2002 Advance Instalments: Cultural Operating Grants

ADMINISTRATIVE REPORT

Date: January 4, 2002
Author/Local: AN/6007

RTS No. 2461

CC File No. 2051

Council: January 15, 2002

TO:

Vancouver City Council

FROM:

Director, Office of Cultural Affairs

SUBJECT:

2002 Advance Instalments: Cultural Operating Grants

RECOMMENDATION

THAT Council approve advance instalments for Cultural Operating grants in the amount of $437,400 to the 45 organizations listed in Table 1, source of funds to be the 2002 Cultural Grants Budget.

COMMENTS

The General Manager of Community services RECOMMENDS approval of the foregoing.

POLICY

On December 14, 1989, City Council approved the provision of advance instalments for Cultural Operating grants to applicants that meet specific criteria. As approved in 1989, and amended by Council on February 5, 1998, the three basic criteria for receipt of advance instalments are:

· The applicant has received a Cultural Operating grant for at least three consecutive years.
· The applicant's Operating grant in the previous year was over $7,500.
·
An initial review of an organization's current application indicates no critical concerns about the applicant's finances, organizational stability or overall performance in the past year.

On February 1, 1996, City Council established the basis for calculating advance instalments for Cultural grants as 40% of an applicant's Operating grant in the previousyear.

Approval of grant recommendations requires eight affirmative votes.

PURPOSE

This report recommends that advance instalments on Cultural Operating grants be provided as in past years, and that payments representing 40% of each of the 45 eligible applicants' 2001 grant be made. A total of $437,400 in advance instalments is recommended.

BACKGROUND

Advance instalments for the Cultural Operating grants category were introduced in 1990 to alleviate the cash flow problems that many arts organizations experience at the beginning of the calendar year, when they are in mid-season, but when government and foundation grant budgets have not yet been approved. Before that, only the five major exhibiting institutions funded by the City received advances on their annual grants. Recommendations for advance instalments on Cultural Operating grants are usually presented to Council in January, following a preliminary review of grant applications received in early December.

DISCUSSION

In 2001 the City provided Operating grants amounting to $1,258,500 to 76 organizations. This year, 79 Operating grant requests totalling $1,665,000 have been received. Following a review of these applications in the context of advance instalment criteria described earlier, 45 Operating grant applicants are recommended for advances totalling $437,400, as listed in Table 1.Table 1 - Advance Instalments

Organization

Last Year's Grant

Current Advance

Alliance for Arts & Culture Soc.

$40,000

$16,000

Arts Club of Vancouver Theatre Soc.

$85,000

$34,000

Artspeak Gallery Soc.

$11,000

$4,400

Axis Theatre Soc.

$12,500

$5,000

Ballet BC

$80,000

$32,000

Bard on the Beach Theatre Soc.

$10,000

$4,000

Canadian Music Centre - BC

$11,000

$4,400

Carousel Theatre Soc.

$21,000

$8,400

Chamber Music Festival (Van. Recital Soc.)

$11,000

$4,400

Children's Arts Umbrella

$15,000

$6,000

Children's Festival (C.I.A.Y.A.)

$116,500

$46,600

Cineworks Independent Filmmakers Soc.

$15,000

$6,000

Coastal Jazz and Blues Soc.

$10,000

$4,000

Contemporary Art Gallery Soc.

$38,000

$15,200

DanceArts Vancouver Soc.

$17,000

$6,800

Dancing on the Edge Festival Society

$8,500

$3,400

Early Music Vancouver Music

$15,000

$6,000

EDAM Performing Arts Soc.

$11,000

$4,400

Firehall Theatre Soc.

$39,000

$15,600

Green Thumb Players Soc.

$30,000

$12,000

Grunt Gallery - Visible Arts Soc.

$10,000

$4,000

Headlines Theatre (Theatre for Living Soc.)

$10,000

$4,000

Holy Body Tattoo Soc.

$10,000

$4,000

Kokoro Dance Theatre Soc.

$12,500

$5,000

Or Gallery Soc.

$9,000

$3,600

Pacific Cinémathèque Pacifique

$20,500

$8,200

Pink Ink Theatre Productions Assn.

$8,500

$3,400

Playwrights Theatre Centre

$15,000

$6,000

Public Dreams Soc.

