Agenda Index City of Vancouver

ADMINISTRATIVE REPORT

TO:

Vancouver City Council

FROM:

Manager, Rapid Transit, in consultation with Director of CityPlans and General Manager of Engineering Services

SUBJECT:

Information Report on Rapid Transit Technology Alignment Review, West of Commercial Drive

 

INFORMATION

COUNCIL POLICY

On September 8, 1998, Council approved the following:

THAT the City will collaborate with the Province on the planning for the ART [sic] route, alignment, station locations and station area planning, while continuing to resolve issues through the Greater Vancouver Transportation Authority about cost sharing and completion of the entire T-Line.

On November 3, 1998, Council approved the following:

THAT Council approve funding for the Rapid Transit Technology and Alignment Review, for the alignment west of Commercial Drive, coordinated with the extension to the University of British Columbia, in the amount of $200,000; source of funding to be a reallocation of the Capital from Revenue provision in the 1999 Capital Budget as detailed in this report.

THAT Council seek cost sharing for the Rapid Transit Technology and Alignment Review, west of Commercial Drive, from the GVTA and the Rapid Transit Project Office.

THAT the terms of reference for a comparative study of rail technology options for the western portion of the Broadway-Lougheed Rapid Transit Project be approved.

PURPOSE

The report is for Council’s information. The subject matter is the status of the “Rapid Transit Technology and Alignment Review, west of Commercial Drive” (the Review).

SUMMARY

The Terms of Reference for the Review have been finalized. Staff anticipate reporting to Council in mid April with the results of the proposal call and recommendation on consultants to undertake the work. The Greater Vancouver Transportation Authority (GVTA) and the Rapid Transit Project Office (RTPO) have indicated that they support the Review and are prepared to recommend participating in the Review and sharing in the cost.

DISCUSSION

Status of the Province’s Phase 2 SkyTrain project

The Province is in the preliminary planning stages for Phase 2. Under the Province’s current proposal, the Vancouver segment of Phase 2 consists of SkyTrain in an underground, bored tunnel from the Province’s proposed Phase 1 terminus at VCC, west along the Broadway Corridor to Arbutus Street.

As in Phase 1, in Phase 2 the Province is responsible for:

The City is responsible for advising the Province on these issues and for land use and related decisions that complement this initiative.

Technology and Alignment Review, west of Commercial Drive

Phase 2 will have very significant impacts on the City. In past reports, staff advised Council that:

· given the cost and long term effects of this decision, Phase 2 warrants a more comprehensive cost/benefit analysis of the alternative transit technologies than that undertaken by the Province to date

· the information, particularly as to ridership and cost, available from the RTPO is insufficient to allow the City to properly advise the Province on the proposed SkyTrain extension underground from VCC to Arbutus

· building SkyTrain to VCC may constrain the options for the Broadway Corridor from Commercial Drive west; moreover, terminating the SkyTrain line at VCC does not make sense

Based on this advice, Council approved funding for a review of the alignment and technology alternatives in the Broadway Corridor west of Commercial Drive. In addition, given its regional implications, Council instructed staff to seek cost sharing for the Review from the GVTA and the RTPO. Finally, Council deferred endorsing a specific location for the proposed VCC station, pending the outcome of the Phase 2 study.

The Terms of Reference for the Review have been finalized and are attached as Appendix 1. Interested consultants have been asked to submit proposals by April 5, 1999. The Terms of Reference provide that interested consultants must declare any interest they have in current transit planning in the region, and that such interest may disqualify them from conducting the Review. Staff anticipate reporting to Council in mid April with the results of the proposal call and a recommendation on consultants to undertake the work.

In brief, the scope of work outlined in the Terms of Reference is as follows:

A. To develop a broad brush picture of a combination of technology options west of Commercial Drive to the University of British Columbia (UBC), having regard to future north-south connections to Downtown, that best serve the future transportation needs of the City and Region.

B. To evaluate the technology options or technology combinations for the Broadway Corridor from Commercial Drive to UBC.
C. To detail the urban design impacts and potential mitigation or improvements for the Broadway Corridor between Cambie Street and Arbutus Street, incorporating the preferred technology combination.

The City will be managing the Review. Staff have assembled background information to provide the consultants, as listed on Appendix 2 of the Terms of Reference. Staff note, with concern, that to date the RTPO has not provided ridership information for Phase 1 or Phase 2. In the absence of this information, staff intend to provide the consultant with historical ridership work, completed in 1995, and with a study prepared by Ward Consulting Group Ltd. for the City dated February 26, 1999. The purpose of this study was to update the Regional Transportation Model to incorporate the City’s current land use projections and apply the updated land use projections to assess transit activity along Broadway. This $5000 study does not contain a cost/benefit analysis of the technology alternatives nor detailed ridership on a system wide basis with the various options available. That work is part of the Review. The Ward study is available in the City Clerk’s Office.

