These Minutes will be adopted at the Regular Council Meeting on January 18, 2005.
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REPORT TO COUNCIL STANDING COMMITTEE OF COUNCIL
DECEMBER 16, 2004 |
A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, December 16, 2004, at 9:30 a.m., in the Council Chamber, Third Floor, City Hall.
PRESENT: |
Councillor Tim Louis, Chair |
CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Tina Hildebrandt, Meeting Coordinator |
* Denotes absence for a portion of the meeting.
ADOPTION OF MINUTES
The Minutes of the Standing Committee on City Services and Budgets meeting of November 18, 2004, were adopted.
RECOMMENDATION
1. Amendments to By-law No. 2875 - A by-law to establish the Vancouver Athletic Commission (File 3111-1)
The Committee had before it a Report dated October 27, 2004, in which the Vancouver Athletic Commission sought Council's approval for a seat charge for contests and exhibitions, based on the number of seats filled, under Vancouver Athletic Commission By-law No. 2875.
The City Manager noted the Vancouver Athletic Commission has been charging a seat fee of ten cents per paid seat for the past number of years. A review of the financial statements of the Vancouver Athletic Commission for the past four years reveals that the Commission's bank balance has been increasing during this period. Given that the seat fee revenue is meant to cover its expenses related to events within its jurisdiction, it appears that the current fee level of ten cents per paid seat is sufficient.
The City Manager therefore recommended:
THAT Council authorize the Vancouver Athletic Commission to charge a fee in respect of a contest or exhibition by way of a seat tax charge based on 10 cents per paid seat;
AND THAT Council instruct the Director of Legal Services to bring forward an amendment to Vancouver Athletic Commission By-law No. 2875 to repeal any existing fees, and substitute such seat tax charge.
Councillor Ladner, Council Liaison to the Vancouver Athletic Commission, along with Judy Rogers, City Manager, and Janice MacKenzie, Deputy City Clerk, responded to questions related to the Commission's mandate, in particular the rationale for establishing seat fees and expenditures. Councillor Ladner agreed to provide Council members with the Commission's financial statement for 2004 and the criteria for expenditures.
MOVED by Councillor Louie
THAT the Committee recommend to Council
THAT Council postpone consideration of the Administrative Report dated October 27, 2004, entitled "Amendments to By-law No. 2875 - A by-law to establish the Vancouver Athletic Commission" pending receipt of the Vancouver Athletic Commission's financial statement for 2004, and its business plan for 2005, including mandate.
LOST
(Councillors Bass, Cadman, Ladner, Louis, Roberts, Sullivan and Woodsworth opposed.)
MOVED by Councillor Ladner
THAT the Committee recommend to Council
THAT Council authorize the Vancouver Athletic Commission to charge a fee in respect of a contest or exhibition by way of a seat tax charge based on 10 cents per occupied seat; and
THAT Council instruct the Director of Legal Services to bring forward an amendment to Vancouver Athletic Commission By-law No. 2875 to repeal any existing fees, and substitute such seat tax charge.
CARRIED
(Councillor Louie opposed)
2. Reallocation of Funding to My Own Backyard (MOBY) Community Association (File 2401)
The Committee had before it an Administrative Report dated November 30, 2004, in which the Director of Social Planning sought Council's approval to reallocate funds from the Collingwood Community Policing Centre to My Own Backyard (MOBY) Community Association, to develop a community garden on East 11th and East 12th Avenues, east of Commercial Drive. The General Manager of Community Services recommended approval.
Devorah Kahn, Food Policy Coordinator, was present to respond to questions.
MOVED by Councillor Green
THAT the Committee recommend to Council
THAT Council approve a grant of $93,000 to My Own Backyard (MOBY) Community Association to develop a community garden on East 11th and East 12th Avenues east of Commercial Drive. Source of funding is reallocation of funds approved for this purpose by Council on June 24, 2004.
CARRIED UNANIMOUSLY
3. Grant to `Save Our Living Environment' (File 2251)
The Committee had before it an Administrative Report dated December 3, 2004, in which the General Manager of Engineering Services sought Council's approval for Save Our Living Environment (SOLE) to continue its very successful program of supplementary cleaning of public spaces in the Downtown Eastside (DTES) for twelve months. Two grants totalling $75,000 are requested from the City ($60,000 for cleaning services, to be matched by others) and $15,000 for garbage container service.
