan (Leave of Absence)
CITY MANAGER'S OFFICE:	Judy Rogers, City Manager
CLERK TO THE COUNCIL:	Tarja Tuominen

COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. Herbert,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
April 29, 1999

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl.1: Reconsideration of 1999 Cultural Grant Recommendations
Cl.2: Reconsideration of Community Services Grants Applications
Cl.3: Grant Request for a Temporary Winter Shelter
Cl.4: Contract Extension - Ray-Cam Community Co-operative Association
Cl.5: Yard Waste Collection Program
Cl.6: 1998 Financial Statements
Cl.7: 1999 Operating Budget: Final Report

Clauses 1, 2 and 3
MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 1, 2 and 3 of this report, be approved.

- CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY

Clauses 4, 5 and 7
MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 4, 5 and 7 of this report, be approved.

- CARRIED UNANIMOUSLY

Clause 6

This item has been referrred to the Standing Committee on City Services and Budgets meeting of May 6.

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Herbert ,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

ENQUIRIES AND OTHER MATTERS

1. Leave of Absence - Councillor Sullivan File: 1254

MOVED by Cllr. Daniel Lee,
SECONDED by Cllr. Chiavario,

THAT Councillor Sullivan be granted Leave of Absence for May 6, 1999.

- CARRIED UNANIMOUSLY

The Council adjourned at 11:15 a.m.

- - - - -

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

APRIL 29, 1999

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, April 29, 1999 at 9:30 a.m. in Committee Room No. 3, Third Floor, City Hall.

PRESENT:	Councillor George Puil, Chair Mayor Philip Owen (Items 2 to 7) Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price
ABSENT:	Councillor Don Bellamy (Civic Business) Councillor Lynne Kennedy (Civic Business) Councillor Sam Sullivan (Leave of Absence)
CITY MANAGER'S OFFICE:	Judy Rogers, City Manager
CLERK TO THE COMMITTEE:	Tarja Tuominen

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of March 30, 1999, were adopted.

RECOMMENDATION

1. Reconsideration of 1999 Cultural Grant Recommendations File: 2051

The Committee had before it an Administrative Report, dated April 13, 1999 (on file) in which the Director, Office of Cultural Affairs recommended no change in the original grant recommendations to the Arts Club Theatre and Black Star Production.

Bill Millerd, representing the Arts Club Theatre, spoke in support of the Theatre’s request for reconsideration of its grant application for $175,000.

The following motion by Cllr. Chiavario was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council approve the Director of Cultural Affairs original $75,000 Operating Grant recommendation to the Arts Club Theatre, source of funds to be the Operating Grants budget.

B. THAT Council not approve a grant to Black Star Production, in accordance with the Director of Cultural Affairs’ original recommendation.

- CARRIED UNANIMOUSLY

2. Reconsideration of Community Services Grants Applications File: 2151

The Committee had before it an Administrative Report, dated April 9, 1999 (on file), in which the Director of Community Services, Social Planning, recommended a revision to the original decision on the grant application from the 9 to 5 Working Society and no change to the decision on the application from the South Vancouver Seniors Network.

Jamie Lee Hamilton, representing the 9 to 5 Working Society (Grandma’s House), was present to speak in support of the recommended grant of $8,000 and to answer questions requesting clarification on the condition for payment of the grant.

The following recommendation by Cllr. Chiavario was put and carried. The Committee,

RECOMMENDED

A. THAT Council approve a Community Services grant of $8,000 to 9 To 5 Working Society (Grandma’s House), with the CONDITION specified in Appendix I - A of the Administrative Report, dated April 9, 1999.

B. THAT Council approve a Community Services grant of $20,400 to South Vancouver Seniors Network, in accordance with Social Planning’s original recommendation.

- CARRIED UNANIMOUSLY

3. Grant Request for a Temporary Winter Shelter File: 4659

The Committee had before it an Administrative Report, dated February 25, 1999 (on file) in which the Director of the Housing Centre recommended approval of a grant of $100,000 to Lookout Emergency Aid Society for operating a temporary winter shelter at8982 Hudson Street.

Karen O’Shannacery, Executive Director, Lookout, advised she was present to answer questions.

The following recommendation by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve a grant of $100,000 to Lookout Emergency Aid Society for operating a temporary winter shelter at 8982 Hudson Street for 1997/1998 and 1998/1999. Source of funds to be the Affordable Housing Fund.

