Vancouver City Council |
ADMINISTRATIVE REPORT
Date: December 17, 2003
Author/Local:J Kuznik/323-7882
RTS No. 03878
CC File No. 1805
Meeting Date: January 13, 2004
TO: |
Vancouver City Council |
FROM: |
General Manager, Engineering Services
|
SUBJECT: |
Award of Tender PS03035 - Supply and Delivery of Cube Van Bodies |
RECOMMENDATION
A. THAT, subject to the conditions set out in Recommendations B, C, and D, Council authorize the General Manager of Engineering Services and the Manager of Materials Management to award to the bid meeting specifications from Intercontinental Truck Body (B.C.) Inc. for fourteen (14) Cube Van Bodies at an estimated cost of $668,130, plus the Provincial Sales tax, the Goods and Services Tax (less any municipal rebate received) and the Provincial Environmental Levy, subject to a contract satisfactory to the Director of Legal Services.
B. THAT, the Director of Legal Services be authorized to execute and deliver on behalf of the City all legal documents required to implement Recommendation A.
C. THAT all such legal documents be on terms and conditions satisfactory to the General Manager of Engineering Services, Manager of Materials Management and the Director of Legal Services.
D. THAT no legal rights or obligations will be created by Council's adoption of Recommendation A, B and C above unless and until such legal documents are executed and delivered by the Director of Legal Services.
E. THAT funding for the purchase described in Recommendation A be provided from the Truck and Equipment Plant Account.
POLICY
The policy of Council is to award contracts for the purchase of equipment, supplies, and services that will give the highest value based on quality, service and price.
Contracts with a value over $300,000 are referred to Council.
DISCUSSION
Tenders for the above were opened on November 12, 2003 and referred to the General Manager of Engineering Services and the Manager of Materials Management for report.
The PST, the 7% GST (less any municipal rebate received) and any Provincial Environmental Levy are in addition to the pricing shown in this report.
This tender called for pricing for the construction of fourteen (14) cube van bodies, with the option to purchase an additional five (5) units within twelve (12) months from date of purchase order in accordance with City of Vancouver specifications and supplied design drawings, installed onto City supplied vehicle chassis. These cube van bodies and vehicle chassis are replacing existing units used by the Water and Sewer Branches that are at the end of their economic life. This tender was advertised on the City's and BC Purchasing Commission's web site, in addition to notifying incumbent suppliers to the City and other well known vendors. An advertisement was placed in the Vancouver Sun.
One (1) bid was received from Intercontinental Truck Body (B.C.) Inc. which meets specifications and is recommended, with minor changes during construction for an estimated price of $668,130., including the option to upgrade the decking material.
FINANCIAL IMPLICATIONS
The existing units are scheduled for replacement in the 2003/2004 Annual Equipment Replacement programs. Funds for the purchase of these units are provided from the Truck and Equipment Plant Account.
SUMMARY
Accordingly, we recommend acceptance of the bid meeting specifications from Intercontinental Truck Body (B.C.) Inc. for fourteen (14) cube van bodies for an estimated cost of $668,130.
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