Next Steps

The GVTA and the RTPO have indicated that they support the Review and are prepared to recommend to their respective boards that they each share in the cost as to 25%, to a maximum of $50,000. The Terms of Reference contemplates a Steering Committee comprised of members from the City, the GVTA and the RTPO.

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ag990323.htm

Appendix 1

REQUEST FOR PROPOSALS

BROADWAY/LOUGHEED RAPID TRANSIT LINE PHASE 2 – COMMERCIAL DRIVE WEST

City of Vancouver
March 16, 1999

1.0 TERMS OF REFERENCE

1.1 Introduction

1.2 Scope of Consultant Services

1.3 The Owner

1.4 Form of Agreement

1.5 Submission of Proposals

1.6 Proposal Evaluation

1.7 Questions

2.0 CONTENTS OF PROPOSAL

2.1 Description of the Consultant

2.2 Experience and Personnel

2.2.1 The Consultant shall provide a summary of assignments completed by the Consultant that are similar to this study, and a precise description of the role of the Consultant on each such project, together with contact names and project references.

2.2.2 The Consultant shall provide a list of the employees or sub-consultants who will perform the work, their proportion of work, hourly charge out rates and their resumes including education, work experience and experience on projects similar to this study. In the case of part time staff, temporary staff, or members of the Consultant’s team who are not permanent employees of the Consultant, the Consultant must provide a description of their relationship to the Consultant, and their availability (expressed as a percentage of their time) to work on this study.

2.2.3 The Consultant must declare any contracts or interest they may have in any current transit studies or neighbouring land development. The Consultant must be prepared to offer professional advice to the City independent of any past, present or future transportation planning contracts.

2.2.4 The Consultant must have experience in all the fields of expertise required to carry out the scope of work including public transportation engineering and planning and urban planning and design.

2.3.1 The Consultant shall provide a work program describing the services to be provided by the Consultant as set out in Appendix 1.

2.3.2 The Consultant shall provide a schedule to complete the work program, which schedule shall include delivery of the work product described in Appendix 1.

2.4 Consultant’s Initiatives

2.5 Fees and Disbursements

2.6 Professional Services Agreement

3.0 REFERENCE DOCUMENTS

4.0 APPENDICES

5.0 FIGURES

APPENDIX 1
Scope of Study

1.0 BACKGROUND

1.1 The City of Vancouver and the Greater Vancouver Region

1.2 Governance/Administration

1.3 Existing Rapid Transit in the Greater Vancouver Regional District

1.4 Policy Framework

1.4.1 Regional Transportation Policy

1.4.2 Vancouver City Transportation Policy

1.5 Proposed SkyTrain Extensions in the Region

1.6 SkyTrain, Phases 1 and 2 within Vancouver

1.6.1 Phase 1

1.6.2 Phase 2

1.7 Current Status

2.0 PURPOSE OF STUDY

3.0 WORK PRODUCT

3.1 Part 1 – BROAD BRUSH EVALUATION OF TECHNOLGY OPTIONS FOR FUTURE RAPID TRANSIT LINES

3.2 Part 2 - EVALUATION OF TECHNOLOGIES FOR PHASE 2

3.2.1 Terminus

3.2.2 Ridership

3.2.3 Capacity

3.2.4. Costs

3.2.5 Traffic Management and Station Functionality

3.2.6 Environmental Impact

3.2.7 Urban Design

3.2.8 Flexibility for Future Expansion

3.2.9 Cost Benefit

3.2.10 Other Criteria the Consultant may identify

Based on the Consultant’s evaluation the Steering Committee will select a technology combination for the purposes of Part 3.

3.3 Part 3 – URBAN DESIGN

4.0 FORMAT OF DELIVERABLES

4.1 Any written report will be in 8.5 x 11" vertical format. Included in the report will be reductions of maps, drawings and photographs used in presentations.

4.1.1 A disk copy of the written reports in a City compatible format.

4.1.2 Two sets of scaled drawings and one set of reproducible Mylar of the various alignment designs.

4.1.3 Copies of presentation materials, including maps, drawings, photographs and slides as required by the Owner.

4.2 All report material will be the property of the City of Vancouver.

5.0 RESOURCES

5.1 Reference documents described in Appendix 2
5.2 Access to City planning and engineering staff
5.3 Access to consultants working on preliminary planning for Phase 2

6.0 SCHEDULE AND REPORTING

6.1 Time is of the essence.

6.2 The Consultant shall make presentations to the Steering Committee at the following stages:

6.2.1 the conclusion of Part 1 May 28, 1999
6.2.2 the preliminary conclusions of Part 2 in draft June 25, 1999
6.2.3 the conclusions of Part 2 September 30, 1999
6.2.4 the conclusion of Part 3 October 15, 1999

6.3 The work product associated with the completion of each Part shall be submitted in advance of the above presentations, and a complete report containing all of the Parts, submitted with the conclusion of Part 3.

6.4 In addition to these presentations, the Consultant shall meet regularly with the Steering Committee and City staff, the schedule to be mutually determined.

