Agenda Index City of Vancouver

ADMINISTRATIVE REPORT

TO:

Standing Committee on Planning and Environment

FROM:

Director of City Plans, in consultation with the Director of Finance

SUBJECT:

Approval of Business Improvement Area (BIA) Budgets

 

RECOMMENDATION

GENERAL MANAGER'S COMMENTS

COUNCIL POLICY

Each year, BIA Boards are required to obtain approval of their forthcoming year's promotion plan and budget from their members at a general meeting and from City Council.

PURPOSE

The purpose of this report is to request Council's approval of the 2000-2001 budgets for the eight existing BIAs and five new BIAs, and to instruct staff to prepare appropriate rating by-laws.

BACKGROUND

Funding for Business Improvement Areas is advanced by Council and recovered through property taxes. Each year Council approves BIA budgets and staff prepare rating by-laws for Council's enactment. After the rating by-laws are enacted, funds are released to the BIA societies in April and recovered through subsequent property taxes.

At the Court of Revision held February 1, 2000, Council approved five new BIAs: Chinatown, Commercial Drive, Fraser Street, Marpole, and Strathcona Area. Before new BIAs commence operation, Council approves their first annual budget.

The 2000-01 budgets for the eight existing BIAs and five new BIAs are presented in this report.

DOWNTOWN VANCOUVER BIA BUSINESS PROMOTION SCHEME AND BUDGET 2000-01

The Downtown Vancouver Business Improvement Association (DVBIA) has submitted the following business promotion scheme and budget for Council's approval. They request a recoverable grant of $1,800,000 for 2000-01.

REVENUE
a. Levy Request $1,800,000
b. Carried over funds, projected interest,

EXPENDITURES
a. Entertainment and Retail Development $ 80,079
b. Marketing, Promotion and Access 268,917
c. Maintenance and Security 1,077,937
d. Research and Communications 137,000
e. Office Expenses & Administrative Costs 205,184
f. Contingency 48,883

Projected Operating Fund at Year End $ 80,408

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 23, 1999. The 2000-2001 budget is more than double the previous year's amount, the increase going toward a greatly expanded street presence for the BIA. Details of the budget are provided in Appendix A. The members also approved a funding ceiling of $20,634,983 over a ten-year term. This is the first year of the BIA's third renewal term (ten-year term).

ROBSON STREET BIA BUSINESS PROMOTION SCHEME AND BUDGET 2000-01

The Robson Street Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $297,700 for 2000-01.

REVENUE
a. Levy Request $297,700
b. Carried over funds, projected

EXPENDITURES
a. Marketing and Promotion $105,300
b. Community Relations / Safety and Security 77,200
c. Street Enhancement 56,000
d. Office Expenses and Administrative Costs 87,450
e. Contingency 4,500

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 28, 1999. Details of the budget are attached as Appendix B. This is the last year of their second five-year mandate.

KERRISDALE BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 2000-2001

The Kerrisdale Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $215,000 for 2000-01.

REVENUE
a. Levy Request $215,000

EXPENDITURES
a. Events, Advertising and Promotion, Newsletter $65,000
b. Planning, Beautification and Maintenance 51,000
c. Security 65,000
d. Office Expenses & Administrative Costs 34,000

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 30, 1999. Details of the budget are provided in Appendix C. This is the last year of their second five-year mandate.

GASTOWN BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 2000-01

The Gastown Business Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $304,000 for 2000-01.

REVENUE
a. Levy Request $304,000

EXPENDITURES
a. Marketing, Promotion and Public Relations $78,000
b. Street Enhancement, Litter Removal, Safety and Security 134,000
c. Salaries, Fees and Operating Expenses 87,000
d. Contingency 5,000

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 22, 1999. Details of the budget are provided in Appendix D. This is the second year of their third five-year mandate.

MOUNT PLEASANT BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-01

The Mount Pleasant Commercial Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $140,000 for 2000-01.

REVENUE
a. Levy Request $140,000
b. GST Rebate, Grants, Advertising 8,000

EXPENDITURES
a. Marketing & Promotions, Gov't/Community Relations $26,000
b. Street Enhancement 46,500
c. Safety and Security 6,000
d. Office Expenses and Administration 69,500

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 8, 1999. Details of the budget are provided in Appendix E. This is the second year of their third renewal term (ten year term).

DAVIE VILLAGE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-2001

The Davie Village Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $74,379 for 2000-01.

