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REPORT TO COUNCIL STANDING COMMITTEE OF COUNCIL
MAY 20, 2004 |
A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, May 20, 2004, at 9:30 a.m., in Council Chamber, Third Floor, City Hall.
PRESENT: |
Councillor Tim Louis, Chair
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CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Tina Hildebrandt, Meeting Coordinator |
* Denotes absence for a portion of the meeting.
ADOPTION OF MINUTES
The Minutes of the Standing Committee on City Services and Budgets meeting of April 22, 2004, were adopted.
RECOMMENDATION
1. (a) Vancouver Art Gallery - Annual Review and 2004 Operating Grant Request (File 4006)
(b) Vancouver Art Gallery Presentation (File 4006)
The Committee had before it an Administrative Report dated May 4, 2004, in which the Directors of Office of Cultural Affairs and Finance provided a review of the Vancouver Art Gallery's 2003 activities and sought Council approval of the organization's 2004 Operating grant. The General Managers of Community and Corporate Services recommended approval.
Karen Hasselfelt, Cultural Planner, reviewed the report and, together with Burke Taylor, Director, Office of Cultural Affairs, responded to questions related to the operating grant, public attendance, artists and collection policies. Staff agreed to provide further information on funding comparisons for all civic institutions and artist's fees.
Kathleen Bartels, Director, Vancouver Art Gallery, presented an overview of the Vancouver Art Gallery's 2003 activities, described its master plan initiative and reviewed upcoming exhibits.
Ms. Bartels responded to questions related to the master plan, including anticipated goals, inclusion of environmental measures, expansion and school programs. In response to a question, Daina Augaitis, Chief Curator/Associate Director, Vancouver Gallery, provided details of the digitization project.
With regard to expansion on the existing site, a Council member suggested Ms. Bartels consult with the Vancouver City Planning Commission on the site's public realm.
MOVED by Councillor Bass
THAT the Committee recommend to Council
THAT Council approve a 2004 operating grant of $1,963,100 to The Vancouver Art Gallery Association; source of funds to be the 2004 "Other" Grants budget.
CARRIED UNANIMOUSLY
2. 2004 Basic Capital Budget (File 1602)
The Committee had before it an Administrative Report dated April 30, 2004, in which the General Manager of Corporate Services/Director of Finance sought Council approval of the programs and projects in the 2004 Capital Budget and their funding sources as well as close out of completed capital projects.
Ken Bayne, Director of Financial Planning and Treasury, reviewed the report and, together with Dave Rudberg, General Manager of Engineering Services, Tom Timm, Deputy City Engineer, and Dave Desrochers, Street Design Engineer, responded to questions concerning the capital account close outs, whether funds could be shifted from Streets & Bridge Infrastructure to Pedestrian and Cycling Facilities, the SAP project and air quality issues.
Staff agreed to report back on the following:
· Capital projects underway;
· SAP Project - return on investment;
· City of Vancouver compliance with Worker's Compensation Board air quality requirements.
MOVED by Councillor Louie
THAT the Committee recommend to Council
A. THAT the allocation of 2004 Capital from Revenue funding of $16.3 million to the 2004 Capital Budget be as follows:
Engineering |
$ 4,110,000 |
Parks & Recreation Facilities |
$ 3,030,000 |
Public Safety |
$ 50,000 |
Community Service Initiatives |
$ 2,945,000 |
Civic Property Management |
$ 2,055,000 |
Other |
$ 3,110,000 |
Supplementary Capital |
$ 1,000,000 |
Total |
$16,300,000. |
B. THAT the project/program expenditures in the Community Service Initiatives, Civic Property Management, Public Safety and Other components of the 2004 Basic Capital Budget as summarized in the Administrative Report dated April 30, 2004, entitled "2004 Basic Capital Budget" and detailed in Appendix 2 be approved with the source of funding to be:
Capital from
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Development
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Community Services Initiatives |
$2,945,000 |
$ 500,000 |
Civic Property Management |
$2,055,000 |
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Public Safety |
$ 50,000 |
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Other |
$3,110,000 |
C. THAT the transfers of Capital Funds, as detailed in Appendix 3 of the Administrative Report dated April 30, 2004, entitled "2004 Basic Capital Budget", for various capital account closeouts, be approved.
CARRIED UNANIMOUSLY
3. 2004 Supplementary Capital Budget (File 1602)
The Committee had before it an Administrative Report dated April 30, 2004, in which the General Manager of Corporate Services/Director of Finance reviewed the requests for funding from the 2004 Supplementary Capital Budget and forwarded the recommended projects to Council for approval. The City Manager recommended approval of the foregoing.
Ken Bayne, Director of Financial Planning and Treasury, reviewed the report.
