Vancouver City Council |
ADMINISTRATIVE REPORT
Date: March 14, 2003
Author/Local: Peter Vaisbord/871-6304
RTS No. 03290
CC File No. 8300
CS&B: March 27, 2003
TO: |
Standing Committee on City Services and Budgets |
FROM: |
Director of City Plans, in consultation with the Director of Finance |
SUBJECT: |
Approval of 2003-2004 Business Improvement Area (BIA) Budgets |
RECOMMENDATION
THAT Council approve the BIA Business Promotion Schemes and Budgets for the 2003-2004 year listed below and instruct staff to bring forward the appropriate rating by-laws:
| BIA | LEVY |
| Downtown | $1,800,000 |
| Robson | 316,827 |
| Kerrisdale | 245,000 |
| Mount Pleasant | 170,000 |
| Gastown | 304,000 |
| Davie Village | 74,379 |
| South Granville | 350,000 |
| Yaletown | 201,133 |
| Chinatown | 119,970 |
| Commercial Drive | 110,250 |
| Marpole | 100,000 |
| Strathcona Area | 250,000 |
| Collingwood | 92,000 |
| Hastings North | 250,000 |
| Kitsilano Fourth Avenue | 100,000 |
GENERAL MANAGER'S COMMENTS
The General Manager of Community Services RECOMMENDS approval of the foregoing.
COUNCIL POLICY
Each year, BIA Boards are required to obtain approval of their forthcoming year's promotion plan and budget from their members at a general meeting and from City Council.
PURPOSE
The purpose of this report is to request Council's approval of the 2003-2004 budgets for fifteen BIAs, and to instruct staff to prepare appropriate rating by-laws.
BACKGROUND
Funding for Business Improvement Areas is advanced by Council and recovered through property taxes. Each year Council approves BIA budgets and staff prepare rating by-laws for Council's enactment. After the rating by-laws are enacted, funds are released to the BIA societies in April and recovered through subsequent property taxes.
The 2003-04 budgets for fifteen BIAs are presented in this report.
DOWNTOWN VANCOUVER BIA BUSINESS PROMOTION SCHEME AND BUDGET 2003-04
The Downtown Vancouver Business Improvement Association (DVBIA) has submitted the following business promotion scheme and budget for Council's approval. They request a recoverable grant of $1,800,000 for 2003-04.
REVENUE
a. Levy Request $1,800,000
b. Interest 18,000
c. Transfer From Operating Fund 30,298
TOTAL $1,848,298
EXPENDITURES
a. Entertainment and Retail Development $ 85,532
b. Marketing, Communications and Advocacy 254,365
c. Maintenance, Security, and Access 1,088,522
d. Research and Member Communications 159,398
e. Office Expenses & Administrative Costs 260,481
TOTAL $1,848,298
Projected Operating Fund at Year End $ 555,708
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 26, 2002. The DVBIA projects a reserve fund of $555,708, which represents approximately $100,000 carried over from the previous term, and the balance from the 2000/01, 2001/02 and 2002/03 fiscal years. The latter amount represents a combination of fewer billable hours in the Downtown Ambassador / Loss Prevention Program, and a planned accrual of funds to be applied to future budgets as part of a commitment to keep annual budget increases at or below 3%. Details of the budget are provided in Appendix A. This is the fourth year of the BIA's third renewal term (ten-year term).
ROBSON STREET BIA BUSINESS PROMOTION SCHEME AND BUDGET 2003-04
The Robson Street Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $316,827 for 2003-04.
REVENUE
a. Levy Request $316,827
b. Projected interest 5,000
c. GST rebate 7,174
d. Funds Brought Forward 26,689
TOTAL $355,690
EXPENDITURES
a. Marketing and Promotion $107,000
b. Community Relations 5,500
c. Street Cleaning and Enhancement 80,000
d. Administrative, Wages and Benefits 147,000
e. Safety and Security 4,000
f. Contingency 12,190
TOTAL $355,690
Projected Operating Fund at Year End $ 80,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 18, 2002. The RSBA projects a reserve fund of approximately $80,000, which is earmarked for sidewalk lighting improvements. Details of the budget are attached as Appendix B. This is the third year of their third five-year mandate.
KERRISDALE BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 2003-2004
The Kerrisdale Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $245,000 for 2003-04.
REVENUE
a. Levy Request $245,000
b. Interest Income 500
c. Fundraising 15,000
d. Parkade Management Fee 6,000
TOTAL $266,500
EXPENDITURES
a. Events, Advertising and Promotion $ 95,000
b. Street Beautification, Banners, and Area Maintenance 42,000
c. Security 68,000
d. Office & Administrative Costs; Newsletter 40,000
e. Contingency 21,500
TOTAL $266,500
Projected Operating Fund at Year End $ 96,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 18, 2002. The KBA projects a reserve fund of approximately $96,000, which is earmarked for a new `railway' bus shelter at Balsam, new City water hookup to planting bed, `globe' pedestrian lighting, custom `blade' street signs, and re-building `welcome' signs. Details of the budget are provided in Appendix C. This is the third year of their third five-year mandate.
