City Services & Budgets - September 25, 1997

CITY OF VANCOUVER
REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS
SEPTEMBER 25, 1997
A Regular Meeting of the Council of the City of Vancouver was held on Thursday, September 25, 1997 at approximately 9:45 a.m. in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.
PRESENT: Mayor Philip Owen
Councillor Don Bellamy
Councillor Nancy A. Chiavario
Councillor Alan Herbert
Councillor Daniel Lee
Councillor Don Lee
Councillor Daniel Lee
Councillor George Puil
Councillor Sam Sullivan
ABSENT: Councillor Lynne Kennedy (Leave of Absence)
Councillor Gordon Price (Leave of Absence)
CITY MANAGER'S
OFFICE: Ken Dobell, City Manager

CLERK TO THE
COUNCIL: Nancy Largent
COMMITTEE OF THE WHOLE
MOVED by Cllr. Herbert,
SECONDED by Cllr. Don Lee.
THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the Chair.
- CARRIED UNANIMOUSLY
REPORTS OF COMMITTEES
I. Standing Committee of Council on City Services and Budgets
September 25, 1997
The Mayor noted Councillors Bellamy and Daniel Lee had not yet arrived. In view of the voting requirement of eight votes to approve a grant, it was agreed to postpone this item until eight members were present.

"IN CAMERA" MEETING
The Mayor noted there were property matters to be considered "In Camera" later this day.
ADOPTION OF MINUTES
1. Minutes of Special Council Meeting
(Show Cause)
July 22, 1997
MOVED by Cllr. PUIL,
THAT the foregoing minutes be adopted.
- CARRIED UNANIMOUSLY
2. Minutes of Regular Council Meeting
(Planning and Environment)
July 24, 1997
MOVED by Cllr. Puil,
THAT the foregoing minutes be adopted after correction to show Councillors Don Lee and Sullivan on sick leave.
- CARRIED UNANIMOUSLY
3. Minutes of Regular Council Meeting
(City Services and Budgets)
July 24, 1997
MOVED by Cllr. Puil,
THAT the foregoing minutes be adopted after correction to show Councillors Don Lee and Sullivan on sick leave.
- CARRIED UNANIMOUSLY
4. Minutes of Regular Council Meeting
September 9, 1997
MOVED by Cllr. Clarke,
THAT the foregoing minutes be adopted.
- CARRIED UNANIMOUSLY
5. Minutes of Regular Council Meeting
(City Services and Budgets)
July 24, 1997
MOVED by Cllr. Puil,
THAT the foregoing minutes be adopted.
- CARRIED UNANIMOUSLY
6. Minutes of Special Council Meeting
(Public Hearing)
July 28, 1997
MOVED by Cllr. Bellamy,
THAT the foregoing minutes be adopted.
- CARRIED UNANIMOUSLY
* * * * *
Cllrs. Bellamy and Daniel Lee arrived at this point in the proceedings.
* * * * *
ADOPTION OF MINUTES (CONT’D)
7. Minutes of Special Council Meeting
(Public Hearing)
July 29, 1997
MOVED by Cllr. Don Lee,
THAT the foregoing minutes be adopted.
- CARRIED UNANIMOUSLY
8. Minutes of Regular Council Meeting
(City Services and Budgets)
July 31, 1997
MOVED by Cllr. Puil,
THAT the foregoing minutes be adopted.
- CARRIED UNANIMOUSLY
9. Minutes of Regular Council Meeting
(Planning and Environment)
July 31, 1997
MOVED by Cllr. Bellamy,
THAT the foregoing minutes be adopted.
- CARRIED UNANIMOUSLY
CITY MANAGER’S ADMINISTRATIVE REPORTS
1. 1997 Debenture Issue File: 1501
September 15, 1997
MOVED by Cllr. Puil,
A.THAT the City proceed to market a City of Vancouver debenture issue of up to $80 million.
cont’d
CITY MANAGER’S ADMINISTRATIVE REPORTS
Clause No. 1 (cont’d)
B.THAT the Director of Finance be empowered to act and instruct the City's Fiscal Agent to proceed with the issue, after consultation with the Mayor, the City Manager, and the Chair of the City Services and Budgets Committee, or a majority of them, and to set the rate, price, and other terms on which the debentures will be marketed. It should be noted that Council will be required to pass the appropriate borrowing by-law prepared by the Director of Legal Services as part of the standard documentation package for a debenture issue.
C.THAT, if the debenture issue is sold in Europe, the appropriate officials, as determined by the City Manager, be authorized to travel to London, England to prepare and sign the necessary legal agreements.
- CARRIED UNANIMOUSLY
2. 1228 Hamilton Street - Proposed Closure of a Portion File: 5753
of Hamilton Street, Southwesterly from Davie Street
July 10, 1997
MOVED by Cllr. Bellamy,
A.THAT all that volumetric portion of Hamilton Street included in the heavy outlines and illustrated isometrically on a plan of survey, completed on the 9th day of July, 1996, and certified correct by W.P. Wong, B.C.L.S., and marginally numbered V96-11799.EAS, a reduced copy of which is attached hereto as Appendix A, be closed, stopped-up and that an easement be granted to the owner of abutting Lot O, Block 76, District Lot 541, Plan LMP 3469, to contain the portions of the existing building which encroach onto Hamilton Street. The easement to be for the life of the encroaching portion of the existing building on said Lot O, and to be to the satisfaction of the Director of Legal Services.