MOVED by Councillor Louie
THAT the Committee recommend to Council
A. THAT the projects identified as RECOMMENDED in Appendix 1 of the Administrative Report dated April 30, 2004, entitled "2004 Supplementary Capital Budget" and totaling $1,000,000 be approved; source of funds to be the 2004 Supplementary Capital Budget.
B. THAT Council approve the allocation of $176,000 from the 2002 and 2003 Unallocated Building Management Capital, as outlined in Appendix 1 of the Administrative Report dated April 30, 2004, entitled "2004 Supplementary Capital Budget", to fund: the replacement of water cooled AC unit at 312 Main (project 19); to improve access to and the replacement of the shutoff valve at City Hall Campus (project 10); and the replacement of a boiler at the VanCity Building (project 21).
C. THAT Council approve the allocation of $75,000 from Waterworks Capital to partially fund the provision of Fire Equipment related to the Dedicated Fire Protection System (project 24).
CARRIED UNANIMOUSLY
4. 2004 Engineering Basic Capital Budget (File 1602)
The Committee had before it an Administrative Report dated May 6, 2004, in which the General Manager of Engineering Services provided Council with an overview of the 2004 Engineering Basic Capital Budget, including submissions for Streets, Communications, Street Lighting, Sewers & Drainage, Waterworks and Yards.
Doug Manarin, Mechanical Engineer, Equipment Management, was present to respond to questions.
MOVED by Councillor Louie
THAT the Committee recommend to Council
A. THAT the 2004 Streets, Street Lighting, Communications, and Yards Basic Capital Budget totalling $23,566,000 as summarized in the Administrative Report dated May 6, 2004, entitled "2004 Engineering Basic Capital Budget" and detailed in Appendix 1 (limited distribution) be approved. Funding of $17,456,000 to be provided from borrowing approved by plebiscite as part of the 2003-2005 Capital Plan for Streets, Communications, Street Lighting, and Yards components of the budget, funding of $4,110,000 to be provided from 2004 Capital from Revenue, and funding of $2,000,000 to be provided from the $20 million of borrowing authority approved by the voters in 2002 for the City's share of cost shared capital projects. The funding includes $4,405,295 for Streets Capital that has been approved in advance by Council in previous reports.
B. THAT the 2004 Sewers Basic Capital Budget totalling $22,310,000 as summarized in the Administrative Report dated May 6, 2004, entitled "2004 Engineering Basic Capital Budget" and detailed in Appendix 1, be approved. Funding, excluding pre-approved borrowing of $10,000,000, to be provided in new borrowing approved under Council authority for the Sewer component of the budget.
C. THAT the 2004 Waterworks Basic Capital Budget totalling $11,911,000 as summarized in the Administrative Report dated May 6, 2004, entitled "2004 Engineering Basic Capital Budget" and detailed in Appendix 1, be approved. Funding, excluding pre-approved borrowing of $10,000,000, to be provided in new borrowing approved under Council authority for the Water component of the budget.
D. THAT the Capital closeouts as detailed in Appendix 2 of the Administrative Report dated May 6, 2004, entitled "2004 Engineering Basic Capital Budget" be approved and that the required carry forward of surpluses and deficits be brought into the 2003-2005 Capital Plan Account Structure as indicated.
CARRIED UNANIMOUSLY
(Councillor Green absent for the vote.)
5. 2004 Park Board Capital Budget (File 1602)
The Committee had before it an Administrative Report dated April 27, 2004, in which the General Manager, Parks & Recreation outlined a proposed 2004 Park Board Capital Budget for Council approval and included information on the effect of the cost escalation measures on the 2004 Budget for Council's information. This report also recognized and sought Council approval for the receipt by Park Board of contributions made by three community centre associations to capital projects at their respective facilities.
Susan Mundick, General Manager, Parks & Recreation, and Piet Rutgers, Director of Planning and Operations, were present to respond to questions.
MOVED by Councillor Louie
THAT the Committee recommend to Council
A. THAT Council approve the 2004 Park Board Capital Budget of $20,593,000, including advance approvals and cost escalation transfers previously approved, outlined in Appendix A to the Administrative Report dated April 27, 2004, entitled "2004 Park Board Capital Budget". The source of funding includes:
· Capital Plan City Funding $14,306,000 ($11,276,000 from borrowing authority and $3,030,000 from Capital from Revenue);
· Other Funding sources $6,287,000 ($4,480,000 from City Wide Development Cost Levies for park development, $1,250,000 from Community Amenity Contribution provided by the Bayshore development and $557,000 from prior year capital transfer).
B. THAT Council approve the receipt of contributions totaling $487,850 from Community Centre Associations towards Park Board capital projects, as detailed in the Administrative Report dated April 27, 2004, entitled "2004 Park Board Capital Budget".
CARRIED UNANIMOUSLY
(Councillor Green absent for the vote.)
