ADMINISTRATIVE REPORT

Date: January 20, 1998

Author/Local: WAu/6039

CC File No. 2201

TO:	Standing Committee on City Services and Budgets
FROM:	Chief Constable; Director of Community Services, Social Planning; and Director of Finance
SUBJECT:	1998 Community Safety Grant Allocations

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RECOMMENDATION

THAT Council approve 19 grants totalling $300,000, as listed in Appendix A, including conditions on the grants, with cost to be shared on a 50/50 basis between the City and the Province. The source of funds for the City’s portion being 1998 Other Grants Budget, to be approved in advance of approval of the 1998 Operating Budget.

CITY MANAGER’S COMMENTS

The City Manager RECOMMENDS approval of the foregoing.

COUNCIL POLICY

On October 25, 1996, Council approved establishment of the joint City of Vancouver and Ministry of Attorney General Community Safety Funding Program. Council also approved a three year commitment (1997-1999) of an annual grant budget of $150,000, to be provided in its annual Operating Budget without offset.

Approval of grant recommendations requires eight affirmative votes.

PURPOSE

This report recommends 1998 Community Safety Grants allocations for 18 Community Safety Offices to deliver crime prevention programs and community safety activities. There will also be a grant given to the Vancouver Crime Prevention Society to work withVancouver Police Department and Ministry of Attorney General in providing regular training and support to all Safety Offices. All grants are to be used for implementation of crime prevention and safety related programs as proposed by the Safety offices, they are not for providing core support to the offices.

BACKGROUND

After extensive discussion with the Community, City Staff, Vancouver Police Department, and the Ministry of Attorney General; Council approved establishment of a joint Community Safety Funding Program with the Ministry of Attorney General on October 25, 1996.

Both parties have agreed to contribute $150,000 annually to this program, totalling $300,000, for a minimum of three year period (1997-1999). After that a thorough review of the Safety Funding Program and joint partnership will take place prior to making further commitment to continue this program.

DISCUSSION

1997 was the pilot year for this grant program, the grant review team believed that some minor adjustments to the grant assessment and program evaluation process was warranted in order to provide support to as many of the community safety offices as possible. All offices had been advised that a thorough program evaluation would be implemented at year end and strict application of funding criteria would be adhered to in 1998.

A Joint Steering Committee was established to provide guidance and support to the Community Safety Offices and the funding program. Members of the Joint Steering Committee include representatives from:

Ministry of Attorney General

City of Vancouver

Vancouver Police Board

Vancouver Police Department.

In June 1997 Vancouver Police Department dedicated a full time Police Sergeant position to be the Community Policing Co-ordinator. The co-ordinator works with all the community safety offices, co-ordinating monthly meeting to share information and problem solve. In September an additional full time police constable was assigned to work with the Attorney General Community Program Special Project Co-ordinator to implement a thoroughevaluation review of all safety offices. The evaluation team visited and interviewed volunteer board and staff members of all the offices.

Both the evaluation team and the Community Policing Co-ordinator have identified several common training needs among Safety Offices, such as how to design, implement community surveys; community problem solving; community capacity building; training and recruiting multilingual volunteers; fundraising strategies; record keeping; bookkeeping procedures .... etc.

The Joint Steering Committee felt there to be a need to provide central support to Safety Offices in addressing their identified training needs and to assist them in capacity building that will lead to long term sustainability. The Committee is proposing to provide some grant funding to Vancouver Crime Prevention Society, to be used for setting up training workshops, bringing in resource people to enhance the operation and programming of all Safety offices. Providing central support to all Safety offices is a more efficient way of addressing the identified needs of the offices. It will also encourage better communication, sharing, and collaboration among different offices. The more established offices have many strengths and expertise they could share with the younger offices.

Grant applications were sent out in October and nineteen submissions totalling $581,022 were received. The Joint Steering Committee reviewed all applications and made allocation recommendations based on established program criteria, merit of the application, the integrity of the organization, outcomes of the evaluation review, and the level of community support. The level of funding recommended was assessed according to the need, scope and viability of the activities proposed. The Committee recommends that 19 grants totalling $300,000 be approved. Certain conditions have been set on some of the offices in order to ensure broad based neighbourhood involvement and the delivery of appropriate, effective program services.

The approved grants will be paid in two equal payments. The first payment will be sent out as soon as they are approved, the second payment will be made before July 31, 1998. All offices will be required to participate in the monthly Safety offices meeting, as well as submit a six month progress report with a financial statement by July 1998. Authorization of the second payment will be made by the Community Policing Co-ordinator upon receipt of the six month progress report. In addition, offices with conditions attached to the grants have to submit documents demonstrating that the conditions have been met.

