STANDING COMMITTEE OF COUNCIL

ON CITY SERVICES AND BUDGETS

A C T I O N S

DATE: Thursday, June 18, 1998

TIME: 9:30 a.m.

PLACE: Committee Room No. 1

Third Floor, City Hall

*FOR INFORMATION, PLEASE CONTACT TARJA TUOMINEN, 873-7191*

1. 1998 Childcare Grants Allocation - Report 1 of 3 File: 2402

A.THAT Council approve four City-wide Childcare Support Service grants totalling $252,294 as listed in the Administrative Report dated June 2, 1998; source of funds to be 1998 Childcare Grants Funds, 1998 Operating Budget.

B.THAT Council approve one Administration of City-owned Childcare Facilities grant of $64,100 to the Vancouver Society of Children's Centres; source of funds to be 1998 Childcare Grants Funds, 1998 Operating Budget.

- CARRIED UNANIMOUSLY AND

BY THE REQUIRED MAJORITY

2. Mountain View Cemetery Study File: 5127

A.THAT Council receive for information the report A VISION FOR MOUNTAIN VIEW CEMETERY prepared by the consulting team of Philips Wuori Long Inc. in association with Harris Hudema Consulting Group Ltd. and Pechet + Robb Design.

B.THAT Council approve the following recommendations with expenditures totalling $405,000:

1.adopt, in principle, the Vision Plan for Mountain View Cemetery prepared by the consultants;

2.commission a detailed physical/legal survey of the Cemetery lands in digital format to locate and document gravesites, trees, topography, City roads and right-of-ways relative to Cemetery boundaries, roads and paths,utilities, etc.; at an estimated cost of $20,000;

3.undertake a systems review to determine requirements of the Cemetery's commercial operations, and convert Cemetery records to computerized data base at an estimated cost of $100,000; and report back on additional requirements, if any;

4.appoint the current consulting team with the addition of commercial cemetery management expertise, to develop and report back with a detailed Master Plan and a comprehensive Development, Marketing, Business and Financial Plan to address site design and implementation strategy; sales, product and pricing strategies; managing the Perpetual Care Fund; and an inventory and analysis of existing plant materials, at an estimated cost of $220,000;

5.maintain the existing management structure during the Master Plan phase with a report back to Council on future management, operational and maintenance issues; and the possibility of contracting with others--including, but not limited to, the Vancouver Parks Board--for operational aspects;

6.the Manager of Non-Market Housing to notify the Province and advertise to acquire unclaimed, vacant and unused grave sites for resale, at an estimated cost of $5,000;

7.the Manager of Non-Market Housing to initiate discussions with the Province concerning ash interment vs. burial for indigents;

8.the Cemetery By-law and Council policy prohibiting surface adornment of graves be revised to permit above-ground memorialization and upright markers in designated areas according to the Master Plan guidelines and at the discretion of the Manager of Non-Market Housing and Manager of Mountain View Cemetery;

9.the Cemetery to review and revise operations and fees on an annual basis and report results to Council;

10.defer implementation of the Pilot Projects recommended by the consultants until after the Master Plan but proceed with installations (cul-de-sac, berms, plantings) that confirm physically and visually the closure of 37th Ave. for the Greenway at an estimated cost of $25,000;

11.release a limited number of in-ground, double-depth plots at the discretionof Cemetery management where it does not compromise the Master Plan process;

12.direct the Manager, Non-Market Housing to report back on the Terms of Reference and selection criteria to establish a Cemetery Advisory Board appointed by Council;

13.direct the Manager, Non-Market Housing to report back on the Terms of Reference and mandate of a Cemetery Foundation for receiving charitable donations;

14.upgrade the administration office and caretaker suite to bring the building to acceptable health and safety standards, at an estimated cost of $25,000;

15.install gates to secure the cemetery at night, at an estimated cost of $5,000;

16.approve travel for Cemetery management to visit other cemeteries to see first hand, activities in other jurisdictions at an estimated cost of $5,000;

17.direct the Manager of Non-Market Housing to investigate and report back on partnership opportunities for the construction of cemetery installations such as mausolea, columbaria, niche walls, etc.

C.THAT the source of funding be a loan from the Capital Financing Fund (Solid Waste Capital Reserve) at terms to be determined by the Director of Finance, to be repaid from future earnings of the cemetery.

- CARRIED UNANIMOUSLY

3. Cemetery Schedule of Fees Amendment File: 5127

A .THAT Council approve the revised Cemetery Fees Schedule, as set out in Appendix B of the Administrative Report dated May 28, 1998.

B.THAT Council instruct the Director of Legal Services to prepare the necessary By-law amendments accordingly.

- CARRIED UNANIMOUSLY

(c) 1998 City of Vancouver