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CITY OF VANCOUVER ADMINISTRATIVE REPORT |
Report Date: |
March 11, 2005 | |
Author: |
Cherryl Masters/
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Phone No.: |
604.871.6498 | |
RTS No.: |
04444 | |
CC File No.: |
4209/4102 | |
Meeting Date: |
March 31, 2005 |
TO: |
Standing Committee on City Services and Budgets |
FROM: |
Managing Director, Cultural Services; Director, Vancouver East District, Park Board; Director, Social Planning |
SUBJECT: |
Get Out! - Olympic Youth Legacy for Physical Activity, Sport, Culture and the Arts - Grants Recommendations |
RECOMMENDATION
That Council approve 13 Get Out! - Grants to Youth amounting to $33,260 and 12 Get Out! - Community Partner grants amounting to $66,740, as listed in Appendix A for a total of $100,000. Source of funds to be the Olympic Legacy component of the 2005 Grants budget.
GENERAL MANAGER'S COMMENTS
The Grants to Youth and Community Partner Grants are key components of the broader civic "Get Out!" strategy which encourages and supports innovative youth driven approaches in sport, physical activity, arts and culture. The General Manager of Community Services and the General Manager of the Park Board recommends approval of the foregoing.
COUNCIL POLICY
Approval of grant recommendations requires eight affirmative votes.
Vancouver Civic Youth Strategy Policy - Council adopted the Civic Youth Strategy (CYS) in March of 1995, and initiated new youth engagement methods with the establishment of the Youth Outreach Team in 2003. CYS includes a policy statement that commits the City to involving youth and youth-driven organizations as active partners in:
· the development, assessment and delivery of civic services which have direct impact on youth; and
· broad spectrum consultations and initiatives on civic issues.
The policy statement above ensures that all City departments work towards four key objectives:
· ensuring that youth have "a place" in the City
· ensuring a strong youth voice in decision-making
· promoting youth as a resource to the City
· strengthening the support base for youth in the City.
Vancouver Children's Policy - The Vancouver Children's Policy was adopted by Council on March 12, 1992. It is a statement of commitment to the children of Vancouver and includes: Children's Policy, Statement of Entitlements and an Action Plan.
On July 8, 2004, Council approved the Pilot Program Implementation of two grant programs; Grants for Youth-Led Cultural projects and Community Partner Grants for Youth Programs, as part of Phase I Activity Plan for the Olympic Youth Legacy
SUMMARY AND PURPOSE
A total of 73 applications were received requesting $381,796. An independent Adjudication Committee comprised of members of the community, and supported by staff, reviewed the applications and this report presents their recommendations for approval of 13 Get Out! - Grants to Youth project grants and 12 Get Out! - Community Partner grants for a total of $100,000. See Appendix A for a total list of grant requests and Adjudication Committee recommendations.
Appendix B provides detailed guidelines for the two programs.
BACKGROUND
The Get Out! Youth Legacy Program was launched in December 2004. Get Out! is an initiative to encourage and expand active youth engagement in a wide range of athletic, arts and cultural activities that can nurture young minds, bodies and spirits to achieve long-term health and well-being.
The Get Out! Grants programs were developed as part of the Phase I Activity Plan for the Olympic Youth Legacy Framework. Other components of Phase I include Recreational Pilot Programs in community centres, Research & Evaluation and Communications. These components will be discussed in a separate report back to Council on April 28, 2005, reporting on Phase I and the Action Plan for Phase II of the Get Out! Youth Legacy Program.
The Grants programs were designed (in consultation with youth and a community advisory committee) to assist youth, and youth-serving or community-based organizations to develop, implement and engage in sport, recreation, arts or cultural activities. Projects must be new (or an enhancement of existing programs), engage diverse or less active youth between the ages of 12 - 24, and have a positive impact on youth, among other criteria (see Appendix B). The Grants to Youth program encourages and supports youth-led cultural activity that builds on existing interests and sees young people include less engaged peers in the development of art or cultural projects (up to $5,000 per project). The Community Partner Grants program encourages and facilitates increased youth involvement in sports, arts and culture through partnerships between two or more community or youth-serving agencies, with priority given to involving youth in project design, implementation and evaluation (up to $10,000 per project).