B.THAT the fees for document preparation, registration and use of the easement referred to in Recommendation A, are to be in accordance with those charged for in an agreement prepared pursuant to the Encroachment By-law.
- CARRIED UNANIMOUSLY
CITY MANAGER’S ADMINISTRATIVE REPORTS (CONT’D)
Clause No. 2 (cont’d)
The Formal Resolution to close this portion of Hamilton Street was approved later this day.
3. Strata Title Conversion - 1228 Hamilton Street File: 5311
September 17, 1997
MOVED by Cllr. Clarke,
THAT the application to convert the previously-occupied building at 1228 Hamilton Street (Lot 18 Amended, Block 76, D.L. 541, Plan 3469) to strata title ownership be approved in principle, but that pursuant to Section 9(1) of the Condominium Act, the Certificate of Approval (Form 10) shall not be issued unless the following condition has been met within one year of the date of this approval:
Completion of the work currently underway, in accordance with the approved plans and permits, and issuance of an Occupancy Permit, to the satisfaction of the City Building Inspector and at no cost to the City, in order that this building substantially complies with all relevant by-laws.
- CARRIED UNANIMOUSLY
4. Development Permit Board Appointment - File: 3104
Interim Alternate
September 19, 1997
MOVED by Cllr. Clarke,
THAT Council approve the appointment of Ken Dobell, City Manager, as an interim alternate to Judy Rogers, Director of Social Planning representative, at the Development Permit Board meeting on October 6, 1997.
- CARRIED UNANIMOUSLY
CITY MANAGER’S ADMINISTRATIVE REPORTS (CONT’D)
5. Project Coordinator, E-Comm, on behalf of the File: 3603
Chief Constable, General Manager of Fire and
Rescue Services, and City Engineer
September 23, 1997
In an Administrative Report dated September 23, 1997, the Project Coordinator, E-Comm, on behalf of the Chief Constable, General Manager of Fire and Rescue Services, and City Engineer, described the status of the E-Comm (emergency communications) project, outlined its benefits, and set out the procedure for participation in E-Comm. Costs for Fire and Police participation were also set out.
Ken Dobell, City Manager, responded to questions concerning budget, capital cost amortization, use of uniformed staff, the "911" system, participation by neighbouring municipalities, and building ownership and design. Mr. Dobell noted E-Comm reflects a shift in municipal priorities about communications, to recognize its significance and view communications technology as part of the civic infrastructure.
Council noted the City Manager's recommendation to appoint a member of the E-Comm Board, and agreed it would be appropriate to appoint the City Manager himself to this position.
MOVED by Cllr. Clarke,
A.THAT Council authorize participation in E-Comm for Police and Fire Services as Class A shareholders receiving corporation services, and for other municipal services as Class B shareholders in order to receive services from the corporation in future; on full implementation in 2000, the annual cost of corporation services for the Police and Fire Services is estimated to be $5.5 million, reflecting debt service, operation, and maintenance costs and the transfer of 911 payments currently received from the GVRD to E-Comm.
B.THAT Council approve the necessary by-law and authorize the Mayor and City Clerk to execute the Member Agreement generally in the form attached to the by-law (The required by-law will be submitted later in this Council session).
cont’d
CITY MANAGER’S ADMINISTRATIVE REPORTS (CONT’D)
Clause No. 5 (cont’d)
C.THAT Council name City Manager Ken Dobell as a Director to sit on the E-Comm Board.
D.THAT Council request the Director of Finance to report back on the disposition of capital funds which were allocated for the planning and design of the radio system and the dispatch portion of the building which will be released in 1998 on transfer of the funding responsibility to E-Comm.
E.THAT subject to approval by the E-Comm Board, Council authorize City staff to continue to work on the development of the building and radio system as part of the E-Comm implementation program.
- CARRIED UNANIMOUSLY
* underlining denotes amendment
COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
September 25, 1997
Council considered the recommendations of the Committee, as contained in the following clause of the attached report:
CL.1: 1997 Grant Request
Vancouver Art Gallery Association
1997 Grant Request
Vancouver Art Gallery Association
(Clause 1)
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clause 1 of this report, be approved.
- CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Cllr. Bellamy,
THAT the Committee of the Whole rise and report.
- CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Bellamy,
THAT the report of the Committee of the Whole be adopted.
- CARRIED UNANIMOUSLY
BY-LAWS
1.A By-law to provide for the imposition of interest on
delinquent real property taxes for the year 1998
MOVED by Cllr. Bellamy,
SECONDED by Cllr. Don Lee,
THAT the By-law be introduced and read a first time.
- CARRIED UNANIMOUSLY
The By-law was introduced and read a first time and the Presiding Officer declared the By-law open for discussion and amendment.
There being no amendments, it was
MOVED by Cllr. Bellamy,
SECONDED by Cllr. Don Lee,
THAT the By-law be given second and third reading and the Mayor and City Clerk be authorized to sign and seal the By-law.
- CARRIED UNANIMOUSLY

