CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES

April 18, 2000

A Regular Meeting of the Council of the City of Vancouver was held on Tuesday, April 18, 2000, at 2:00 p.m., in the Council Chamber, Third Floor, City Hall.

PRESENT: Mayor Philip Owen

Councillor Fred Bass
*Councillor Jennifer Clarke
*Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Tim Louis
Councillor Sandy McCormick
Councillor Gordon Price
Councillor George Puil
*Councillor Sam Sullivan

CITY MANAGER'S
OFFICE: Judy Rogers, City Manager

CITY CLERK'S
OFFICE: Jan Gibson, Acting City Clerk

Gail Johnson, Meeting Coordinator

* Denotes presence for a portion of the meeting.

PRAYER

The proceedings in the Council Chamber were opened with a prayer read by the City Clerk.

"IN CAMERA" MEETING

MOVED by Cllr. Louis,
SECONDED by Cllr. Clarke,

THAT Council will go into a meeting later this day which is closed to the public, pursuant to Section 165.2 of the Vancouver Charter, to discuss matters related to paragraphs:

(a) personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the city or another position appointed by the city;

(b) personal information about an identifiable individual who is being considered for an award or honour, or who has offered to provide a gift to the city on condition of anonymity;

(c) labour relations or employee negotiations;

(e) the acquisition, disposition or expropriation of land or improvements, if the Council considers that disclosure might reasonably be expected to harm the interests of the city;

(i) the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose.

- CARRIED UNANIMOUSLY

ADOPTION OF MINUTES

1. Regular Council

(Transportation & Traffic)
March 28, 2000

MOVED by Cllr. Clarke,
SECONDED by Cllr. Kennedy,

THAT the foregoing Minutes be approved.

- CARRIED UNANIMOUSLY

(Councillor Sullivan absent for the vote)

2. Regular Council

(City Services & Budgets)
March 30, 2000

MOVED by Cllr. Puil,
SECONDED by Cllr. Bass,

THAT the foregoing Minutes be approved.

- CARRIED UNANIMOUSLY

(Councillor Sullivan absent for the vote)

3. Regular Council

(Planning & Environment)
March 30, 2000

MOVED by Cllr. Kennedy,
SECONDED by Cllr. Sullivan,

THAT the foregoing Minutes be approved.

- CARRIED UNANIMOUSLY

4. Business License Hearing

(The Gourmet Shop)
April 4, 2000

MOVED by Cllr. Don Lee,
SECONDED by Cllr. Daniel Lee,

THAT the foregoing Minutes be approved.

- CARRIED UNANIMOUSLY

5. Regular Council

April 4, 2000

MOVED by Cllr. Price,
SECONDED by Cllr. McCormick,

THAT the foregoing Minutes be approved with an amendment to page 5, under Unfinished Business, item 1. "Phase 2 Rapid Transit - Commercial Drive West; Public Process", motion #1, fourth line, to delete "subject to: a financial agreement with the province being sustained" and substitute "subject to: the financial agreement with the province being sustained".

- CARRIED UNANIMOUSLY

6. Special Council

(Public Hearing)
April 6, 2000

MOVED by Cllr. Louis,
SECONDED by Cllr. Don Lee,

THAT the foregoing Minutes be approved.

- CARRIED UNANIMOUSLY

COMMITTEE OF THE WHOLE

MOVED by Cllr. Sullivan,
SECONDED by Cllr. Louis,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the Chair.

- CARRIED UNANIMOUSLY

REPORT REFERENCE

1. Keep Vancouver Spectacular 2000 File: 3501

Susan Clift provided an update on the Keep Vancouver Spectacular campaign, which is a volunteer driven community clean-up program initiated in 1996 by Tourism Vancouver, the Oceans Blue Foundation and the City of Vancouver. Ms. Clift explained the City's role in this campaign which includes waiving the fee at the Vancouver Landfill during the month of May, producing a play for elementary school children called "Clean-up-Your-Act", seeking corporate sponsorship, and arranging several cleanup events. A preview of the public service announcement was also provided to Council.

Following the presentation the Mayor read a proclamation declaring May 2000 as "Keep Vancouver Spectacular Month".

During discussion, Council members expressed extreme concern over the proliferation of graffiti, which is increasing in the City. It was noted that other municipalities have put measures in place to deal with this problem, and there was a consensus that staff should seek ways to coordinate efforts, and report back to Council providing options for action.

MOVED by Cllr. Don Lee,

THAT the Report Reference on "Keep Vancouver Spectacular 2000" be received for information.