APPENDIX 2
Reference Documents

1. Phase 1 SkyTrain functional station and guideway design drawings
2. Phase 2 SkyTrain data available in the preliminary planning stages
3. SNC Lavalin SkyTrain Extension Study-New Westminster to Vancouver via Lougheed Mall, May, 1998
4. Parsons Brinckerhoff Quade & Douglas, Inc. LRT Alignment Review, May, 1998
5. N.D. Lea Consultants Ltd. Regional Intermediate Capacity Transit System Study for the Broadway Lougheed Corridor dated September, 1994
6. Greater Vancouver Regional District. Livable Region Strategic Plan, August 1993
7. Transport 2021 – Transportation Plan for Greater Vancouver Medium Range and Long Range Plans, 1993.
8. Vancouver Transportation Plan, 1997.
9. Vancouver City Plan
10. Central Area Plan (Land Use Plan which incorporates Central Broadway and Downtown), 1991.
11. False Creek South Rail Line Study
12. Baker McGarva Hart – SNC Lavalin – Ward Consulting Group. Vancouver Downtown Street Car Study.
13. Population and Employment Data
14. Ward Consulting Group. Transit Ridership for West Broadway Rapid Transit, February 1999.
15. Special Commission SkyTrain Review – Interim Report dated December, 1998
16. Delcan. Review of Intermediate Capacity Transit System Richmond – Vancouver Corridor, November 1994.
17. Lea Associates. Vancouver/Richmond Rapid Transit Study, July 1992.
18. BC Transit. Summary of Intermediate Capacity Transit System Studies 10 Year Development Plan (1995-2006), March 1995.
19. Crown Corporations Secretariat. Multiple Account Evaluation of Rapid Transit Options in Greater Vancouver, May 1995.
20. Existing and historic traffic volumes
21. Geometric plans of selected streets
22. Applicable Council Policies
23. Certain materials prepared by Baker McGarva Hart
24. Other policies and plans as appropriate

APPENDIX 3

CITY ENGINEERING DEPARTMENT

PROFESSIONAL SERVICES AGREEMENT

(For Services Valued at more than $4,500 but less than $100,000)

THIS AGREEMENT made as of the day of , 19

A. The City requires the professional services described herein, and desires to engage the Consultant to perform said services.

B. The Consultant has agreed to perform the said services in accordance with the terms and conditions of this Agreement.

1. CONSULTANT'S SERVICES TO THE CITY

2. BASIS OF PAYMENT TO THE CONSULTANT

2.4 Subject to the maximum liability of the City under sub-clause 2.3, disbursements for which the City will reimburse the Consultant shall be limited to the following:

2.5 If the Consultant has engaged sub-consultant(s) as per subclause 1.2, then the Consultant shall make full payment to said sub-consultant(s) for work performed in relation to the Services. Such payments shall also be in accordance with subclause 2.2 herein.

2.6 The Consultant shall submit invoices to the City Engineer or delegate designated by him on or before the 10th day of each month. Each invoice shall list the names, hours worked and pay rates of all employees of the Consultant and sub-consultant(s) that have worked on the Services that month, the total amount of previous payments made by the City, and the percentage of the Services that are complete. Each invoice shall show separately the amount of the Goods and Services Tax applicable.

2.7 If the City does not approve of or wishes to further review, audit or otherwise seek clarification concerning the Consultant's invoices, for whatever reason, the City shall not be liable for interest charges in respect of that invoice for the period from the date the invoice is submitted until the date that the invoice is paid. The City shall, if it approves the amount of such invoices, cause such invoices to be paid on or before the 20th day of the following month.

2.8 The Consultant shall keep proper accounts and records of all costs and expenditures forming the basis of any billing to the City, including but not limited to hours worked, details of all disbursements and percentage amounts of work completed. The City shall be entitled to verify the accuracy and validity of all billings and payments made by auditing and taking extracts from the books and records of the Consultant and by such other means as shall be reasonably necessary or advisable.

3. CHANGES TO SCOPE OF SERVICES

4. RELEASE AND INDEMNIFICATION

5. INSURANCE

6. WORKERS' COMPENSATION BOARD COVERAGE

7. CITY APPROVALS

8. TERMINATION

9. CONFIDENTIALITY

10. OWNERSHIP OF DOCUMENTS AND COPYRIGHT

11. NON-RESIDENT WITHHOLDING TAX

12. CITY BUSINESS LICENSE

13. RESOLUTION OF DISPUTES

14. INDEPENDENT CONSULTANT

15. The Consultant shall not, without prior written consent of the City, assign, either directly or indirectly, this Agreement or any right of the Consultant under this Agreement.

16. In this Agreement, the masculine includes the feminine and bodies corporate, and each includes the others.

17. This Agreement shall be binding upon the parties hereto and their successors.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written.

CITY OF VANCOUVER

BY: (Seal)


(Full and Precise Name of Consultant)

BY: (Seal to be affixed if a Corporation)

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ag990323.htm


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