CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES

CITY SERVICES AND BUDGETS

OCTOBER 9, 1997

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, October 9, 1997 at 10:00 a.m. , in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT: Mayor Philip Owen

Councillor Don Bellamy

Councillor Jennifer Clarke

Councillor Alan Herbert

Councillor Lynne Kennedy

Councillor George Puil

Councillor Sam Sullivan

ABSENT: Councillor Nancy A. Chiavario (Civic Business)

Councillor Daniel Lee (Sick Leave)

Councillor Don Lee (Leave of Absence)

Councillor Gordon Price (Sick Leave)

CITY MANAGER'S

OFFICE: Ken Dobell, City Manager

CLERK TO THE

COUNCIL: Tarja Tuominen

COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

SECONDED by Cllr. Bellamy,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets

October 9, 1997

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl.1: 1997 Cultural Grants: Project and Organizational

Development Requests

Cl.2: Vancouver City 1997 Capital Grant Allocation

Appeal of Denial of Funding to WIDHH

1997 Cultural Grants: Project and Organizational

Development Requests

(Clause 1)

As approval of grants requires eight votes and only seven Councillors were present, the recommendation of the Committee, as contained in Clause 1 of this report, will be referred to Council's meeting on October 28, 1997 for consideration.

Vancouver City 1997 Capital Grant Allocation

Appeal of Denial of funding to WIDHH

(Clause 2)

MOVED by Cllr. Puil,

THAT the recommendation of the Committee, as contained in Clause 2 of this report, be approved.

- CARRIED UNANIMOUSLY

CITY MANAGER'S ADMINISTRATIVE REPORTS

1. Southeast Shore of False Creek: Phase 2 Development Contract File: 8207

MOVED by Cllr. Clarke,

THAT Council approve the terms of reference for the Phase 2 development contract of the Southeast Shore of False Creek ("SESFC"), awarded to Stanley Kwok Consultants Inc. ("Consultant"), on the following general terms and conditions:

a) Term: 3 years.

b)Scope of Services:

1.Jointly with City staff, to submit and obtain Council approval for an overall policy statement for the lands.

2.To submit rezoning applications for the SESFC which will include Official Development Plan and subsequently the area rezonings for the lands.

c)Consultant Fees: $150,000 per annum plus overhead at $42,000 per annum, all payable monthly.

d)Consultant's Project Manager: To be to the satisfaction of the City Manager and Manager of Real Estate Services, at a maximum fee of $90,000 per annum, payable monthly.

e)Disbursements and GST: To be to the City's account, estimated at a maximum of $100,000 and $213,220 respectively.

f)Reporting: Consultant to report to the Property Endowment Fund Board, with interim direction from the City Manager. The Consultant to report to Council on a quarterly basis regarding the status of the project.

g)Subconsultants' Budget and Selection: Maximum budget of $2.1 Million over the term, excluding disbursements, overhead and GST. The City Manager to approve all subconsultant contracts.

h)Cancellation: On 3 months notice by City Council.

i)Contract: To be to the satisfaction of the Director of Legal Services and City Manager.

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Bellamy,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

SECONDED BY Cllr. Bellamy,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

The Council adjourned at 10:10 a.m. to reconvene "In-Camera"

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REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL

ON CITY SERVICES AND BUDGETS

OCTOBER 9, 1997

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, October 9, 1997 at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT: Mayor Philip Owen

Councillor Don Bellamy

Councillor Jennifer Clarke

Councillor Alan Herbert

Councillor Lynne Kennedy

Councillor George Puil

Councillor Sam Sullivan

ABSENT: Councillor Nancy A. Chiavario (Civic Business) Councillor Daniel Lee (Sick Leave)

Councillor Don Lee (Leave of Absence)

Councillor Gordon Price (Sick Leave)

CITY MANAGER'S

OFFICE: Ken Dobell, City Manager

CLERK TO THE

COMMITTEE: Tarja Tuominen

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of September 25, 1997, were adopted as circulated.

RECOMMENDATION

1. 1997 Cultural Grants: Project and Organizational

Development Requests File: 2051

The Committee had before it an Administrative Report dated September 23, 1997 (on file) in which the Director, Office of Cultural Affairs, recommended approval of Project and Organizational Development grants to be funded from the 1997 Cultural Grants budget. In addition, the Director recommended $20,000 be designated in the Project Grants category for the Artists and Communities Pilot Program, with specific grant recommendations to be reported in January 1998.

The General Manager of Community Services recommended approval.

Alice Niwinski, Cultural Planner, was present to answer questions.

Elizabeth Ball, Vancouver Professional Theatre Alliance (VPTA), responded to questions on VPTA's Spring Break Theatre Festival . The Festival will be held on Granville Island, as it is a central location.

During discussion, it was noted it may be more difficult for cultural groups to obtain City funding next year with an anticipated continuation of senior government funding shortfalls to local governments.

The following motion by Cllr. Bellamy was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council approve the following grants from the Organizational Development component of the 1997 Cultural Grants budget, leaving an unallocated balance of $23,300:

(1) Vancouver New Music: $ 450

(2) Theatre MOM: $4,000

B.THAT Council approve the transfer of the unallocated balance of $34,960 in the 1997 Operating Grants category to the Project Grants category.

C.THAT Council approve the following Project Grants, leaving an unallocated balance of $25,960:

cont’d

Clause No. 1 (cont’d)

(1) Electric Company Theatre Society: $4,000

(2) VPTA (Spring Break Theatre Festival): $5,000

D. THAT Council designate $20,000 in the Project Grants category for the Artists and Communities Pilot Program, to be reported on with specific grant recommendations in January 1998.

- CARRIED UNANIMOUSLY

2. Vancouver City 1997 Capital Grant Allocation

Appeal of Denial of Funding to WIDHH File: 2005

The Committee had before it a letter, dated September 26, 1997 (on file) from the Western Institute for the Deaf and Hard of Hearing (WIDHH) requesting an opportunity to appeal City Council's decision of July 31, 1997 not to recommend a capital grant of $2,400 to WIDHH. Also before the Committee was the relevant extract of the Report of the Standing Committee of Council on City Services and Budgets meeting of July 31, 1997 regarding 1997 Capital Grant Allocations.

Jeff Brooks, Director of Community Services, Social Planning, advised the City does not have a policy on, or the practice of, considering appeals on capital grants.

During discussion, the Committee noted if it allowed the appeal by the WIDHH, it would be opening the door to appeals from other capital grant applicants. It was also noted the Committee had to distinguish between what is within the City's jurisdiction and what is with another's, such as the Health Board's.

The following motion by Cllr. Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

THAT the Western Institute for the Deaf and Hard of Hearing be advised Council will not reconsider its decision of not approving a capital grant of $2,400 to the Institute.

- CARRIED UNANIMOUSLY

The meeting adjourned at 9:55 a.m.

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(c) 1997 City of Vancouver