Information on the Get Out! Grants programs was disseminated through the Get Out! website (www.heygetout.ca), through club cards, the media, through internal channels and by extension of the Get Out! Advisory Committee. A special announcement for the overall program was made at the December 16th City Council meeting. Two workshops on grant writing were also delivered to youth at the Vancouver Aboriginal Friendship Centre and YouthCO AIDS Society and attended by approximately 20 and 15 youth respectively.
Grant applications were screened for eligibility by staff from the Park Board, Social Planning and the Office of Cultural Affairs. The applications were then evaluated by a six-member independent Community Adjudication Committee comprised of members of the communities of interest (including one youth member). This report reflects the consensus of the committee members. The Committee included:
Mark Gifford, Program Director, Vancouver Foundation, Youth Philanthropy Council
Pete Quevillon, Manager, Sport Community Development, Sport BC
Loree Lawrence, community-based artist
Katherine Ringrose, Inclusion Initiatives, 2010 LegaciesNow
Kevina Power, former Youth Engagement Coordinator, McCreary Youth Foundation
Recommendations were based on clearly articulated criteria for the programs:
· Improving long-term positive impact on health and well-being of youth
· Creating opportunities for youth to foster creativity and self-expression
· Increasing engagement of inactive youth and youth from diverse communities
· Promoting active and sustained participation in arts and/or culture
· Encouraging partnerships and collaboration between youth and community; and between community and youth serving agencies
· Building capacity in youth and encouraging long-term outcomes
No reconsideration process was established for the Grant programs during the pilot phase.
DISCUSSION
The entire process, from announcement of the Get Out! Grants Program to the application deadline on January 31st, spanned a total of 8 weeks. Despite a short turn-around period, a good cross section of applications were received with many focusing on engaging those youth who face barriers or who are not traditionally involved in sports, arts and cultural activities. These youth are from the street involved, Aboriginal, and other cultural and ethnic communities. The grant writing workshops were held at the Aboriginal Friendship Centre and YouthCO Aids Society and were seen as a key capacity building and engagement tool for youth and youth agencies who wished to apply to the Get Out! Grants programs. In total, 73 applications were received requesting $381,796 of which over $200,000 in requests came from the downtown eastside and the northeast neighbourhoods.
Table 1: Breakdown of requests and recommendations by program
Applied |
Recommended |
Total Requested |
Total Recommended | |
Grants to Youth |
29 |
13 |
$83,385 |
$33,260 |
Community Partners |
44 |
12 |
$298,411 |
$66,740 |
Totals |
73 |
25 |
$381,796 |
$100,000 |
Based on the recommendations of the Adjudication Committee, funding is recommended to 25 applicants, reflecting those proposals that best met the program goals and evaluation criteria. Appendix A contains a detailed list of requests and recommendations. Funding recommendations match the City's demographics - with grants recommended in proportion to where the city's youth reside.
Within the Community Partners Grants, 7 cultural and 5 Sports and Recreation programs are recommended. The Grants to Youth stream focused on arts and culture programs by design and 13 are recommended. The programs that were recommended by the Selection Committee are diverse, and represent both the creative and pragmatic nature of youth in Vancouver. From a deaf youth who wishes to give guitar lessons to other deaf youth, to the Friendship Underground Project which engages Aboriginal children, youth and families in hip hop, to Get Out! Girls a recreation program engaging Indo-Canadian girls, these projects are all innovative, designed and implemented by youth, and address important issues for youth in Vancouver. Through the Get Out! Research and Evaluation team, again driven by youth in partnership with adult researchers, the effectiveness of these programs in meeting the established criteria will be tracked.
CONCLUSION
Supporting these initiatives will encourage youth from diverse communities to become more engaged and active through the development of and participation in a variety of athletic, arts and cultural activities. This program demonstrates an innovative youth driven model of service delivery which can encourage systemic change in how organizations respond to and work with youth.
The input of the Adjudication Committee has made a significant contribution to the process of the first phase of the program. These members offer insight and knowledge of the respective communities that the program aims to reach and also represent the specific disciplines the youth are encouraged to engage in. They further offer input and guidance as to how the program may evolve which is critical during this pilot phase. Staff will adapt the program in response to outcomes of the first phase and input from the Adjudication Committee and the Get Out! Advisory Committee.