Appendix A lists all grants requests and the recommended amounts.

Appendix B lists all applications and any conditions and/or comments related to each application.

Appendix C lists all the Community/Neighbourhood Safety Offices and the Vancouver Crime Prevention Society who have been recommended for a grant.

CONCLUSION

The City of Vancouver and Ministry of Attorney General joint funding program has developed and improved a lot this year since dedicated staff resources were made available from both the Vancouver Police Department and Ministry of Attorney General. Regular meetings and communications with all Safety Offices have strengthened the partnership between the Police and the community. Being able to provide ongoing support and address specific needs of the Safety offices will no doubt enhance community building and the neighbourhood’s ability to problem solve and deal with crime and safety issues locally.

In the coming year we hope to formalize the partnership between Vancouver Police Department and Community/Neighbourhood Safety offices by having a partnership agreement signed outlying both parties’ responsibilities and expectations. The fundamental eligibility criteria of this funding program is based on demonstration of this partnership. The criteria adopted by Council in 1996 clearly defines the necessity of such a partnership: "the program funds assist communities and volunteer agencies to develop or enhance crime prevention and community safety programs in cooperation with the Vancouver Police Department". Vancouver Police Department will work together with all the offices to develop this partnership agreement in the coming months.

The Police Department is currently developing their Neighbourhood Policing Strategy which will greatly compliment and strengthen the work we have been doing with Safety offices. In the coming year we all look forward to greater co-operation and collaboration with the communities in dealing with neighbourhood safety issues.

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APPENDIX A

1998 Community Safety Grants - Requests and Recommendations

Organization	Grant		City’s Contributio n	Attorney General’s Contributio n
	Request	Recommende d
Britannia NSO	$30,000	$22,500	$11,250	$11,250
Broadway Station NSO	$30,000	$21,500	$10,750	$10,750
Chinatown NSO	$32,124	$26,000	$13,000	$13,000
Davie Street NSO	$39,178	$15,000	$7,500	$7,500
Downtown Eastside NSO	$98,000	$20,000	$10,000	$10,000
Fraser NSO	$25,000	$25,000	$12,500	$12,500
Gastown NSO	$19,000	$2,000	$1,000	$1,000
Granville NSO	$30,000	$25,000	$12,500	$12,500
Hastings North NSO	$30,000	$5,000	$2,500	$2,500
Joyce Street NSO	$30,000	$25,000	$12,500	$12,500
Kitsilano NSO	$30,000	$11,500	$5,750	$5,750
Little Mountain/Riley Park NSO	$30,000	$25,000	$12,500	$12,500
Mount Pleasant NSO	$30,000	$22,500	$11,250	$11,250
Musqueam NSO	$30,000	$10,000	$5,000	$5,000
Native Liaison Society	$30,000	$7,000	$3,500	$3,500
Strathcona NSO	$20,300	$10,000	$5,000	$5,000
Waterfront NSO	$18,560	$1,700	$850	$850
Yaletown NSO	$18,560	$15,000	$7,500	$7,500
Van. Crime Prevention Soc.	$10,300	$10,300	$5,150	$5,150
TOTAL	$581,022	$300,000	$150,000	$150,000