6. Park Board Pre 2000 and 2000-2002 Capital Plan Close Outs (File 1611)
The Committee had before it an Administrative Report dated May 3, 2004, in which the General Manager, Parks & Recreation sought Council approval to close out completed Capital projects in the Pre 2000 and 2000-2002 Capital Plans.
Susan Mundick, General Manager, Parks & Recreation, and Piet Rutgers, Director of Planning and Operations, were present to respond to questions.
MOVED by Councillor Louie
THAT the Committee recommend to Council
THAT the transfer of Capital Funds between Park Board capital accounts as detailed in the Administrative Report dated May 3, 2004, entitled "Park Board Pre 2000 and 2000-2002 Capital Plan Close Outs" be approved in order to close out the completed Capital projects.
CARRIED UNANIMOUSLY
(Councillor Green absent for the vote.)
7. Award of the Supply of a Consolidated Information/Data Storage System: RFP PS04001 (File 1805)
The Committee had before it an Administrative Report dated April 16, 2004, in which the General Manager of Corporate Services recommended that Council award the contract for the supply and installation of data storage systems, that will serve a large part of the City's consolidated data storage needs for the next several years, to Mainland Information Systems Ltd.
Martin Crocker, Manager, Technology Planning (IT), was present to respond to questions.
MOVED by Councillor Louie
THAT the Committee recommend to Council
A. THAT Council award the contract arising out of RFP PS04001, for the acquisition, installation and future upgrade of two enterprise data storage systems, to Mainland Information Systems Ltd., at a total estimated cost of $450,000 plus applicable taxes, subject to a contract satisfactory to the Director of Legal Services and the Manager of Materials Management; source of funding to be the Information Technology Long Term Financing Plan;
B. THAT all legal documentation is to be in a form which is satisfactory to the Director of Legal Services and the Manager of Materials Managements;
C. THAT upon approval of the legal documentation by the Director of Legal Services and the Manager of Materials Management, that the Director of Legal Services be authorized to execute and deliver the necessary agreement on behalf of City Council; and
D. THAT no legal rights or obligations shall arise hereby and none shall arise or be granted hereafter unless and until all contemplated legal documentation has been executed and delivered by all parties.
CARRIED UNANIMOUSLY
(Councillor Green absent for the vote.)
The Committee adjourned at 11:03 a.m.
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CITY OF VANCOUVER REGULAR COUNCIL MEETING MINUTES
MAY 20, 2004 |
A Regular Meeting of the Council of the City of Vancouver was held on Thursday, May 20, 2004, at 11:03 a.m., in Council Chamber, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations and actions of the Committee.
PRESENT: |
Mayor Larry Campbell
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ABSENT: |
Councillor Jim Green |
CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Tina Hildebrandt, Meeting Coordinator |
COMMITTEE OF THE WHOLE
MOVED by Councillor Louis
SECONDED by Councillor Cadman
THAT this Council resolve itself into Committee of the Whole, Mayor Campbell in the Chair.
CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
May 20, 2004
Council considered the report containing the recommendations and actions taken by the Standing Committee on City Services and Budgets. Its items of business included:
1. (a) Vancouver Art Gallery - Annual Review and 2004 Operating Grant Request
(b) Vancouver Art Gallery Presentation
2. 2004 Basic Capital Budget
3. 2004 Supplementary Capital Budget
4. 2004 Engineering Basic Capital Budget
5. 2004 Park Board Capital Budget
6. Park Board Pre 2000 and 2000-2002 Capital Plan Close Outs
7. Award of the Supply of a Consolidated Information / Data Storage System: RFP PS04001
Clause 1
MOVED by Councillor Louis
THAT the recommendations and actions taken by the Standing Committee on City Services and Budgets at its meeting of May 20, 2004, as contained in Item 1, be approved.
CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
Clauses 2 - 7
MOVED by Councillor Louis
THAT the recommendations and actions taken by the Standing Committee on City Services and Budgets at its meeting of May 20, 2004, as contained in Items 2 - 7, be approved.
CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Councillor Stevenson
THAT the Committee of the Whole rise and report.
CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Councillor Cadman
SECONDED by Councillor Stevenson
THAT the report of the Committee of the Whole be adopted.
CARRIED UNANIMOUSLY
NEW BUSINESS
1. Leave of Absence - Councillor Green (File 1254)
MOVED by Councillor Louie
SECONDED by Councillor Stevenson
THAT Councillor Green be granted Leave of Absence from the Public Hearing to be held this evening.
CARRIED UNANIMOUSLY
2. Leave of Absence - Mayor Campbell (File 1254)
MOVED by Councillor Bass
SECONDED by Councillor Louis
THAT Mayor Campbell be granted Leave of Absence from the Standing Committee on Planning and Environment meeting to be held later this day.
CARRIED UNANIMOUSLY
The Council adjourned at 11:04 a.m.
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