Bob Ross, Engineering Consultant, reviewed the report and explained the rationale for staff's recommendations. Mr. Ross, along with Brian Davies, Assistant City Engineer - Solid Waste, and Kevin van Vliet, Solid Waste Management Engineer, responded to questions concerning the program, including enforcement related to garbage disposal, secured garbage containers, access to public washrooms and the handling of drug paraphernalia.
Ken Lyotier, United We Can, spoke in support of staff's recommendations and, in response to concerns raised with regard to waste disposal, noted that SOLE is recycling as much as possible. He advised that it starts with educating the community to refuse, reuse and recycle as much as possible to minimize waste. Mr. Lyotier emphasized the importance of focusing on ways to improve this system for the future and added that SOLE can be a part of the monitoring and enforcing that is required.
Staff, along with Mr. Lyotier responded to questions concerning other measures to manage waste disposal and the possibility of collaborating with property owners.
MOVED by Councillor Green
THAT the Committee recommend to Council
A. THAT Council approve a grant of $60,000 to Save Our Living Environment (SOLE) for supplementary cleaning of sidewalks, lanes and public spaces in the Downtown Eastside in 2005, as outlined in the Administrative Report dated December 3, 2004, entitled "Grant to `Save Our Living Environment'", with funding provided from the Solid Waste Capital Reserve.
B. THAT Council approve an additional grant of $15,000 to Save Our Living Environment for garbage container service in 2005, with any unused portion of this grant to be used for supplementary cleaning of sidewalks, lanes and public open spaces in the Downtown Eastside, with funding provided from the Solid Waste Capital Reserve.
CARRIED UNANIMOUSLY
(Councillor Sullivan absent for the vote.)
4. License Fees for Extended Hours for Liquor Primary Establishments (File 1758)
The Committee had before it an Administrative Report dated November 30, 2004, in which the Chief License Inspector in consultation with the Director of Finance sought Council's approval for a fee schedule to recover policing costs associated with the temporary approvals for extended Liquor Primary hours. The General Manager of Community Services recommended approval, noting that Council policy is for cost recovery. The City Manager also recommended approval, noting that the funding of the Firearms Interdiction Team should be part of the overall Vancouver Police Department operations budget with no further budget increase.
Karen Hoese, Policy Analyst - License Office, Guy Gusdal, License Co-ordinator, and Inspector Val Harrison, Police Services, were available to respond to questions.
The Mayor advised that he will be preparing a memorandum to the Vancouver Police Board requesting additional information related to various policing issues. Following consultation with the registered speakers, the Committee agreed to postpone consideration of this matter to a future meeting of Council.
POSTPONEMENT MOVED by Mayor Campbell
THAT the Committee recommend to Council
THAT Council postpone consideration of the Administrative Report dated November 30, 2004, entitled "License Fees for Extended Hours for Liquor Primary Establishments" to the first Council meeting in February 2005, pending further information from the Vancouver Police Board on this matter.
CARRIED UNANIMOUSLY
5. Authority to Contract with Toter Incorporated - RFP 04099 Supply and Delivery of Refuse Containers for Automated Collection (File 1805)
Vancouver City Council, at its meeting on December 14, 2004, received a request to speak on this matter and agreed to refer consideration to a Standing Committee meeting on December 16, 2004, in order to hear from the speaker.
Accordingly, the Committee had before it an Administrative Report dated November 30, 2004, in which the General Manager of Engineering Services and Manager of Materials Management sought Council approval to award RFP PS04099 to Toter Incorporated to supply and delivery containers for automated garbage and yard trimmings collection.
Brian Davies, Assistant City Engineer - Solid Waste, referred to letters received from one of the proponents expressing concern with regard to the evaluation process and requesting the item be postponed. Mr. Davies explained the implications should Council choose to postpone this item.
The delegation indicated he no longer wished to speak.
MOVED by Councillor Woodsworth
THAT the Committee recommend to Council
A. THAT, subject to the conditions set out in Recommendations B, C, and D of the Administrative Report dated November 30, 2004, entitled "Authority to Contract with Toter Incorporated - RFP 04099 Supply and Delivery of Refuse Containers for Automated Collection", Council authorize a contract with Toter Incorporated for the supply and delivery of approximately 174,000 wheeled containers for Automated Collection of Garbage and Yard Trimmings, at an estimated cost of $7,165,000.00 USD plus the Provincial Sales Tax and the Goods and Services Tax (less any municipal rebate received). The final cost of the contract will depend on the final distribution of container sizes selected by users. Source of funding to be the Solid Waste Capital Reserve.