- CARRIED UNANIMOUSLY

4. Contract Extension - Ray-Cam Community

Co-operative Association File: 1805

The Committee had before it an Administrative Report, dated April 6, 1999 (on file), in which the Director of Finance sought approval for a three year contract extension with the RayCam Community Co-operative Association for the operation of core programs at RayCam, and to provide funding for wage settlements related to staff positions covered underthe contract.

Jennifer Beresford, Deputy Comptroller of Budgets & Research, briefly reviewed the report.

The following motion by Cllr. Chiavario was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council approve a three-year contract extension to Ray-Cam Community Co-operative Association, for the period January 1, 1999 to December 31, 2001, at a cost of $116,900 for 1999; source of funds to be the 1999 Operating Budget.

B. THAT Council approve an adjustment to the 1999 contract funding in Recommendation A ($7,900 estimate) to the Ray-Cam Co-operative Centre Association to offset the cost of salary reclassifications of day care workers covered under the contract; source of funds to be the Contingency Reserve.

C. THAT Council approve a one-time adjustment of up to $4,600 to provide funding for retroactive wage settlement costs related to salary reclassifications of day care workers, subject to the Association demonstrating they are unable to cover the costs; source of funds to be the Contingency Reserve.

D. THAT the Director of Legal Services be authorised to finalise and execute the contract to the satisfaction of the Director of Finance.

- CARRIED UNANIMOUSLY

(Councillor Price not present for the vote)

5. Yard Waste Collection Program File: 3758

The Committee had before it an Administrative Report, dated April 12, 1999 (on file), in which the General Manager of Engineering Services responded to Council’s request for a report back on options for residential yard waste collection. The General Manager recommended staff report back on a long term yard waste program and that the yard waste drop-off be relocated from inside the Vancouver South Transfer Station to an adjacent area. The General Manager also submitted for consideration the choice between two options: increasing the promotional budget for existing recycling programs or implementing a yard waste collection program for customers receiving solid waste and recycling collection from the City with pick-up once every five weeks.

Brian Davies, Assistant City Engineer, Solid Waste and Information Services, with the aid of overhead slides, reviewed the report.

Mr. Davies and Dave Rudberg, General Manager of Engineering Services, responded to questions on various options and related costs for a yard waste collection program.

Doug McNicol, CUPE 1004, spoke in support of implementation of a yard waste collection program during the growing season, March to November. Yard waste is an integral part of garbage pick-up and should be implemented now.

The following motion by Cllr. Clarke was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT staff report back to Council in the fall of 1999 on the long term optimal yard waste program for the City.

B. THAT Council approve relocating the yard waste drop-off from inside the Vancouver South Transfer Station to an adjacent area (currently used by Central Stores) at a cost of $175,000 to be funded by the Solid Waste Capital Reserve.

C. THAT Council approve a pilot project for a yard waste collection program for customers receiving solid waste and recycling collection from the City. For 1999, pick-up will be once a month for the months of June, July, August andSeptember, 1999, with a roll-over to the leaf program. Customers will be limited to 5 clear plastic bags per pick-up; the City to advertise pick-up dates. Staff to report back in December, 1999 or January 2000 . The estimated cost of approximately $500,000 for the program to be funded from the Solid Waste Capital Reserve,

D. THAT staff report back on a sustainable yard waste collection program, including information on costs, and the ability to expand to weekly or bi-weekly pick-up.

- CARRIED UNANIMOUSLY

6. 1998 Financial Statements

This item has been referred to the May 6 meeting.

7. 1999 Operating Budget: Final Report File: 1605

The Committee had before it an Administrative Report, dated April 21, 1999 (on file) in which the Director of Finance reviewed the revised 1999 Operating Budget and recommended a funding level for the 1999 Park Board Global Budget.

Ken Bayne, Comptroller of Budgets & Research, briefly reviewed the report and responded to questions.

The following motion by Cllr. Clarke was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council approve a reduction of $525,000 from Capital from Revenue to assist in bringing the 1999 Operating Budget into balance within the 3.4% taxation target established by Council AND THAT the Director of Finance report back as part of the 1999 Basic Capital Budget Report on which projectsshould be deferred as a result of this reduction.

B. THAT Council approve the Park Board 1999 Global Budget of $39,112,600, including the addition of $418,900 for added basic costs arising from the Board's capital program and $700,000 in funding for new and non-recurring items.

C. THAT Council approve the final 1999 Operating Budget revenue and expenditure estimates as reviewed in the Administrative Report, dated April 21, 1999, and summarized in Appendix 1 by approving the budget resolution attached as Appendix 2.

- CARRIED UNANIMOUSLY

The Committee adjourned at 11:10 a.m.

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(c) 1998 City of Vancouver