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CITY OF VANCOUVER REGULAR COUNCIL MEETING MINUTES JULY 22, 2003 |
A Regular Meeting of the Council of the City of Vancouver was held on Tuesday, July 22, 2003, at 2:00 p.m., in the Council Chamber, Third Floor, City Hall.
PRESENT: |
Mayor Larry Campbell
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CITY MANAGER'S OFFICE: |
Judy Rogers, City Manager |
CITY CLERK'S OFFICE: |
Syd Baxter, City Clerk
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PRAYER
The proceedings in the Council Chamber were opened with a prayer read by the City Clerk.
PRESENTATION: BY MICHAEL SIMS AND CHRISTOPHER GAZE - 1051
Council welcomed Michael Sims and Christopher Gaze, who performed Mr. Sims' song "Vancouver".
"IN CAMERA" MEETING
MOVED by Councillor Woodsworth
SECONDED by Councillor Cadman
THAT Council will go into a meeting later this day which is closed to the public, pursuant to Section 165.2(1) of the Vancouver Charter, to discuss matters related to paragraph(s):
(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the city or another position appointed by the city;
(d) the security of property of the city;
(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the City.
CARRIED UNANIMOUSLY
ITEMS ARISING FROM THE "IN CAMERA" MEETING OF JULY 8, 2003
Council approved the appointment of Anna Linsley to the Vancouver Museum Commission.
ADOPTION OF MINUTES
1. Regular Council (City Services and Budgets - June 26, 2003
MOVED by Councillor Louis
SECONDED by Councillor Cadman
THAT the foregoing Minutes be approved.
CARRIED UNANIMOUSLY
2. Regular Council (Planning and Environment) - June 26, 2003
MOVED by Councillor Roberts
SECONDED by Councillor Cadman
THAT the foregoing Minutes be approved.
CARRIED UNANIMOUSLY
3. Special Council (Public Hearing) - June 26, 2003
MOVED by Councillor Roberts
SECONDED by Councillor Cadman
THAT the foregoing Minutes be approved.
CARRIED UNANIMOUSLY
4. Regular Council - July 8, 2003
MOVED by Councillor Bass
SECONDED by Councillor Cadman
THAT the foregoing Minutes be approved.
CARRIED UNANIMOUSLY
COMMITTEE OF THE WHOLE
MOVED by Councillor Cadman
SECONDED by Councillor Ladner
THAT this Council resolve itself into Committee of the Whole, Mayor Campbell in the Chair.
CARRIED UNANIMOUSLY
MATTERS ADOPTED ON CONSENT
MOVED by Councillor Woodsworth
THAT Council adopt Administrative Reports A2, A4 and A5, A7 and A8, A11 to A15, A17 and A18, on consent.
CARRIED UNANIMOUSLY
ADMINISTRATIVE REPORTS
1. National Guide to Sustainable Municipal Infrastructure
June 27, 2003 (File 1756)
MOVED by Councillor Ladner
THAT Council support the National Guide to Sustainable Municipal Infrastructure and direct the City of Vancouver to review and pursue implementation of the Guide, in a manner that respects the City's social, environmental and economic conditions.
CARRIED UNANIMOUSLY
A Council member requested Planning staff to provide a report on the feasibility on making a LEED silver standard requirement for all new City buildings over 500 square meters funded by the Capital Plan and all new private buildings over 500 square meters in the downtown peninsula and in high density zones. The City Manager advised staff will be providing a report in September on that matter.
2. Sale of Single Family Dwelling - 4168 Atlin Street
July 4, 2003 (File 5102)
A. THAT Council accept the Offer to Purchase the City-owned property at 4168 Atlin Street, legally described as PID: 024-161-080 Lot K South East ¼ Section 47 Town of Hastings Suburban Lands Plan LMP38157, from Parmjit K. Gill in the amount of $280,000.00 under the terms and conditions contained in the City's "Tender Form-Offer to Purchase" and the Administrative Report "Sale of Single Family Dwelling - 4168 Atlin Street" dated July 4, 2003.