B. THAT, the Director of Legal Services be authorized to execute and deliver on behalf of the City all legal documents required to implement Recommendation A of the Administrative Report dated November 30, 2004, entitled "Authority to Contract with Toter Incorporated - RFP 04099 Supply and Delivery of Refuse Containers for Automated Collection".
C. THAT all such legal documents be on terms and conditions satisfactory to the General Manager of Engineering Services, Manager of Materials Management and the Director of Legal Services.
D. THAT no legal rights or obligations will be created by Council's adoption of Recommendation A, B, and C above unless and until such legal documents are executed and delivered by the Director of Legal Services.
CARRIED UNANIMOUSLY
(Councillor Green and the Mayor absent for the vote.)
6. Hastings Park/PNE Implementation Plan, Staffing and Resources (File 8009)
Vancouver City Council, at its meeting on December 14, 2004, received a request to speak on this matter and agreed to refer consideration to a Standing Committee meeting on December 16, 2004, in order to hear from the speaker.
Accordingly, the Committee had before it an Administrative Report dated November 2, 2004, in which the Project Manager, Hastings Park/PNE, sought Council's approval for a planning process, work plan, staffing and resources to develop an Implementation Plan for the future of Hastings Park and the Pacific National Exhibition (PNE) within Hastings Park. The City Manager recommended approval, noting support for the implementation plan framework, provided additional staffing is approved to work on the project. She also noted that even with the additional staff, the framework sets out a challenging schedule.
Sue Harvey, PNE/Hastings Park Project Manager, reviewed the report and explained the rationale for staff's recommendations.
Shane Simpson, Hastings Park Conservancy, expressed concerns with regard to the project, in particular the process and timing. He requested that Council consider allowing the community the opportunity to address these issues with staff over the next few months.
Ms. Harvey responded to questions regarding concerns raised by the foregoing speaker and whether this matter should be postponed to allow further consultation with the community.
MOVED by Mayor Campbell
THAT the Committee recommend to Council
A. THAT Council adopt the process, work program and staff resources for the plan development for Hastings Park and the Pacific National Exhibition (PNE) and direct the Hastings Park/PNE Steering Committee to implement the process as outlined in this report;
B. THAT Council approve the creation of one temporary full-time Hastings Park/PNE Project Manager and one temporary full-time Hastings Park/PNE Planning Assistant subject to classification by the General Manager of Human Resources; AND
C. THAT Council approve an allocation of $615,000 to the Hastings Park/PNE planning process including staffing as outlined in this report for 2005; source of funds to be the Hastings Park Reserve Account.
amended
AMENDMENT MOVED by Councillor Woodsworth
THAT Recommendation A be amended by adding the words "in principle" after the word "adopt" and by adding the words "with a report back in February following consultation with the community" at the end.
amended
SECONDARY AMENDMENT MOVED by Councillor Louie
THAT the primary amendment be amended by replacing the words "in February" with the words "early in the new year" and by replacing the words "the community" with the words "key stakeholders".
CARRIED UNANIMOUSLY
The secondary amendment having carried, the primary amendment as amended was put and CARRIED UNANIMOUSLY.
MOTION AS AMENDED
THAT the Committee recommend to Council
A. THAT Council adopt in principle the process, work program and staff resources for the plan development for Hastings Park and the Pacific National Exhibition (PNE) and direct the Hastings Park/PNE Steering Committee to implement the process as outlined in the Administrative Report dated November 2, 2004, entitled "Hastings Park/PNE Implementation Plan, Staffing and Resources" with a report back early in the new year (2005) following consultation with key stakeholders;
B. THAT Council approve the creation of one temporary full-time Hastings Park/PNE Project Manager and one temporary full-time Hastings Park/PNE Planning Assistant subject to classification by the General Manager of Human Resources; and
C. THAT Council approve an allocation of $615,000 to the Hastings Park/PNE planning process including staffing as outlined in the Administrative Report dated November 2, 2004, entitled "Hastings Park/PNE Implementation Plan, Staffing and Resources" for 2005; source of funds to be the Hastings Park Reserve Account.
CARRIED UANIMOUSLY
The Committee adjourned at 11:21 a.m.
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CITY OF VANCOUVER REGULAR COUNCIL MEETING MINUTES
DECEMBER 16, 2004 |
A Regular Meeting of the Council of the City of Vancouver was held on Thursday, December 16, 2004, at 11:21 a.m., in the Council Chamber, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations and actions of the Committee.