This is the first of two reports to City Council on the Get Out! Youth Legacy Program. This report presents Advisory Committee recommendations for 25 requests to the Get Out! Youth Legacy Grants programs. Findings from each element of the Get Out! Youth Legacy Program for Phase I will be presented in detail in a separate report back to City Council in April, along with an Action Plan for Phase II. Phase II plans propose a second deadline of Get Out! Youth Legacy Grants programs.
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APPENDIX A
PAGE 1 OF 4
Get Out! Grants to Youth Program
Program Name |
Youth Group |
Partnering Organization |
Requested |
Recomm. |
DanceMania |
Little Youth Council |
Little Mountain Neighbourhood House |
3,000 |
0 |
Roots, Rhymes, and Resistance Ipagpatulay: Living the Storm |
Ugnayan ng Kabataang Pilipino sa Canada/Filipino Canadian Youth Alliance |
Philippine Women Centre of BC |
5,000 |
0 |
Korean Language teaching |
Cedar Cottage Youth Group |
Cedar Cottage Neighbourhood House |
1,570 |
0 |
The Soda Shoppe |
Kits Community Centre |
1,802 |
0 | |
Outside the Box |
Kits Community Centre |
1,022 |
1,020 | |
Art Outreach |
Crystal Clear Peers Project |
YouthCo AIDS/MARC |
3,350 |
|
The Costume Collective |
The Costume Collective |
Purple Thistle Soc. |
4,200 |
|
Girls in Motion |
Riley Park Community Assn. |
2,072 |
2,080 | |
Family Day and Summer Daycamp |
Chin Wing Chun Tong Soc. Youth Division |
Chin Wing Chun Tong Soc. |
1,620 |
0 |
Community Mural |
Windermere Community Programs |
Collingwood Neighbourhood House |
4,500 |
3,000 |
Indigenous Youth Hip Hop Summit |
Knowledgeable Aboriginal Youth Advocates |
5,000 |
0 | |
The Colouring Book Project |
The Colouring Book Project |
Purple Thistle Soc. |
3,000 |
3,000 |
Multi-Fest |
Multi-Fest Core Committee |
Renfrew Community Centre Youth Council |
4,550 |
0 |
Youth Squad at Cedar Cottage |
Youth Squad at Cedar Cottage |
Cedar Cottage Neighbourhood House |
626 |
630 |
Commercial Drive Video Project |
Commercial Drive Youth Video Group |
Templeton Foundation |
4,575 |
4,580 |
YouthWorks Leadership Development |
False Creek Community Assn. |
False Creek Community Assn. |
2,500 |
0 |
Latin Dance Competition |
Latin Flavour |
Britannia Community Services Centre |
3,000 |
0 |
Happy Meal |
Cedar Cottage Youth Group |
Cedar Cottage Neighbourhood House |
1,396 |
1,400 |
Youth Photo Exhibit and Contest |
Mt. Pleasant Neighbourhood House Teens |
Mt Pleasant Neighbourhood House |
4,884 |
3,000 |
Get Out and About |
Cedar Cottage Youth Group |
Cedar Cottage Neighbourhood House |
2,000 |
0 |
Video Zine Collective |
Video Zine Collective |
Purple Thistle Soc. |
5,000 |
0 |
The Awesome Race |
Britannia Youth Council |
Britannia Community Centre |
4,200 |
0 |
Our Journey Ancestral Teachings |
Our Journey Ancestral Teachings |
Warriors Against Violence Soc. |
4,990 |
5,000 |
Bellydancing |
Cedar Cottage Neighbourhood House |
608 |
610 | |
East Vancouver Free Studio Project |
East Vancouver Free Studio Project |
Purple Thistle Soc. |
4,000 |
4,000 |
Strathcona Peer Mentorship Project |
Downtown Eastside Safety Soc. |
3,640 |
3,640 | |
Guitar Lessons for Youth With Disabilities |
Cedar Cottage Youth Group |
Cedar Cottage Youth Group |
1,280 |
1,300 |
Total |
83,385 |
33,260 | ||
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Get Out! Community Partnership Program
Organization |
Program Name |
Requested |
Recomm. |
Aboriginal Art and Culture Celebration Soc. |
National Aboriginal day piece |
10,000 |
0 |
BC Co-operative Assn. |
Youth Involving Youth |
5,750 |
0 |
BC Racquetball Assn. |
Bringing Racquetball to South Vancouver Youth |
1,160 |
0 |
Boys and Girls Club of Greater Vancouver |
Get Out! Youth Leadership Camp |
