ADMINISTRATIVE REPORT

Date: May 04, 1999
Author/Local: Jim Lloyd/7257
RTS No. 00686

CC File No. 1805

Council: June 1, 1999

TO:	Vancouver City Council
FROM:	General Manager of Engineering Services and Manager of Purchasing Services
SUBJECT:	Contract Extension - Contract No. 57-97-05: Supply and Delivery of Extra Strength Vitrified Clay Sewer Pipe and Fittings

RECOMMENDATION

THAT Council approve the extension of the contract to Gladding McBean, a division of Pacific Coast Building Products, for the supply and delivery of extra strength vitrified clay sewer pipe and fittings, for an additional 12-month period, at an annual estimated cost of $222,922 U.S. funds, plus the 7% Goods and Services Tax (less any municipal rebate received) and the Provincial Sales Tax.

COUNCIL POLICY

The policy of Council is to award contracts for the purchase of equipment, supplies and services that will give the highest value based on quality, service and price.

Contracts with a value over $300,000 are referred to Council for award.

DISCUSSION

On June 3, 1997, Council awarded a 12-month contract to Gladding McBean, a division of Pacific Coast Building Products, for the supply and delivery of extra strength vitrified clay sewer pipe and fittings, at an annual estimated cost of $327,468 Canadian funds, plus the 7% Goods and Services Tax (less any municipal rebate received) and the Provincial Sales Tax.

The contract provides for two 12-month extensions by mutual agreement between the City and the contractor. On July 7, 1998, Council approved the first 12-month extension period to Gladding McBean with the conversion of the contract to U.S. funds.

Gladding McBean has agreed to extend for the second 12-month extension period at the same price and on the same terms.

Considering that Gladding McBean, has been a satisfactory supplier, it is recommended that the contract be extended for an additional 12-month period.

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(c) 1998 City of Vancouver