Vancouver City Council |
ADMINISTRATIVE REPORT
Date: April 22nd, 2003
Author/Local: Brian Emlyn/7389
RTS No.3365
CC File No. 1805
Meeting Date: May 13, 2003
TO:
Vancouver City Council
FROM:
General Manager of Engineering Services
SUBJECT:
Tender No. 2003-04: Construction of Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets
RECOMMENDATION
A. THAT Tender No. 2003-04 Construction of Concrete Curbs and Gutters, and Asphaltic Concrete Pavement on Sundry Streets be awarded to Imperial Paving Ltd., the low bidder, in the amount of $1,768,401.84 with funding provided as part of the Local Improvement Process.
B. THAT a Construction Services Agreement with Imperial Paving Ltd. Contract No. 2003-04 Construction of Concrete Curbs and Gutters and Asphaltic Concrete Pavements on Sundry Streets be executed by the Director of Legal Services on the basis that no legal rights are hereby created and none shall arise until execution of an Agreement drawn to the satisfaction of the General Manager of Engineering Services and the Director of Legal Services.
COUNCIL POLICY
Construction contracts over $300,000 are to be awarded by Council.
PURPOSE
The purpose of this report is to obtain Council approval to award Tender No. 2003-04 for the construction of curbs and gutters and pavements on sundry streets.
BACKGROUND
The projects in this tender are new construction and all were approved at the Local Improvement Court of Revision on February 13th, 2003.
DISCUSSION
Tenders for the construction of P.C. Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets (Tender No. 2003-04) were opened on April 16th, 2003 referred to the General Manager of Engineering Services for tabulation.
All tenders were checked for completeness and accuracy and any miscalculations or omissions corrected. Tabulations of the amount bid, with the lowest bid underlined, are shown below:
Contractor's Bids (Summary of Schedule 2):
Imperial Paving Ltd. $1,768,401.84
Jack Cewe Ltd. $1,841,601.61
Winvan Paving Ltd. $1,899,597.75FINANCIAL IMPLICATIONS
The Engineer's Estimate for this contract was $1,700,000. Comparing unit prices over the past ten years indicate that the low bid is reasonable. The total estimated cost for construction of the streets in this tender is $3,146,069. This estimated cost contains provision for sewer, waterworks, electrical and utility adjustments, catch basin adjustments, and unanticipated extra work in addition to the contract price. This additional work will be performed primarily by City crews or, in some instances, by outside utilities. Funding for the City's share of this work has been approved by Council as part of the Local Improvement approval process.
CONCLUSION
The low bid is balanced and consistent with the trend of contract unit prices for the past ten years and supports the recommendation that Contact 2003-04 be awarded to Imperial Paving Ltd.
* * * * *