10,000 |
0 |
Britannia World Music (Britannia Secondary) |
Youth to Youth - Teaching World Music |
7,350 |
3,250 |
Champlain Heights Recreation |
Get Moving |
4,900 |
0 |
Community School Team at Templeton |
Girls@play |
5,000 |
0 |
Dunbar Community Assn. |
Healthier Outcomes for Immigration and First Generation Youth through EDUtainment |
6,000 |
0 |
Ethiopian Community of BC |
Challenge of Settlement and Integration .. |
9,345 |
0 |
Frog Hollow Neighbourhood House |
Outside the Box |
9,500 |
5,000 |
Gathering Place Community Centre |
Watch Your Step |
10,000 |
0 |
Gathering Place Community Centre |
YouthCo Puppet Theatre Project |
9,840 |
9,840 |
Grandview Community Centre Assn. |
Youth Badminton Program |
8,000 |
6,200 |
Hastings Community Centre |
Our Community Story |
10,000 |
6,000 |
John Oliver Global Awareness Club |
Get Out! Get Out Summer! |
1,500 |
0 |
John Oliver Global Awareness Club |
Get Out! Get Outside! |
1,700 |
0 |
KAYA |
The Friendship Underground Project |
10,000 |
8,000 |
Killarney Secondary Leadership Students |
Killarney Desi Days |
6,000 |
0 |
Kitslaino Community Centre |
Guys on the Move |
1,728 |
0 |
Kiwassa Neihgbourhood Services Assn. |
Rock, Snow, and H2O |
9,750 |
0 |
Marpole Oakridge Community Centre Assn. |
Pool House Mural Project |
2,380 |
0 |
Mt Pleasant Community Centre |
Street/Floor Hockey |
5,000 |
0 |
Pacific Cinemateque |
Open I |
7,200 |
6,000 |
Pacific Community Resources |
Youth Arts and Media Gallery at Broadway Youth Resource Centre |
10,000 |
6,000 |
Pacific Legal Education Soc. |
East Van Vibes |
4,600 |
0 |
Pacific Spirit Park Soc. |
Catching the Spirit |
15,000 |
0 |
Purple Thistle |
Interurban Art Show |
4,200 |
0 |
Redwire Native Youth Media |
Indigenous Youth Media Training |
9,360 |
0 |
Renfrew Football Ass. |
Flag Football |
10,000 |
0 |
Riley Park |
Multi-Cultural Youth Soccer |
2,900 |
2,900 |
Self Help Resource Assn. |
Y 57: Youth in 57 Minutes |
8,000 |
8,000 |
Simon Fraser University |
South Vancouver Olympic Wrestling Club |
1,450 |
0 |
South Slope YMCA |
Get Out! Get Active |
1,500 |
0 |
South Slope YMCA |
Get Out! Be a Leader! |
1,700 |
0 |
South Slope YMCA |
Get Out! Spring into Summer |
1,500 |
0 |
South Vancouver Neighbourhood House |
South Vancouver Leadership training |
5,000 |
0 |
Stone Soup Festival Committee |
Iron Chef Competition |
3,788 |
3,800 |
Tag - Jewish Supplementary High school |
Tag Program |
8,000 |
0 |
Urban Native Youth Assn. |
Vancouver Aboriginal Youth Graffiti Mural Project |
7,500 |
0 |
Vancouver East Cultural Centre |
Youth Week Festival |
10,000 |
0 |
VIRSA |
Get Out Girls! |
1,750 |
1,750 |
VIRSA |
Get Out! Get Mad! |
2,000 |
0 |
Westside Minor Football |
Westside Extension Football programs |
10,000 |
0 |
Youth Environment Network |
Active Transportation and Urban Adventure Game |
8,000 |
0 |
YWCA Vancouver |
Girlz Unplugged |
10,000 |
0 |
SEFAC Foundation |
Better World Handbook |
5,000 |
0 |
Dusk to Dawn |
Youth Sexualtiy Zine |
5,060 |
0 |
Total |
298,411 |
66,740 |
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APPENDIX B
PAGE 1 OF 4
Grants to Youth Program
Program Objectives
The Get Out! Grants to Youth program provides support for youth to initiate, develop and implement their own ideas through cultural projects with community partners. The aim of the program is to:
· Improve long-term health and well-being of youth
· Create opportunities for youth to foster creativity and self-expression
· Increase the engagement of inactive youth and youth from diverse communities
· Promote active and sustained participation
· Encourage partnerships and collaboration between youth and community
· Build capacity for youth
Grants may range from $500 to $5,000 per project.
