A10
                                   ADMINISTRATIVE REPORT

                                                Date:  May 15, 1996


   TO:       Vancouver City Council

   FROM:     City Clerk, in consultation with the Deputy City Manager
    
   SUBJECT:  Grant Request - Municipal Officers' Association

   RECOMMENDATION

        THAT Council approve a grant of $2,000 to the Municipal Officers'
        Association towards hosting the 1996 MOA Conference to be held in
        Vancouver, June 4-6, 1996; source of funds to be Contingency
        Reserve.

   CITY MANGER'S COMMENTS

        The City Manager RECOMMENDS approval of the foregoing.

   COUNCIL POLICY

   On December 16, 1993, Council approved the following policy:

   A.   THAT Council adopt the following policy guidelines governing
        financial support to local conferences in the form of a City grant:

        .    that the topic of the conference must be particularly relevant
             to the business of the City as a corporation;
        .    that senior staff, serving in their professional capacity, are
             directly involved in the hosting and organizing of the
             conference;
        .    that the financial support be limited to a maximum
             contribution of $4.50 per paid delegate, and a maximum
             contribution of $5,000;
        .    that the conference organizers demonstrate that the conference
             budget includes a significant level of financial support from
             other government or private sector organizations;
        .    and that appropriate recognition of the City's financial and
             other support be provided in the conference program.

   B.   THAT the maximums for paid delegate support ($4.50) and total
        support ($5,000) be adjusted annually, commencing in 1994, by the
        inflation factor which is used to adjust ceilings on the City's
        Other Grants Budgets.

   Grant approvals require eight (8) affirmative votes.

   PURPOSE

   The purpose of this report is to request a grant of $2,000 to assist the
   Municipal Officers' Association with the hosting of the 1996 MOA
   Conference in Vancouver, June 4-6, 1996.

   BACKGROUND

   The Municipal Officers' Association is made up of senior officials in
   local government within British Columbia.  These include City Managers,
   Administrators, Clerks and Treasurers from Cities, Towns and Villages,
   as well as seniors managers of Regional Districts. 

   The Association has approximately 520 regular and affiliate members
   across the Province, representing 180 municipalities and regional
   districts.

   DISCUSSION

   The Association holds its conference at different locations from year to
   year, and in 1996 the conference will be held in Vancouver.

   The conference is expecting to attract 450 - 500 delegates.

   A number of senior staff in the City of Vancouver are members of the
   MOA, and this year, two City employees are actively assisting with
   organizing the many arrangements for the conference.

   The costs associated with the conference are paid for through
   registration fees, as well as through sponsorships from companies which
   provide services to local government. These sponsorships enable the
   Association to provide a top quality conference for its members.

   The provision of a grant to the MOA to assist with this year's
   conference will help to offset the costs of hosting the conference, and
   is consistent with established City policy. The amount requested is
   based on 450 delegates at $4.50 per delegate.

   The theme for the conference is "The Municipal Officer in the Global
   Village", and is intended to highlight the need for global thinking and
   breaking the traditional mode of operations.  The program includes as
   its keynote speaker Diane Francis, Editor of the Financial Post. 
   Delegates will also receive a presentation from David Baxter, a leading
   strategic planner in Vancouver, examining the causes, extent and
   consequences for communities of changing demographics.

   Recognition of the City's financial support will be provided in the
   conference registration kits, and through appropriate signage at the
   conference.

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