GASTOWN BIA BUSINESS PROMOTION SCHEME AND BUDGET FOR 2003-04
The Gastown Business Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $304,000 for 2003-04.
REVENUE
a. Levy Request $304,000
b. Transfer from Reserve $ 20,000
TOTAL $324,000
EXPENDITURES
a. Marketing, Special Events and Public Relations $ 95,000
b. Physical Plant (Banners, Baskets, Steam Clock, Lights) 44,000
c. Street Presence / Security 90,000
d. Communications, Fees and Operating Expenses 90,000
e. Contingency 5,000
TOTAL $324,000
Projected Operating Fund at Year End $ 30,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 18, 2002. The GBIS projects a reserve fund of approximately $30,000, which is earmarked for replacement brackets for hanging baskets, lane cleaning, and future special events. Details of the budget are provided in Appendix D. This is the fifth and final year of their third five-year mandate.
MOUNT PLEASANT BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-04
The Mount Pleasant Commercial Improvement Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $170,000 for 2003-04.
REVENUE
a. Levy Request $170,000
b. Interest, Grants, Rebates 8,000
c. Advertising 5,000
TOTAL $183,000
EXPENDITURES
a. Business / Tourism Dev., Gov't/Comm. Rel'ns
$ 37,000
b. Street Enhancement, Design Guidelines 46,800
d. Safety and Security 12,800
d. Office Expenses and Administration 86,400
TOTAL $183,000
Projected Operating Fund at Year End $NIL
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 24, 2002. The MPCIS has a current surplus of $33,500, which is earmarked for installation of seasonal lights and transformers, facade grants (non-levy) and the business directory. Details of the budget are provided in Appendix E. This is the fifth year of their third renewal term (ten year term).
DAVIE VILLAGE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-2004
The Davie Village Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $74,379 for 2003-04.
REVENUE
a. Levy Request $74,379
b. Interest 300
c. Surplus carried forward 1,121
TOTAL $75,800
EXPENDITURES
a. Promotion $ 6,000
b. Street Beautification and Maintenance 48,800
c. Operating Expenses 21,000
TOTAL $ 75,800
Projected Operating Fund at Year End $ 70,046
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 30, 2002. The DVBA projects a reserve fund of $70,046 which is earmarked for sidewalk repairs and future street improvements. Further details of the budget are provided in Appendix F. This is the fifth and final year of their initial five-year mandate.
SOUTH GRANVILLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-04
The South Granville Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $350,000 for 2003-04.
REVENUE
a. Levy Request $350,000
b. Interest earned 4,500
TOTAL $354,500
EXPENDITURES
a. Marketing, Communication, and Advocacy $125,300
b. Street Enhancement and Maintenance 75,000
c. Access and Security 50,500
d. Administration, Fixed Assets and Unrecovered GST 100,700
e. Contingency 3,000
TOTAL $354,500
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 4, 2002. Further details of the budget are provided in Appendix G. This is the fifth and final year of their initial five-year mandate.
YALETOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-04
The Yaletown Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $201,133 for 2003-04.
REVENUE
a. Levy Request $201,133
b. Filming and misc. revenues $6,000
TOTAL $207,133
EXPENDITURES
a. Events, Promotion, and Communication $77,300
b. Safety and Security 39,000
c. Administration and Membership Development 77,811
d. Street Enhancement and Maintenance 10,000
e. Closing Expenses 3,022
TOTAL $207,133
Projected Operating Fund at Year End $20,000
The business promotion scheme was approved by the majority of members present at the annual general meeting held on September 25, 2002. The YBIA projects a reserve fund ofapproximately $20,000 earmarked as closing expenses in the event the BIA is not renewed. Further details of the budget are provided in Appendix H. This is the fifth and final year of their initial five-year mandate.
CHINATOWN BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-04
The Vancouver Chinatown BIA Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $119,790 for 2003-04.
REVENUE
a. Levy Request $119,790
b. Membership Fees $550
c. Interest $1,000
TOTAL $121,340
EXPENDITURES
a. Special Events, Advertising and Promotion $23,000
b. Beautification, Street Lighting and Maintenance 15,240
d. Safety and Security 35,000
d. Administration and Operations 46,100
e. Contingency 2,000
TOTAL $121,340
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on July 23, 2002. Further details of the budget are provided in Appendix I. This is the fourth year of their initial five-year mandate.
COMMERCIAL DRIVE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-04
The Commercial Drive Business Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $110,250 for 2003-04.
REVENUE
a. Levy Request $110,250
b. Transfer from Reserve 3,050
TOTAL $113,300
EXPENDITURES
a. Marketing and Special Events, Newsletter $29,500
b. Street Enhancement, Graffiti Removal 38,000
c. Administration and Office Expenses 42,800
d. Contingency Reserve 3,000
TOTAL $ 113,300
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 23, 2001. Further details of the budget are provided in Appendix J. This is the fourth year of their initial five-year mandate.