$12,500

$5,000

Rumble Productions

$9,000

$3,600

Satellite Video Exchange Soc.

$16,000

$6,400

Theatre la Seizieme

$8,000

$3,200

Touchstone Theatre Soc.

$20,000

$8,000

Van. Cantata Soc.

$13,000

$5,200

Van. Co-operative Radio

$8,000

$3,200

Van. Dance Centre Soc.

$20,000

$8,000

Van. East Cultural Centre

$71,000

$28,400

Van. Folk Music Festival Soc.

$55,000

$22,000

Van. Fringe Festival Soc.

$31,500

$12,600

Van. Intl. Film Festival Soc.

$17,500

$7,000

Van. Intl. Writers Festival Soc.

$20,000

$8,000

Van. New Music Soc.

$23,000

$9,200

Van. Opera Assn.

$16,000

$6,400

Van. Symphony Soc.

$43,000

$17,200

Western Front Soc.

$18,000

$7,200

Total

$1,093,500

$437,400

CONCLUSION

The advance instalments recommended in this report represent 34.7% of the Cultural Operating grants budget at last year's level.

As in previous years, following Council's decision, all recipients will be notified in writing that approval of an advance payment does not represent a commitment for additional funds, which will depend on further staff evaluation and on the Cultural grants budget level established by Council for 2002.

* * * * *

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TO:	Vancouver City Council
FROM:	Director, Office of Cultural Affairs
SUBJECT:	2002 Advance Instalments: Cultural Operating Grants

Organization	Last Year's Grant	Current Advance
Alliance for Arts & Culture Soc.	$40,000	$16,000
Arts Club of Vancouver Theatre Soc.	$85,000	$34,000
Artspeak Gallery Soc.	$11,000	$4,400
Axis Theatre Soc.	$12,500	$5,000
Ballet BC	$80,000	$32,000
Bard on the Beach Theatre Soc.	$10,000	$4,000
Canadian Music Centre - BC	$11,000	$4,400
Carousel Theatre Soc.	$21,000	$8,400
Chamber Music Festival (Van. Recital Soc.)	$11,000	$4,400
Children's Arts Umbrella	$15,000	$6,000
Children's Festival (C.I.A.Y.A.)	$116,500	$46,600
Cineworks Independent Filmmakers Soc.	$15,000	$6,000
Coastal Jazz and Blues Soc.	$10,000	$4,000
Contemporary Art Gallery Soc.	$38,000	$15,200
DanceArts Vancouver Soc.	$17,000	$6,800
Dancing on the Edge Festival Society	$8,500	$3,400
Early Music Vancouver Music	$15,000	$6,000
EDAM Performing Arts Soc.	$11,000	$4,400
Firehall Theatre Soc.	$39,000	$15,600
Green Thumb Players Soc.	$30,000	$12,000
Grunt Gallery - Visible Arts Soc.	$10,000	$4,000
Headlines Theatre (Theatre for Living Soc.)	$10,000	$4,000
Holy Body Tattoo Soc.	$10,000	$4,000
Kokoro Dance Theatre Soc.	$12,500	$5,000
Or Gallery Soc.	$9,000	$3,600
Pacific Cinémathèque Pacifique	$20,500	$8,200
Pink Ink Theatre Productions Assn.	$8,500	$3,400
Playwrights Theatre Centre	$15,000	$6,000
Public Dreams Soc.	$12,500	$5,000
Rumble Productions	$9,000	$3,600
Satellite Video Exchange Soc.	$16,000	$6,400
Theatre la Seizieme	$8,000	$3,200
Touchstone Theatre Soc.	$20,000	$8,000
Van. Cantata Soc.	$13,000	$5,200
Van. Co-operative Radio	$8,000	$3,200
Van. Dance Centre Soc.	$20,000	$8,000
Van. East Cultural Centre	$71,000	$28,400
Van. Folk Music Festival Soc.	$55,000	$22,000
Van. Fringe Festival Soc.	$31,500	$12,600
Van. Intl. Film Festival Soc.	$17,500	$7,000
Van. Intl. Writers Festival Soc.	$20,000	$8,000
Van. New Music Soc.	$23,000	$9,200
Van. Opera Assn.	$16,000	$6,400
Van. Symphony Soc.	$43,000	$17,200
Western Front Soc.	$18,000	$7,200
Total	$1,093,500	$437,400