B. THAT the Park Board Land Acquisition Fund be reimbursed with the proceeds of the sale.
ADOPTED ON CONSENT
3. 111 Alexander Street - Land Exchange
July 4, 2003 (File 5807)
MOVED by Councillor Green
A. THAT Council authorize the General Manager of Engineering Services and the Director of Real Estate Services to proceed with all arrangements as required to exchange approximately one (1) square metre of City-owned Lot 25, except Part in the right of way of the Canadian Pacific Railway Company and Part in Reference Plan 10341, Block 1, District Lot 196, Plan 184 ("Lot 25"), for approximately one (1) square metre of Lot 1, District Lot 196 and the Public Harbour of Burrard Inlet, Plan 21506 ("Lot 1"), owned by FHR Properties Inc. as generally shown in Appendix A of the Administrative Report "111 Alexander Street - Land Exchange" dated July 4, 2003, and more particularly detailed in Appendix B of the Administrative Report; so as to facilitate the Greater Vancouver Regional District (the GVRD) upgrade of the Columbia Sewage Pump Station subject to the following conditions:
1. The transfers of land required to complete the exchange to be at nominal $10.00 each;
2. The exchange to be completed on an "as is, where is" basis;
3. The GVRD to be responsible for all costs including legal and survey fees, any necessary plans, documents and Land Title Office fees;
4. The portion of Lot 1 obtained from FHR Properties Inc. to be consolidated with City-owned Lots 20, 21, 22 and 23, except part in the right of way of the Canadian Pacific Railway and Lots 24 and 25, except part in the right of way of the Canadian Pacific Railway and Part in Reference Plan 10341 all of Block 1, District Lot 196, Plan 184 ("Lots 20 to 25");
5. The portion of City-owned Lot 25 obtained by FHR Properties Inc. to be consolidated with the balance of Lot 1;
6. Any agreements are to be to the satisfaction of the Director of Legal Services; and
7. No legal right shall arise and no consents, or permissions are granted hereby and none shall arise or be granted hereafter unless and until all contemplated legal documentation has been executed, delivered by all parties, and registered in the Land Title Office where applicable.
B. THAT the Director of Legal Services be authorized to execute the plans, transfers and all documents required to complete A, on behalf of the City.
CARRIED UNANIMOUSLY
4. Conversion of Temporary Positions to Regular Status
July 7, 2003 (File 1379)
THAT City Council approve the conversion of one temporary full-time and one temporary part-time (.8 FTE) Human Resource Consultant III positions within Staff & Organization Development (S&OD) to regular status. The Annual cost of $133,600 for these positions funding will continue to be provided from the department's operating budget for Positions #50006879 ($70,152.00) and #50007203 ($63,457.00).
ADOPTED ON CONSENT
5. General Amendments to the Vancouver Building By-law
June 18, 2003 (File 113)
A. THAT Council approve in principle the proposed amendments to the Building By-law as described in the Administrative Report "General Amendments to the Vancouver Building By-law" dated June 18, 2003, and
B. THAT Council authorize the Director of Legal Services to bring forward the By-law amendments substantially as described in the Administrative Report.
ADOPTED ON CONSENT
6. RFP No. PS03018 - Supply of Occupational Health and Disability Management Services Approval (Subject to Contract Execution) of Proposal from Medisys Health Group Inc.
July 3, 2003 (File 1805)
MOVED by Councillor Sullivan
A. THAT Council (subject to the conditions set out in B,C, and D) authorize the approval of the proposal for Medisys Health Group Inc. submitted in response to the City's RFP No. PS03018 as offering best value to the City for the provision of occupational health and disability management services at an estimated cost of $304,648 per year plus GST (less any municipal rebate received), with the cost to be funded from the existing Human Resource Services budget.
B. THAT all legal documentation is to be in a form which is satisfactory to the Director of Legal Services and General Manager of Human Resource Services.
C. THAT the Director of Legal Services be authorized to execute and deliver the necessary agreement on behalf of City Council.
D. THAT no legal rights or obligations shall arise hereby and none shall arise or be granted hereafter unless and until all legal documentation has been executed and delivered by the Director of Legal Services on behalf of City Council.
CARRIED UNANIMOUSLY
7. 2003 Diversity Initiatives Grants: First Deadline
June 23, 2003 (File 2051)
THAT Council approve five Diversity Initiatives grants totalling $28,000, source of funds to be the 2003 Cultural Grants budget:
Firehall Arts Centre $5,000
Full Circle First Nations Performance Society $6,000
Mandala Arts and Culture Society $5,000
Neworld Theatre Society $7,000
Western Front Society $5,000
ADOPTED ON CONSENT AND
BY THE REQUIRED MAJORITY
8. 2003 Project Grants: Second Deadline
June 23, 2003 (File 2051)
A. THAT Council approve the transfer of $8,000 from the Organizational Development to the Project Grants component of the 2003 Cultural Grants budget, bringing the unallocated balance in Project Grants to $48,000.
B. THAT Council approve 20 Project Grants totalling $48,000 as listed in Appendix A to the Administrative Report "2003 Project Grants: Second Deadline", dated June 23, 2003, source of funds to be the 2003 Cultural Grants budget.