MARPOLE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-04
The Marpole Business Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $100,000 for 2003-04.
REVENUE
a. Levy Request $100,000
b GST Rebate 1,300
TOTAL $101,300
EXPENDITURES
a. Promotion and Communication $20,700
b. Street Beautification, Maintenance & Access 54,000
c. Administration and Community Relations 25,758
d. Shortfall Adjustment 00-01 842
TOTAL $101,300
Projected Operating Fund at Year End $8,000
The business promotion scheme was approved by the majority of members present at a general meeting held on September 4, 2002. The MBA currently expects a 2002-03 budget surplus of approximately $8,000 which will likely be allocated to augmenting the City's street furniture program when implemented in Marpole. Further details of the budget are provided in Appendix K. This is the fourth year of their initial five-year mandate.
STRATHCONA AREA BIA BUSINESS PROMOTION SCHEME & BUDGET FOR
2003-04
The Strathcona Area Merchants Society has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $250,000 for 2003-04.
REVENUE
a. Levy Request $250,000
b. Interest Income $3,000
c. GST Rebate $7,000
d. Surplus Carried Forward $15,250
TOTAL $275,250
EXPENDITURES
a. Marketing, Promotion and Communication $30,000
b. Street Enhancement / Cleanup / Graffiti Removal 69,000
e. Street Activity 85,000
d. Administration / Operating Expenses 81,250
f. Levy Equalization 10,000
TOTAL $275,250
Projected Operating Fund at Year End $39,750
The business promotion scheme was approved by the majority of members present at a general meeting held on September 9, 2002. The SAMS projects a reserve fund of $39,750, which is earmarked for pending programs and future expenditures, including possible continuation of the bike patrol pilot program, and/or street maintenance or enhancement . Further details of the budget are provided in Appendix L. This is the fourth year of their initial five-year mandate.
COLLINGWOOD BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-04
The Collingwood Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $92,000 for 2003-04.
REVENUE
a. Levy Request $92,000
TOTAL $92,000
EXPENDITURES
a. Marketing, Promotion, Special Events, Recruitment $12,500
b. Street Enhancement, Maintenance, Graffiti Program 41,500
c. Crime Prevention, Foot Safety Patrols 12,000
d. Administration, Communication, Membership 25,000
e. Contingency 1,000
TOTAL $ 92,000
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 26, 2002. The CBIA currently has a reserve fund of approximately $50,000 earmarked for mural programs and general street improvements to be implemented by the end of the 2003/04 fiscal year. Further details of the budget are provided in Appendix M. This is the third year of their initial five-year mandate.
HASTINGS NORTH BIA BUSINESS PROMOTION SCHEME & BUDGET FOR
2003-2004
The Hastings North Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $250,000 for 2003-04.
REVENUE
a. Levy Request $250,000
b. Surplus Carried Forward 25,000
TOTAL $275,000
EXPENDITURES
a. Marketing and Promotion, Events, Newsletter $46,300
b. Safety and Security, incl patrols, CPC support 88,400
c. Cleanup and Graffiti Program 62,400
d. Banner/signage maintenance, posters, landscaping 18,300
e. Resource Centre - Staff, Rent, Office Expenses 59,600
TOTAL $ 275,000
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 24, 2002. Further details of the budget are provided in Appendix N. This is the third year of their initial five-year mandate.
KITSILANO FOURTH AVENUE BIA BUSINESS PROMOTION SCHEME & BUDGET FOR 2003-04
The KCC 4th Avenue Business Improvement Association has submitted the following business promotion scheme and budget for Council's approval and has requested a recoverable grant of $100,000 for 2003-04.
REVENUE
a. Levy Request $100,000
TOTAL $100,000
EXPENDITURES
a. Business Promotion and Special Events $26,000
b. Street Amenities - Banners / Street Improvements 40,000
c. Staffing and Administration 27,500
d. Panhandling / Anti-graffiti Program 3,000
e. Contingency 3,500
TOTAL $ 100,000
Projected Operating Fund at Year End $ NIL
The business promotion scheme was approved by the majority of members present at a general meeting held on September 19, 2002. The BIA projects a reserve fund of approximately $20,000 which is earmarked for a proposed `streetscape plan' design and implementation to be expended by the end of the 2003/04 fiscal year. Further details of the proposed budget are provided in Appendix O. This is the third year of their initial five-year mandate.
SUMMARY
All the BIAs have complied with the requirements set out in the City's BIA Grant Allocation By-law and the City's operational guidelines (see Appendices P and Q). City staff have reviewed the audited financial statements of all the existing BIAs. The proposed Business Promotion Schemes are in keeping with the spirit of the BIA legislation. Staff recommend approval of the BIAs' 2003-2004 budgets.
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