Agenda Index City of Vancouver

ADMINISTRATIVE REPORT

Dated: May 10, 1999
Author/Local: J. Beresford 7789
RTS #00728
C.C. File No. 1602
CS&B Date: May 20, 1999

TO: Standing Committee on City Services and Budgets

FROM: Director of Finance

SUBJECT: 1999 Supplementary Capital Budget

RECOMMENDATIONS

GENERAL MANAGER'S COMMENT

COUNCIL POLICY

It is Council policy to identify capital funding priorities in three year Capital Plans. These Plans and the associated Capital Financing Plan are developed such that the plan and necessary borrowing authority can be put to the voters at the time of triennial civic elections.

The Capital Plan forms the framework within which annual capital budgets are prepared. The two components of the annual capital budget are:

· Basic Capital, which includes project/program - specific items that were included in the Capital Plan, and
· Supplementary Capital, which includes items which had not been anticipated in the Capital Plan but which have become a priority during the course of the Plan.

PURPOSE

The purpose of this report is to review the requests for funding from the 1999 Supplementary Capital Budget and to forward the recommended projects to Council for approval.

BACKGROUND

The City's Capital Plan normally provide two types of funding:

The 1997 - 1999 Capital Plan includes provision for $5,000,000 in Supplementary Capital expenditures to be funded from the Operating Budget (Capital from Revenue) over the three years of the plan.

On April 9, 1998, Council approved the elimination of the Downtown South Park Acquisition program from the 1997-1999 Capital Plan and the reallocation of associated funding. Of this amount, $268,400 was added to Supplementary Capital.

On October 20, 1998, Council approved funding for two transportation studies related to the Skytrain project. Funding for this project is provided in part from a reduction in Supplementary Capital for 1999 of $378,000.

In November, 1998, Council approved the allocation of $300,000 of Supplemental Capital funding for upgrading of the Council Chambers. Funds available for general allocation to other Supplementary Capital projects are reduced to $1,022,000.

DISCUSSION

Appendix 1 summarizes the submissions to the 1999 Supplementary Capital Budget that total $4,806,600. Details of these requests are included in Appendix 3 entitled "Submissions to the 1999 Supplementary Capital Budget".

Appendix 1 also summarizes the recommendations of the staff group that reviewed these requests. That group was comprised of the Deputy City Manager, Manager of Facilities Development, Manager of Building Management and Comptroller of Budgets and Research.

Allocation of the limited funding available in this year's budget required difficult choices to be made among the projects submitted. The recommendations give priority to:

· projects having health or safety implications (e.g.. City Hall Fire Alarm Replacement);
· projects involving capital building maintenance (boiler and HVAC system replacements); and
· projects that were crucial to service improvement initiatives (e.g.. realignment of office space in the Clerks Department)

The highest priority items are recommended for funding from within the 1999 Supplementary Capital budget. There are several projects for which other funding sources will be sought or which will be referred to the Facilities Maintenance Plan being developed as part of the 2000 - 2002 Capital Plan process.

Appendix 2 includes comments on several of the specific projects submitted to the Supplementary Capital Budget, including those where alternative funding sources are recommended.

Appendix 4 provides a five year history of the Supplementary Capital Budget approvals.

- - - - -

Appendix 2

Comments on the Submissions to the
1999 Supplementary Capital Budget

Details of the submissions to the 1999 Supplementary Capital Budget are included in Appendix 3 (limited distribution). The following comments highlight the issues related to the recommended funding levels of several projects submitted to the 1999 Supplementary Capital Budget.

A-11 Reconfigure City Clerk's Department $281,200

Other Building Maintenance & Upgrades

B - 5 Renovate Administration Building Boardroom $57,000

Civic Theatres / Museums

E - 1 Upgrade Council Chambers $300,000

ATTACHMENTS THAT DO NOT HAVE ELECTRONIC COPY ARE AVAILABLE ON FILE IN THE CITY CLERK'S OFFICE

* * * * *


cs990520.htm


Comments or questions? You can send us email.
[City Homepage] [Get In Touch]

(c) 1998 City of Vancouver