ADOPTED ON CONSENT AND
BY THE REQUIRED MAJORITY
9. 2003 Childcare Grants Allocation 1 of 3
June 23, 2003 (File 2402)
A member of Council enquired on the status of Council's motion in May 2003 to request a meeting with the Minister of State for Women's Equality to discuss childcare concerns. The Mayor agreed to follow-up on the request for the meeting.
MOVED by Councillor Roberts
A. THAT Council approve City-wide Child Care Support Services grants to Westcoast Child Care Resource Centre totalling $212,260 as listed in the Administrative Report "2003 Childcare Grants Allocation 1 of 3" dated June 23, 2003; source of funds: 2003 Childcare Grants Funds, 2003 Operating Budget;
B. THAT Council approve one Administration of City-owned Child Care Facilities grant of $105,700 to Vancouver Society of Children's Centres; source of funds: 2003 Childcare Grants Funds, 2003 Operating Budget;
CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
10. Seniors Housing Information Program
July 8, 2003 (File 4661/2201)
MOVED by Councillor Woodsworth
THAT Council approve a $5,000 grant to the Seniors Housing Information Program (SHIP) from the Affordable Housing Fund to allow their outreach program to operate until funding can be made available through the next Supporting Community Partnerships Initiative proposal call.
CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
11. 5616 Fraser Street
July 9, 2003 (File 5104)
A. THAT Council approve, in principle, a 60-year lease to Triage Emergency Services and Care Society for the PEF-owned property at 5616 Fraser Street with a prepaid lease payment of $331,250 (75% of the 575,000 purchase price) plus applicable taxes, with the lease to be prepaid to the PEF within 90 days of satisfying the conditions attached to the Administrative Report "5616 Fraser Street" dated July 9, 2003; and
THAT Council approve a grant equal to the prepaid rent of $331,250 to Triage Emergency Services and Care Society; source of funding to be City-wide DCL funds for replacement housing as provided in the 2003-2005 Capital Plan; and
THAT the lease and grant be contingent on project funding commitment under the Independent Living BC provincial program, provision of tenant support services from the Vancouver Coastal Health Authority, and funding from the Vancouver Agreement.
B. THAT no legal rights or obligations are hereby created and none shall arise hereafter except upon execution of all legal documents required to complete these transactions to the satisfaction of the Director of Legal Services.
ADOPTED ON CONSENT AND
BY THE REQUIRED MAJORITY
12. Award of Tender PS03016 - Supply and Delivery of 5.0 Cubic Meter Wheel Loader
July 3, 2003 (File 1805)
A. THAT, subject to the conditions set out in B, C and D, Council authorize the General Manager of Engineering Services and Manager of Materials Management to award the 5.0 Cubic Meter Wheel Loader to the tenderer offering best value which meets specifications from Marcels Equipment in the amount of $443,735, plus the Provincial Sales Tax, the Goods and Services Tax (less any municipal rebate received) and the Provincial Environmental Levy.
B. THAT, the Director of Legal Services be authorized to execute and deliver on behalf of the City all legal documents, required to implement A.
C. THAT all such legal documents be on terms and conditions satisfactory to the General Manager of Engineering Services, Manager of Materials Management and the Director of Legal Services.
D. THAT no legal rights or obligations will be created by Council's adoption of A, B and C above unless and until such legal documents are executed and delivered by the Director of Legal Services.
E. THAT funding for the purchase described in A be provided from the Truck and Equipment Plant Account.
ADOPTED ON CONSENT
13. Award of Tender PS03025 - Supply and Delivery of Conventional Cab and Chassis with Tandem Axle
July 7, 2003 (File 1805)
A. THAT, subject to the conditions set out in B, C and D, Council authorize the General Manager of Engineering Services and the Manager of Materials Management to award to the low bid meeting specifications from Freightliner of Vancouver Ltd. for eight (8) - 2004 Freightliner model FL-112 Tandem axle trucks at a total cost of $799,112.00, plus the Provincial Sales Tax, the Goods and Services Tax (less any municipal rebate received) and the Provincial Environmental Levy, subject to a contract satisfactory to the Director of Legal Services.
B. THAT the Director of Legal Services be authorized to execute and deliver on behalf of the City all legal documents required to implement A.
C. THAT all such legal documents be on terms and conditions satisfactory to the General Manager of Engineering Services, Manager of Materials Management and the Director of Legal Services.
D. THAT no legal rights or obligations will be created by Council's adoption of A, B and C above unless and until such legal documents are executed and delivered by the Director of Legal Services.
