ADMINISTRATIVE REPORT

Date: November 5, 1998
Author/Local: Jim Lloyd/7257

RTS No. 322

CC File No. 1805

TO:	Vancouver City Council
FROM:	General Manager of Engineering Services and Manager of Purchasing Services
SUBJECT:	Contract Extension - Contract No. 58-98-04 Supply and Delivery of Mineral Aggregates (Landfill)

RECOMMENDATION

THAT Council approve the extension of the contract to Columbia Bitulithic Ltd., for the supply and delivery of mineral aggregates (landfill), for an additional 12-month period at an annual estimated cost of $427,600, plus the 7% Goods and Services Tax (less any municipal rebate received) and the Provincial Sales Tax, where applicable.

POLICY

The policy of Council is to award contracts for the purchase of equipment, supplies and services that will give the highest value based on quality, service and price.

Contracts with a value over $300,000 are referred to Council.

DISCUSSION

On December 9, 1997, Council awarded a 12-month contract to Columbia Bitulithic Ltd., for the supply and delivery of mineral aggregates (landfill), at an annual estimated cost of $427,600 plus the 7% Goods and Services Tax (less any municipal rebate received) and the Provincial Sales Tax, where applicable.

The contract provides for two 12-month extensions by mutual agreement between the City and the contractor. This is the first extension period.

Columbia provides the City with recycled demolition material such as crushed concrete for the construction of roads at the landfill. The City prefers recycled material in keeping with our overall objectives of reusing or finding alternative uses for waste material.

Columbia has agreed to extend for an additional 12-month period, under the existing terms and conditions, as set out in the contract.

Considering that Columbia Bitulithic Ltd., has been a satisfactory supplier, it is recommended that the contract be extended for an additional 12-month period.

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(c) 1998 City of Vancouver