What do we fund?
Projects must be:
· Cultural or artistic in the broadest sense (e.g. theatre, dance, music, literary, visual, media, design, culinary, gardening, and other cultural expressions of the community)
· Youth-driven
· Have a positive impact on youth
· Located in the City of Vancouver or be of primary benefit to youth residents in the City of Vancouver
What costs are eligible?
· Professional fees or honouraria
· Administration costs
· Production costs
· Materials/supplies
· Transportation/travel
· Advertising and promotion
Who can apply?
· Youth ages 12 - 24 in partnership with a Vancouver-based not-for-profit community organization
· The community organization must be youth-serving or have demonstrated experience in youth programming
· The community organization must have been registered as a not-for-profit society in BC for a minimum of six months
What costs are not eligible?
· General operating expenses of partnering community organizations
· 100% of the project's costs
· Deficit reduction
· Retroactive funding
· Capital costs
· Fundraising events
· Bursaries or scholarships
· Employment training programs
· Projects already receiving assistance through the City of Vancouver Grants to Youth application info - page one of two
What the Adjudication Committee will consider when reviewing your application
· Long-term positive holistic impact on the health and well-being of
youth
· Community diversity and inclusion of youth of diverse backgrounds
(e.g. age, gender, race, ethnicity, culture, income, sexual
orientation and ability/disability)
· The potential to reduce barriers for youth and involve youth who are not normally involved in community activities
· Creativity and uniqueness of the project
· Collaboration and partnership between youth and community
groups
· Capability of the group to realize the proposed project
Community Partnership Program
Program Objectives
The Get Out! Community Partnership program provides an opportunity for two or more organizations to develop athletic, artistic or cultural programming for, and in partnership with, youth. The aim of the program is to:
· Encourage the development of partnership programs between youth, youth-serving or youth driven agencies and community based agencies
· Improve long-term health and well-being of youth
· Increase the engagement of inactive youth and youth from diverse communities
· Build capacity for youth and encourage long-term outcomes
· Promote active and sustained participation for youth in sports, arts or culture
· Encourage organizations to be responsive to the changing needs of youth and the community
Grants of up to $10,000 are available per project.
Who can apply?
· Two or more organizations must be involved including one community-based organization and one youth-serving or youthdriven organization
· At least one organization must have been registered as a not-for-profit society in BC for a minimum of six months
What do we fund?
Projects must:
· Involve youth in meaningful ways (e.g. planning, development or delivery) and have a positive impact on youth
· Involve inactive youth and youth from diverse communities between the ages of 12 - 24
· Be new or an innovative expansion to an existing program and be of an athletic or cultural nature
· Be located in the City of Vancouver or be of primary benefit to youth and community partners in the City of Vancouver
What costs are eligible?
· Professional fees or honouraria
· Administration costs
· Production costs
· Materials/supplies
· Advertising and promotion
· Transportation/travel
What the Adjudication Committee will consider when reviewing your application
· Long-term positive holistic impact on the health and well-being of youth
· Inclusion of youth from diverse backgrounds (e.g. age, gender, race, ethnicity, culture, income, sexual orientation and ability/disability)
· The potential to reduce barriers for youth and involve youth who are not normally engaged in community activities
· The demonstrated ability of the applicants to realize the project, including previous program history, program resources, realistic work plan,
community support, strong partnerships and collaboration and financial support
· The project is unique and addresses youth needs that are currently not being served
· Involvement of youth in the concept, design and implementation of the project (e.g. paid youth staff, a youth advisory board and adult/youth mentorships)
· Collaboration and partnership between youth and community groups
· The proponent can demonstrate how the program will create organizational change in their service delivery to youth
· The project and/or its impact is sustainable in some form beyond the completion of funding
· The proponent provides substantive matching or in-kind resources
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