BY-LAWS (CONT’D)
2. A By-law to amend By-law No. 4450, being the License by-law,
By-law No. 4848, being the Water Works By-law, By-law No. 5320,
being the Sewer use Regulation By-law. By-law No. 5563, being
the Electrical By-law, and By-law No. 6135, being the Board of
Variance By-law
MOVED by Cllr. Chiavario,
SECONDED by Cllr. Don Lee,
THAT the By-law be introduced and read a first time.
- CARRIED UNANIMOUSLY
The By-law was introduces and read a first time and the Presiding Officer declared the By-law open for discussion and amendment.
There being no amendments, it was
MOVED by Cllr. Chiavario,
SECONDED by Cllr. Don Lee,
THAT the By-law be given second and third reading and the Mayor and City Clerk be authorized to sign and seal the By-law.
- CARRIED UNANIMOUSLY
BY-LAWS (CONT’D)
3. A By-law to authorize membership in E-COMM Emergency
Communications for Southwest British Columbia Incorporated
MOVED by Cllr. Herbert,
SECONDED by Cllr. Don Lee,
THAT the By-law be introduced and read a first time.
- CARRIED UNANIMOUSLY
The By-law was introduced and read a first time and the Presiding Officer declared the By-law open for discussion and amendment.
There being no amendments, it was
MOVED by Cllr. Herbert,
SECONDED by Cllr. Don Lee,
THAT the By-law be given second and third reading and the Mayor and City Clerk be authorized to sign and seal the By-law.
- CARRIED UNANIMOUSLY

MOTIONS
A. Closing portion of Hamilton Street,
Southwesterly of Davie Street.
MOVED by Cllr. Herbert,
SECONDED by Cllr. Clarke,
THAT WHEREAS:
1.The City of Vancouver is the owner of all the streets and lanes lying within the limits of the City of Vancouver;
2.Portions of the building constructed on Lot O, Block 76, District Lot 541, Plan LMP ____ encroach onto Hamilton Street;

3.A title exists for the portion of Hamilton Street upon which the building encroaches;
4.As required by Section 7 of the Condominium Act, it is necessary to register an easement to contain the said encroachment on the title to Hamilton Street, more particularly described as, That Part of Lot K shown coloured yellow on Plan 4959, Block 76, District Lot 541, Plan 3469;
5.To enable Council to grant the required easement to contain the encroachment, it is necessary for Council to close and stop-up the volumetric portion of road encroached upon.
THEREFORE BE IT RESOLVED THAT all that volumetric portion of Hamilton Street, included within the heavy outlines and illustrated isometrically on a plan of a survey completed on the 9th day of July, 1996, and certified correct by W.P. Wong, B.C.L.S., and marginally numbered V96-11799.EAS, a copy of which is attached hereto, be closed, stopped-up, and that an easement be granted to the abutting owner of Lot O, Block 76, District Lot 541, Plan LMP , to contain the portion of the existing building which encroaches onto Hamilton Street.
- CARRIED UNANIMOUSLY
MOTIONS (CONT’D)
B. Closing portion of east side of Arbutus Street,
south of 11th Avenue.
MOVED by Cllr. Don Lee,
SECONDED by Cllr. Bellamy,
THAT WHEREAS:
1.The City of Vancouver is the owner of all the streets and lanes lying within the limits of the City of Vancouver;
2.The West 17 feet of Lot 1 except part in Reference Plan 2370, Block 385, District Lot 526, Plan 1949, have been established for road purposes under Document Filed 35495;