Organization	Activities	Grant Recom- mended	CONDITIONS / Comments
Britannia NSO	- Community Survey - Block Watch - Poster - Crime Prevention Trailer - Business Watch - Auto Theft - Anti Graffiti - Home Safe - Crime fee Multi Housing - Volunteers Coordination - Volunteers Training - Community Meetings	$22,500
Broadway Station NSO	- Community Survey - Safety/Ethnic Fair - Illuminaries - Block Watch - Anti-Graffiti - Emergency Preparedness	$21,500	CONDITIONS: Immediate implementation of community survey and feasibility study on possible joint office with Mt. Pleasant Safety Office. Final grant payment is contingent on submission of community survey and feasibility study findings.
Chinatown NSO	- Crime Prevention - Seminars/Fairs: - Kids’ Safety Camp - Block Watch Action Team - Anti-theft from Auto - Police Community Education. - Media Public Education - Assistance to other NSOs	$26,000	CONDITIONS: $6,000 is for providing assistance and resource to other safety offices in working with the Chinese community in their neighbourhoods. Documentation of assistance provided to other offices is necessary.
Davie Street NSO	- Community Survey - Citizen’s Foot Patrol - Combat Auto Theft - Community Survey	$15,000	CONDITIONS: Immediate implementation of community survey, explore joint effort with West End Safety Office. Final grant payment is contingent on submission of community survey findings.
Downtown Eastside NSO	- Volunteer Training - Group Intervention - Special Events	$20,000	CONDITIONS: Need to develop volunteer recruitment target number. Clear plan of action for recruitment & training. Clear objectives and action plan for group intervention and special events. Final payment is contingent on submission of the above objectives, action plans & budget information to the satisfaction of the Community Policing Coordinator. Comment: The office should strive for more residents involvement and participation.
Fraser NSO	- Block Watch - Anti-Auto Theft - Community Outreach - Crosswalk Patrol - Business Liaison - Operation Tag it - Block Parent - Bicycle Engraving Program - Lost Property Reporting - Citizen Reports	$25,000
Gastown NSO	- Community Ed/Outreach	*$2,000	CONDITIONS: Submission of their completed community survey and identified service needs and community outreach plan prior to release of the $2,000. Comment: Need to work on organization development.
Granville NSO	- Streetfront Crime Prevention - Theft from Auto - Graffiti Removal - Child/Family Reunion	$25,000	CONDITIONS: Last year of program funds for Child/Family Reunion program, this should be funded by MCF, needs to contact MCF and discuss program. Comment: Grant to be used for crime prevention programs and not to provide social services.
Hastings North NSO	- Community Survey	*$5,000	CONDITIONS: Payment of $5,000 is contingent on submission of community survey findings, demonstration of broad based local community involvement and support of the office, and identified program needs by the community. Comment: 1997 grant has not been used for programs. Immediate use of 1997 grant to implement a community survey.
Joyce Street NSO	- Court Watch - Block Watch - Crime Free Multi-housing - Pooch Patrol - ESL Classes & Ethnic Outreach - Robbery Prevention Kit - Safety Audit - Senior Engraving - Community Survey - Database Reference Guide - ABC Fraud & Scams	$25,000
Kitsilano NSO	- Bike Roadeo - Community Survey	$11,500	CONDITIONS: $5,000 to implement a community survey in the Kitsilano neighbourhood; $4,000 to be used to provide assistance and resource to other safety offices on the Bike Roadeo program. $2,500 to be used for crime prevention program identified from the community survey. Final payment is contingent on submission of community survey findings and identified future program direction and plan.
Little Mountain/ Riley Park NSO	- Block Watch - Block Parent - Earthquake Preparedness - Safety Fair - Traffic Enforcement - Speed Reader Board - Speaker Series - School Liaison - Anti-Graffiti - Storefront Outreach - Merchant Liaison - Seniors Program - Youth Program - Comm. Communications - Fundraising - Volunteer Training - VPD Trailer - Engraving - School Work Experience	$25,000
Mount Pleasant NSO	- Residential Safety - Community Outreach - Beautification - Public Education - Block Watch - Community Liaison - Community Survey	$22,500	CONDITIONS: Immediate implementation of community survey and feasibility study on possible joint office with Broadway Station. Final grant payment is contingent on submission of community survey and feasibility study findings.
Musqueam NSO	- Community Survey	$10,000	CONDITIONS: $5,000 to implement a community survey. Final payment is contingent on submission of survey findings and clear identification of programs with objectives and action plan.
Native Liaison Society	-crime prevention education	*$7,000	CONDITIONS: Release of grant funding is subject to submission of a detailed crime prevention education program plan with clear objectives, plan of action and budget info.
Strathcona NSO	- Newsletter - Crime free Multi-Housing - Business Watch & Outreach - Crime Prevention Seminar - Police Day - Block Watch -Volunteer Coordinator	$10,000	CONDITIONS: Final payment is contingent on submission of a strategic plan for the operation of the office, program progress report and demonstration of ability to serve Chinese residents in Strathcona. Comment: Need to establish better working relationship with Strathcona Community Centre and the Chinatown Community Police Centre.
Waterfront NSO	Business Links	$1,700	Comment: Do not fund start-up equipment cost.
North False Creek NSO (Yaletown)	- Police / Youth Soccer - Lockout Auto Crime - Bashline - Safety/Security Videos - Volunteer Bike Patrol - Monthly Newsletter - Community Survey	$15,000	CONDITIONS: Immediate implementation of local community survey. Final grant payment is contingent on submission of survey findings and identification of crime prevention programs for local neighbourhoods. Comment: Need to focus on meeting the needs of the local neighbourhood.
Van. Crime Prevention Society	-to provide central support and training to all safety offices	$10,300	Comment: Training programs for safety offices will be developed based on the identified needs by the offices and evaluation team, under the guidance of VPD, AG and safety offices.
TOTAL		$300,000

* Withhold initial grant payment for Gastown NSO, Hastings North NSO, and Native Liaison Society until grant conditions

have been met.

