ADMINISTRATIVE REPORT

Date: December 12, 2001
Author/Local: K. Hasselfelt/6045

RTS No.02459

CC File No. 2201

Council: January 15, 2002

TO:	Vancouver City Council
FROM:	Directors of Finance and Office of Cultural Affairs
SUBJECT:	2002 Advance Grant Installments - Major Cultural Institutions & City Planning Commission

RECOMMENDATION

A. THAT monthly installments be made to the following organizations beginning January 2002, in advance of consideration of these organizations' individual 2002 Operating Grant requests:

Vancouver Art Gallery Association	$154,125
A.S.T.C. Science World Society	$6,767
Vancouver City Planning Commission	$4,042.

B. THAT bi-weekly installments be made to the following organizations beginning January 2002, in advance of consideration of these organizations' individual 2002 Operating Grant requests:

Vancouver Museum Commission	$24,627
Vancouver Maritime Museum Society (Including the St. Roch supplementary grant)	$13,547
H.R. Macmillan Space Centre Society	$17,295.

Source of funds for both A and B to be the "Other" Grants budget.

GENERAL MANAGERS' COMMENTS

The General Managers of Community and Corporate Services RECOMMEND approval of A and B.

COUNCIL POLICY

Council's policy is to provide installments of operating grants to allow these organizations to meet their operating needs, in advance of consideration of their annual grant requests during the regular grant review process.

Approval of grant recommendations requires eight affirmative votes.

PURPOSE

The purpose of this report is to outline the amount of monthly or bi-weekly installments for each of the five major cultural institutions and the City Planning Commission.

BACKGROUND

In past years, the City has disbursed operating grants to the Vancouver Art Gallery Association, A.S.T.C. Science World Society, Vancouver City Planning Commission, Vancouver Museum Commission, Vancouver Maritime Museum Society and the H.R. Macmillan Space Centre Society in installments throughout the year commencing in January to facilitate cash flow for these institutions, particularly in the first quarter of the year. Installments to the Vancouver Art Gallery Association, the A.S.T.C. Science World Society, and the Vancouver City Planning Commission are paid monthly, while the three other organizations are paid bi-weekly. In each case, the installments are timed to accommodate the operating cash flow requirements of the organizations.

DISCUSSION

This report recommends that installments be continued as in past years, with payments commencing in January 2002, in advance of Council's consideration of the 2002 grant requests.

Consistent with previous years, the staff recommends that these installment levels be based on 2001 actual funding levels, so that any adjustments that need to be made to their 2002 Operating Grants to accommodate for inflation or budget reductions are minimal. These Operating Grants are subject to Council approval and once the amount of the 2002 Operating Grant to each organization is approved, an adjustment is made ensure that the correct grant amount is disbursed to each organization.
The following installments are recommended:

Organization	2002 Recommended
Vancouver Art Gallery Association	$154,125 monthly
A.S.T.C. Science World Society	$6,767 monthly
Vancouver City Planning Commission	$4,042 monthly
Vancouver Museum Commission	$24,627 bi-weekly
Vancouver Maritime Museum Society	$13,547 bi-weekly
H.R. Macmillan Space Centre Society	$17,295 bi-weekly

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(c) 1998 City of Vancouver