3.Only a portion of the said West 17 feet of Lot 1 is required for road purposes;
4.The owner of Lot B (see 463920L), Block 385, District Lot 526, Plan 1949, has made application to purchase the portion of the said West 17 feet of Lot 1, no longer required for road purposes;
5.The City requires that a portion of said Lot B be dedicated as road.
THEREFORE BE IT RESOLVED THAT the said West 17 feet of Lot 1, except part in Reference Plan 2370, Block 385, District Lot 526, Plan 1949, now road, be closed, stopped-up and conveyed to the abutting owner, and
BE IT FURTHER RESOLVED THAT the said West 17 feet of Lot 1 be subdivided with Lot B (see 463920L), Block 385, District Lot 526, Plan 1949, dedicating the portion of the said West 17 feet of Lot 1 still required for road purposes, and the portion of said Lot B required for road purposes, to the satisfaction of the Approving Officer.
- CARRIED UNANIMOUSLY
ENQUIRIES AND OTHER MATTERS
1. Forthcoming Report from Seniors Committee
Councillor Chiavario advised that Council will shortly be receiving a report from the Special Council Committee on Seniors regarding information received from the Vancouver-Richmond Health Board.
2. Fees for Police Services
Councillor Bellamy enquired whether new fees for services have recently been instituted by the Vancouver Police.
Mayor Owen advised that at its last meeting, the Vancouver Police Board approved user fees for a number of administrative services. For example, the Police will charge a fee to prepare a crime scene reconstruction, which requires considerable staff time. This is similar to the City's policy of charging cost-recovery fees for various administrative services, such as the processing of development applications.
The Council adjourned at 10:15 a.m.
* * * * *
STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS
SEPTEMBER 25, 1997
A Regular Meeting of the Standing Committee on City Services and Budgets was held on Thursday, September 25, 1997 at 9:30 a.m. in Committee Room No. 1, Third Floor, City Hall.
PRESENT: Mayor Philip Owen
Councillor Nancy A. Chiavario
Councillor Alan Herbert
Councillor Daniel Lee
Councillor Don Lee
Councillor George Puil
Councillor Sam Sullivan
ABSENT: Councillor Don Bellamy (Civic Business)
Councillor Lynne Kennedy (Leave of Absence)
Councillor Daniel Lee
Councillor Gordon Price (Leave of Absence)

CITY MANAGER'S
OFFICE: Ken Dobell, City Manager

CLERK TO THE
COUNCIL: Nancy Largent
ADOPTION OF MINUTES
The minutes of the meetings of July 24, 1997, July 31, 1997, and September 9, 1997, were adopted as circulated.
1. 1997 Grant Request File: 2052
Vancouver Art Gallery Association
The Committee had before it an Administrative Report dated September 15, 1997 (on file), in which the Director of Finance presented the 1997 operating grant for the Vancouver Art Gallery for Council's consideration. The City Manager and the Director of Finance recommended approval of a base operating grant of $1,813,300, and submitted two additional grant requests for consideration:
·400·a request for $90,000 to fund the second year of a closed circuit television security system replacement;·400
·400·a request for $6,761 to fund repairs to the ceiling and lighting system above the main escalator.·400
Hugh Creighton, Director of Finance, reviewed the grant requests before the Committee, and responded to questions concerning the security camera project.
It was noted that Alf Bogusky, Director, Vancouver Art Gallery, was present to support the grant requests and respond to any queries.
The following motion by Councillor Chiavario was put and carried. Therefore, the Committee,
RECOMMENDED
A.That a 1997 operating grant of $1,813,300 be approved for the Vancouver Gallery Association; source of funds to be the ‘Other Grants - Major Facilities’ allocation in the 1997 grants budget.
B.THAT a grant of $90,000 be approved to the Vancouver Art Gallery Association to fund the second year of a closed circuit television security system replacement program; source of funds to be Contingency Reserve.
C.THAT a grant of $6,761 be approved to the Vancouver Art Gallery Association to fund repairs to the ceiling and lighting system above the main escalator; source of funds to be Contingency Reserve.
- CARRIED UNANIMOUSLY
The Committee adjourned at approximately 9:45 a.m.
* * * * *

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