Britannia Community Police Office

Britannia Community Centre, 1661 Napier Street, Vancouver, BC V5L 4X4

Phone: 604-665-3944 Fax: 604-253-4361

Coordinator: Ms. Valerie SPICER

Broadway Station Community Crime Prevention Office

2777 Commercial Drive, Vancouver, BC V5N 4C5

Phone: 604-606-2702 Fax: 604-606-2703

Coordinator: Ms. Barbara WRIGHT

Chinatown Police Community Service Centre

18 East Pender Street, Vancouver, BC V6A 3V6

Phone: 604-688-5030 Fax: 604-688-5070

Coordinator: Mr. Patrick KWOK

Davie Street Neighbourhood Patrol Office

1 - 1122 Bute Street, Vancouver, BC V6E lZ4

Phone: 604-713-3637 or 606-713-3638

Fax: 604-713-3639 (may not be activated yet)

Coordinator: MR. Peter SYMONS

Downtown Eastside Neighbourhood Safety Office

12 East Hastings, Vancouver, BC V6A 1N1

Phone: 604-257-3742 or 604-687-1772 Fax: 604-687-1776

Coordinator: Ms. Deborah MEARNS

Fraser Street Community Crime Prevention Office

6707 Fraser Street, Vancouver, BC V5X 3T8

Phone: 604-665-3435 Fax: 604-665-3446

Coordinator: Ms. Michelle SEVIGNY

Gastown Neighbourhood Police Office

219 Abbott Street, Vancouver, BC V6B 2K7

Phone: 604-257-3894 Fax: 604-257-3895

Coordinator: Constable Russ FOSTER

Granville Downtown South Community Police Office

916 Granville Street, Vancouver, BC V6Z 1L3

Phone: 604-606-2684 or 604-606-2685 Fax: 604-606-2683

Coordinator: Mr. Ray PETERSEN

Hastings North Neighbourhood Safety Office

Hastings Community School, 200 South Penticton, Vancouver, BC V5K 3W7

Phone: 604-254-3642 Fax: 604-713-5509

Coordinator: Constable Russ MITCHELL

Joyce Street CPO

3602 Vanness Avenue, Vancouver, BC V5R 5T8

Phone: 604-665-3406 Fax: 604-430-4955

Coordinator: Ms. Christina TAULU

Kitsilano Community Crime Prevention Office

3632 West 8th Avenue, Vancouver, BC V6R IZ1

Phone: 604- 732-8500 Fax: 604-732-8541

Coordinator: Ms. Charlie KIRKLEY

Little Mountain/Riley Park Community Crime Prevention Office

4438 Main Street, Vancouver, BC V5V 3R3

Phone: 604-257-5829 Fax: 604-606-2710

Coordinator: Ms. Dawn KELLY

Mount Pleasant CPO

672 East Broadway, Vancouver, BC V5T 1X6

Phone: 604-257-8799 Fax: 604-275-8798

Coordinator: Ms. Deborah DOLLY-ENTWISTLE

Musqueam Neighbourhood Safety Office (in process of conducting community survey)

51st Hall, 6615 Salish Drive, Vancouver, BC V6N 4C4

Phone: 604-263-2855 Fax: 604-263-4899

Coordinator: Ms. Coreen MATHISON

Native Liaison Society Storefront Project

324 Main Street, Vancouver, BC V6A 2S7

Phone: 604-687-8411 Fax: 604-682-2967

Coordinator: Ms. Freda ENS

North False Creek (Concord Pacific Place) Community Police Centre/Yaletown

1223 Pacific Boulevard, Vancouver, BC V6R 2R6

Phone: 604-899-6250 Fax: 604-899-6251

Coordinator: Constable Drew REGGIE

Strathcona Community Centre, 601 Keefer Street, Vancouver, BC V6A 3V8

Phone: 604-257-3707 Fax: 604-257-3708

Coordinator: Constable Alex CLARK

Vancouver Crime Prevention Society

312 Main Street, Vancouver, BC V6A 2T2

Phone: 604-665-2207 Fax: 604-665-3952

Chairperson: Mr. Jack Cooper

Waterfront Police Community Service Centre

200 Burrard Street, Vancouver, BC V6C 3L6

Phone: 604-257-3705 Fax: 604-606-2668

Coordinator: Mr. Aldolfo WAINBERG

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(c) 1997 City of Vancouver