PRESENT: |
Deputy Mayor Tim Stevenson
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ABSENT: |
Mayor Larry Campbell |
CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Tina Hildebrandt, Meeting Coordinator |
"IN CAMERA" MEETING
MOVED by Councillor Cadman
SECONDED by Councillor Bass
THAT Council will go into a meeting later this day which is closed to the public, pursuant to Section 165.2(1) of the Vancouver Charter, to discuss matters related to paragraph(s):
(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the city or another position appointed by the city.
CARRIED UNANIMOUSLY
COMMITTEE OF THE WHOLE
MOVED by Councillor Cadman
SECONDED by Councillor Bass
THAT this Council resolve itself into Committee of the Whole, Deputy Mayor Stevenson in the Chair.
CARRIED UNANIMOUSLY
ADMINISTRATIVE REPORTS
1. Business License Hearing Panel for January 19, 2005 (File 2711-1)
MOVED by Councillor Louis
THAT Council delegate the holding of the business license hearing presently scheduled for January 19, 2005, from 9:30 a.m. to 12:30 p.m. to a panel of three Council Members, pursuant to Section 277.1 of the Vancouver Charter, as follows:
The business license hearings pursuant to Section 275 of the Vancouver Charter regarding referrals to Council by the Chief License Inspector for the year 2005 business licenses and the power to make a Council decision in relation to those hearings be delegated to:
Councillor David Cadman, Chair
Councillor Tim Louis
Councillor Sam Sullivan
Councillor Ellen Woodsworth, Alternate
Should any of the above Members of Council be unable to attend the hearings, the hearings and the power to make a Council decision in relation to those hearings be delegated to the remaining two Councillors and alternate Councillors.
CARRIED UNANIMOUSLY
2. Form of Development: 33 Smithe Street (File 2608)
MOVED by Councillor Louis
THAT the form of development for this portion of the CD 1 zoned site known as 900 Pacific Boulevard (33 Smithe Street being the application address) be approved generally as illustrated in the Development Application Number DE408515, prepared by Hancock Bruckner Eng & Wright and stamped "Received, Community Service Group, Development Services, November 15, 2004", provided that the Director of Planning approve design changes which would not adversely affect either the development character of this site or adjacent properties.
CARRIED UNANIMOUSLY
3. Form of Development: 980 Cooperage Way (File 2604)
MOVED by Councillor Louis
THAT the form of development for this portion of the CD 1 zoned site known as 900 Pacific Boulevard (980 Cooperage Way being the application address) be approved generally as illustrated in the Development Application Number DE408503, prepared by Walter Francl Architect Inc. and stamped "Received, Community Services Group, Development Services, November 17, 2004", provided that the Director of Planning approve design changes which would not adversely affect either the development character of this site or adjacent properties.
CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
December 16, 2004
Council considered the report containing the recommendations and actions taken by the Standing Committee on City Services and Budgets. Its items of business included:
1. Amendments to By-law No. 2875 - A by-law to establish the Vancouver Athletic Commission
2. Reallocation of Funding to My Own Backyard (MOBY) Community Association
3. Grant to `Save Our Living Environment'
4. License Fees for Extended Hours for Liquor Primary Establishments
5. Authority to Contract with Toter Incorporated - RFP 04099 Supply and Delivery of Refuse Containers for Automated Collection
6. Hastings Park/PNE Implementation Plan, Staffing and Resources
Items 1, 4, 5 and 6
MOVED by Councillor Louis
THAT the recommendations and actions taken by the Standing Committee on City Services and Budgets at its meeting of December 16, 2004, as contained in Items 1, 4, 5 and 6, be approved.
CARRIED UNANIMOUSLY
Items 2 and 3
MOVED by Councillor Louis
THAT the recommendations and actions taken by the Standing Committee on City Services and Budgets at its meeting of December 16, 2004, as contained in Items 2 and 3, be approved.
CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Councillor Louis
THAT the Committee of the Whole rise and report.
CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Councillor Louis
SECONDED by Councillor Cadman
THAT the report of the Committee of the Whole be adopted.
CARRIED UNANIMOUSLY
BY-LAWS
1. A By-law to amend License By-law No. 4450 regarding license fees for extended hours for liquor primary establishments.
This By-law was POSTPONED.
ENQUIRIES AND OTHER MATTERS
1. Retention of a Tree on Private Property (File 5301)
Councillor Green, on behalf of Joy Kogawa, asked staff to report back on whether a cherry tree on the neighbouring property of 1450 West 64th Avenue could be saved.
The Council adjourned at 11:38 a.m.
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