E. THAT funding for the purchase described in A be provided from the Truck and Equipment Plant Account.
ADOPTED ON CONSENT
14. New Engineering Works Yard Award of Tender for Fuel Systems
July 7, 2003 (File 1805)
A. THAT Council approve award of Contract No.1313300 for fuel systems to the low complete tenderer, Golden Globe Construction Ltd., in the amount of $433,254 which includes PST and GST (less any municipal rebate received). The funding is to be provided from 2002 Yards Basic Capital account numbers 30005178 in order group CA3EF;
B. THAT the General Manager of Engineering Services be authorized to execute and deliver a Notice of Award on behalf of the City, and the Director of Legal Services be authorized to execute and deliver contract No. 1313300 on behalf of the City ,and
C. THAT no legal rights or obligations will be created or arise by Council's approval of A unless and until a Notice of Award is executed and delivered by the City to Golden Globe Construction Ltd.
ADOPTED ON CONSENT
15. Award of Request for Proposal (RFP) No. PS03024 - Pender Street Bike Route and Traffic Operations Study
July 7, 2003 (July 7, 2003)
A. THAT Council ( subject to conditions set out in B, C, and D) authorize the award of RFP, No. PS03024 to G.D. Hamilton Associates Consulting Ltd. (Hamilton Associates) offering best value to the City, and that an agreement is entered into with Hamilton Associates to complete the Pender Street Bike Route and Traffic Operations Study at a fixed lump sum cost of $48,657 plus GST (less any municipal rebate received), with the cost to be shared 50/50 between TransLink and the City's existing Downtown Transportation Plan budget.
B. THAT all legal documentation is to be in a form which is satisfactory to the Director of Legal Service, General Manager of Engineering Services, and the Manager of Materials Management.
C. THAT the Director of Legal Services be authorized to execute and deliver the necessary agreement on behalf of City Council.
D. THAT no legal rights or obligations shall arise hereby and none shall arise or be granted hereafter unless and until all legal documentation has been executed and delivered by all parties.
ADOPTED ON CONSENT
16. City of Vancouver Off-Street Parking Facilities - Parking Corporation of Vancouver Budget Review and Capital Budget Approvals
July 8, 2003 (File 1753/1602)
MOVED by Councillor Bass
A. THAT Council receive for information the summary of the Parking Corporation of Vancouver (EasyPark) 2002 Operating and Capital financial results, with the Audited Financial Statements available through the offices of the City Clerk.
B. THAT Council receive for information the summary of the EasyPark 2003 Operating Budget.
C. THAT Council approve the EasyPark 2003 Capital Budget items totalling $1,396,400 with funding provided from the Parking Site Reserve ($1,023,400), Property Endowment Fund General ($158,000), and Power Smart grants ($215,000).
D. THAT staff review with the EasyPark its cost and revenue structures to examine measures which would reduce the trend of reduced financial returns.
CARRIED UNANIMOUSLY
MOVED by Councillor Ladner
E. THAT staff provide a memo and report back on governance issues related to decision-making authority at EasyPark; specifically whether the existing governance structure is an impediment to the corporation's financial success.
F. THAT staff review and report back on the role and mandate of EasyPark relative to the City's economic development and transportation priorities.
Withdrawn
Upon being reassured that D will respond to his request for further information on EasyPark, Councillor Ladner requested permission to withdraw his motion. Council so agreed.
A member of Council requested a memo from staff explaining into which funds (the Property Endowment Fund or the Parking Site Reserve) the proceeds of the sale of City property are placed and how they are accessed by the City.
Another member of Council requested a memo from staff clarifying the governance model of EasyPark, how EasyPark came into existence, how Council integrates into the governance structure of EasyPark, and what input Council can provide to EasyPark.
17. Authority to Travel to the Strategies for Urban Sustainability Conference September 8-10, 2003
June 16, 2003 (File 1254)
THAT Council authorize payment for Councillor Jim Green to travel to Edmonton, Alberta to attend the Strategies for Urban Sustainability Conference on September 8-10, 2003.
ADOPTED ON CONSENT
18. Tax Instalment Prepayment Plan (TIPP Program)
July 10, 2003 (File 1552)
THAT City Council set an annual interest rate of 1.25% for 2004 real property tax payments paid in advance through the City's Tax Instalment Prepayment Plan (TIPP program) to be effective for the period August 1, 2003 to July 31, 2004.
ADOPTED ON CONSENT
POLICY REPORTS
1. Amendments to the MC-1 and MC-2 Guidelines for Cedar Cottage
July 3, 2003 (File 8002)
MOVED by Councillor Roberts
THAT City Council approve amendment to the MC-1 and MC-2 Guidelines for Cedar Cottage, Hudson Street, and East Hastings (Clark to Semlin) Areas, as outlined in Appendix A of the Policy Report "Amendments to the MC-1 and MC-2 Guidelines for Cedar Cottage" dated July 3, 2003, to allow multiple dwellings to be considered in the 34/3500 and 36/37/3800 blocks of Commercial Street in Cedar Cottage.
CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Councillor Stevenson
THAT the Committee of the Whole rise and report.
CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Councillor Green
SECONDED by Councillor Stevenson
THAT the report of the Committee of the Whole be adopted.
CARRIED UNANIMOUSLY
BY-LAWS
MOVED by Councillor Woodsworth
SECONDED by Councillor Cadman
THAT Council, except for those members excused, enact the by-laws listed on the agenda for this meeting as numbers 1 to 4 inclusive, and authorize the Mayor and City Clerk to sign and seal the enacted by-laws.
CARRIED UNANIMOUSLY
1. A By-law to amend Zoning and Development Fee By-law No. 5585 to increase specific development services application fees (By-law No. 8704)
2. A By-law to amend Private Property Tree By-law No. 7347 to increase application fees (By-law No. 8705)
3. A By-law to designate certain real property as protected heritage property (1117 Pendrell Street) (By-law No. 8706)
(Councillors Bass, Green, Ladner and Woodsworth excused from voting)
4. A By-law to amend Street and Traffic By-law No. 2849 regarding building site construction crossing fees (By-law No. 8707)
CIVIC RECOGNITION: Retirees (File 1059)
The Mayor and Council recognized 10 employees who recently retired from the City with varying lengths of service.
The Mayor presented each employee with a Certificate on behalf of the City, and thanked them for their long and faithful service.
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The Council recessed at 4:00 p.m. and following a reception, reconvened in open session at 4:20 p.m., with all members present.
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MOTIONS
B. Motions on Notice
1. City Council in Support of RAV Line (File 5559)
MOVED by Councillor Ladner
SECONDED by Councillor Sullivan
WHEREAS, Vancouver City Council has voted in support of the Richmond Airport Vancouver (RAV) line,
AND WHEREAS, Vancouver Councillors' subsequent voting patterns at the Greater Vancouver Regional District (GVRD) and TransLink have created doubt about whether the City of Vancouver supports the line,
AND WHEREAS, the City of Vancouver will be the biggest beneficiary of the line,
AND WHEREAS, other municipalities in the GVRD would prefer other routes in their municipalities as top priorities for rapid transit expansion,
AND WHEREAS, the RAV line will be valuable infrastructure for the 2010 Olympics,
AND WHEREAS, City of Vancouver support for the line was contingent on federal funding of $450 million,
THEREFORE BE IT RESOLVED THAT, Vancouver City Council strongly endorse the efforts of the Mayor, the B.C. Premier and TransLink officials to persuade the federal government to immediately commit $450 million as its contribution to the RAV line,
AND BE IT FINALLY RESOLVED THAT, a copy of this resolution be sent to all Greater Vancouver Federal Cabinet Ministers, Members of Parliament, and Municipal Councils within the GVRD.
CARRIED
(Councillors Bass, Cadman, Louis, Roberts and Woodsworth opposed)
MOVED by Councillor Bass
THAT Vancouver City Council strongly endorse the federal government committing $450 million as its contribution to public transit in the GVRD.
CARRIED UNANIMOUSLY
NEW BUSINESS
1. Increasing Public Access to Council (File 1259)
The following Motion was submitted by Councillor Sullivan:
WHEREAS, a committee of Councillors Sullivan, Bass and Roberts on Increasing Public Access to Council will be recommending the following:
THAT Council continue to hear delegations at the Standing Committee meetings of Council, but where a matter on the agenda is of broad public interest, delegations be heard at Committee but debate be held at the next Regular Council meeting on Tuesday.
AND WHEREAS the Thursday, 24th July committee meetings have several items of broad public interest:
· Childcare,
· Slots, and
· False Creek Flats
THEREFORE, BE IT RESOLVED, that delegations be heard at Committee but that these items be debated and voted on at the next televised Council meeting on Tuesday, July 29th.
Notice
Councillor Louie called Notice under Section 5.4 (c) of the Procedure By-law. The Motion will be placed on the agenda of the next Regular Council meeting to be held July 24, 2003 immediately following the Standing Committee on City Services and Budgets meeting.
ENQUIRIES AND OTHER MATTERS
1. Staff Bicycle Parking Facilities (File 1360)
Councillor Bass requested staff to provide a memo on the feasibility of expanding the numbers of spaces, and increasing the security and rain proofness of the staff bicycle parking facilities.
The Council adjourned at 5:05 p.m..
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