REVENUE
a. Levy Request $74,379

EXPENDITURES
a. Promotion $4,500
b. Street Enhancement 14,848
c. Panhandling Outreach/Education 32,000
d. Office Expenses 15,695
e. Contingency 7,336

Projected Operating Fund at Year End $NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on October 6, 1999. Further details of the budget are provided in Appendix F. This is the second year of their initial five-year mandate.

SOUTH GRANVILLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-01

The South Granville Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $198,000 for 2000-01.

REVENUE
a. Levy Request $198,000
b. Carried over funds 100,000

EXPENDITURES
a. Marketing, Communication, and Advocacy $96,500
b. Street Enhancement 60,000
c. Access and Security 54,800
d. Administration 84,000
e. General Contingency 2,700

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on October 28, 1999. The BIA retained a surplus of $100,000 from its Year-1 budget, permitting a significant levy reduction over the previous year. Further details of the budget are provided in Appendix G. This is the second year of their initial five-year mandate.

YALETOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-01

The Yaletown Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $213,293 for 2000-01.

REVENUE
a. Levy Request $213,293

EXPENDITURES
a. Special Events, Communication and Advocacy $63,132
b. Safety and Security 58,000
c. Administration 55,861
d. Street Enhancement, Maintenance, and Access 36,300

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 27, 1999. Further details of the budget are provided in Appendix H. This is the second year of their initial five-year mandate.

CHINATOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-01

The Vancouver Chinatown BIA Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $90,000 for 2000-01.

REVENUE
a. Levy Request $90,000
b. Membership Fees 500

EXPENDITURES
a. Special Events, Advertising and Promotion $17,000
b. Street Enhancement and Maintenance 22,650
c. Safety and Security 30,000
d. Administration and Operations 18,850
e. Contingency 2,000

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at a general meeting held on March 1, 2000. Further details of the budget are provided in Appendix I. The members also approved a funding ceiling of $548,559 over a five-year term. This is the first year of their initial five-year mandate.

COMMERCIAL DRIVE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-01

The Commercial Drive Business Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $100,000 for 2000-01.

REVENUE
a. Levy Request $100,000

EXPENDITURES
a. Marketing and Special Events $31,000
b. Street Enhancement, Litter Removal, Access,

c. Administration 47,000
d. Contingency 2,000

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at a general meeting held on February 28, 2000. Further details of the budget are provided in Appendix J. The members also approved a funding ceiling of $552,563 over a five-year term. This is the first year of their initial five-year mandate.

FRASER STREET BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-01

The Fraser Street Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $120,000 for 2000-01.

REVENUE
a. Levy Request $120,000

EXPENDITURES
a. Street Enhancement and Litter Removal $20,000
b. Safety and Security 25,000
c. Research, Planning and Communication 11,000
d. Administration 56,500
e. Contingency 7,500

Projected Operating Fund at Year End $ NIL

The total year-1 budget (levy request) was approved by the majority of members present at a general meeting held on February 15, 2000. The members also approved a funding ceiling of $630,000 over a five-year term.

Further details of the budget are provided in Appendix K. A second general meeting, to approve the detailed budget allocations, has been scheduled for March 27, 2000. This is the first year of their initial five-year mandate.

MARPOLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-01

The Marpole Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $75,000 for 2000-01.

REVENUE
a. Levy Request $75,000

EXPENDITURES
a. Promotion and Communication $17,900
b. Street Enhancement 31,800
c. Administration 22,500
d. Contingency 2,800

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at a general meeting held on February 8, 2000. Further details of the budget are provided in Appendix L. The members also approved a funding ceiling of $500,000 over a five-year term. This is the first year of their initial five-year mandate.

STRATHCONA AREA BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2000-01

The Strathcona Area Merchants Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $250,000 for 2000-01.

REVENUE
a. Levy Request $250,000

EXPENDITURES
a. Marketing and Promotion $44,500
b. Street Enhancement/Cleanup 29,000
c. Street Activities Initiative 81,000
d. Administration 65,500
e. Levy Equalization 25,000
f. Contingency 5,000

Projected Operating Fund at Year End $ NIL

The business promotion scheme was approved by the majority of members present at a general meeting held on February 28, 2000. Further details of the budget are provided in Appendix M. The members also approved a funding ceiling of $1,250,000 over a five-year term. This is the first year of their initial five-year mandate.

SUMMARY

All the BIAs have complied with the requirements set out in the City's BIA Grant Allocation By-law and the City's operational guidelines (see Appendices N and O). City staff have reviewed the audited financial statements of all the existing BIAs. The proposed Business Promotion Schemes are in keeping with the spirit of BIA legislation. Staff recommend approval of the BIAs' 2000-2001 budgets.

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