- CARRIED UNANIMOUSLY

CITY MANAGER'S ADMINISTRATIVE REPORTS

1. Proposed Strata Title Conversion - 5338 Larch Street

April 3, 2000 File: 5311/RTS: 1395

MOVED by Cllr. Louis,

THAT the application to convert the previously-occupied building at 5338 Larch Street (Lot A, Block 17, D.L. 526, Plan LMP35226) to strata title ownership be approved in principle, but that pursuant to Section 9(1) of the Condominium Act, the Certificate of Approval (Form 10) shall not be issued unless the following condition has been met within one year of the date of this approval:

Completion of all work in accordance with approved plans and permits and issuance of an Occupancy Permit, all at no cost to the City and to the satisfaction of the City Building Inspector, in order that this previously-occupied building substantially complies with all relevant City by-laws.

- CARRIED UNANIMOUSLY

2. Strata Title Conversion - 656 and 660 Union Street

April 3, 2000 File: 5311/RTS: 1348

MOVED by Cllr. Don Lee,

THAT the application to convert the previously-occupied buildings at 656 and 660 Union Street (Lot C, Block 101, D.L. 196, Plan LMP45455) to strata title ownership be approved in principle, but that pursuant to Section 9(1) of the Condominium Act, the Certificate of Approval (Form 10) shall not be issued unless the following condition has been met within one year of the date of this approval:

Completion of all work in accordance with the approved plans and permits, and issuance of an Occupancy Permit for each building, all at no cost to the City and to the satisfaction of the City Building Inspector, in order that both of the previously-occupied buildings on this site substantially comply with all relevant by-laws.

- CARRIED UNANIMOUSLY

3. 656-658 Union Street - Proposed Closure of

a Portion of Union Street
March 27, 2000 File: 5753/RTS: 1374

MOVED by Cllr. Louis,

A. THAT Council authorize the Director of Legal Services to sign on behalf of the City, a Reference Plan attested to by Brian W. Collins, B.C.L.S., on February 17, 2000, marginally numbered 98-666E/1, defining the horizontal limits of the encroachments onto Union Street (a reduced copy of which is attached as Appendix "A" to the Administrative Report dated March 27, 2000), by the building at 656-658 Union Street and apply to raise title to the portion of Union Street, defined on the said Reference Plan, in the name of the City of Vancouver.

B. THAT all those volumetric portions of Union Street included within the heavy outline and illustrated isometrically on a plan of survey, certified correct on the 17th day of February, 2000 by Brian W. Collins, B.C.L.S., and marginally numbered 98-666E, a reduced copy of which is attached as Appendix "B" to the Administrative Report dated March 27, 2000, be closed, stopped-up and that an easement be granted to the owner of abutting Lot C, Block 101, District Lot 196, Plan LMP 45455, to contain the portions of the existing building which encroach onto Union Street. The easement to be for the life of the encroaching portion of the existing building Lot C, and to be to the satisfaction of the Director of Legal Services.

C. THAT the fees for document preparation, registration and use of the easement referred to in Recommendation "B", are to be in accordance with those charged for in an agreement prepared pursuant to the Encroachment By-law.

- CARRIED UNANIMOUSLY

4. Local Improvements by Initiative - June 20, 2000

First and Second Step Report
March 28, 2000 File: 5804-7/RTS: 1381

MOVED by Cllr. Louis,
A. THAT the projects listed in Appendix I to the Administrative Report dated March 28, 2000, be advanced as Local Improvements on the Initiative and brought before a Court of Revision on June 20, 2000.

B. THAT the reports of the City Engineer and Director of Finance be adopted together with details of the Second Step Report as summarized in Appendix II to the Administrative Report dated March 28, 2000, and Council declare it is desirable that the projects set out in Appendix I of this report be undertaken and deems that each will specially benefit the real property abutting it. (Requires two-thirds approval of those present).

C. THAT sidewalk projects Numbered 13,14,16,17,19-22 inclusive, as described in Appendix I to the Administrative Report dated March 28, 2000, be designated as "pedestrian collector routes" so that the abutting residential property owners' rates are reduced by the required 25%.

- CARRIED UNANIMOUSLY

5. Form of Development: 3417 Euclid Avenue - Vancouver School Board

April 3, 2000 File: 2605/RTS: 1396

MOVED by Cllr. McCormick,

THAT the form of development for this portion (Phase 1, Sub-area 2) of the CD-1 zoned site known as 3417 Euclid Avenue be approved generally as illustrated in the Development Application Number DE404550, prepared by Downs/Archambault & Partners and stamped "Received, City Planning Department October 14, 1999", provided that the Director of Planning may impose conditions and approve design changes which would not adversely affect either the development character of this site or adjacent properties.

- CARRIED UNANIMOUSLY

6. 1999/2000 Theatre Rental Grants - Spring Update

April 4, 2000 File: 2055/RTS: 1340

MOVED by Cllr. Puil,

THAT Council confirm its previous approval of rental grants to 10 organizations for uses of the Civic Theatres in Spring 2000 in the amount of $880,150, including an adjustment in the Vancouver Symphony Orchestra's grant, as listed in Table 1; source of funds to be the 2000 Theatre Rental Grants budget.

- CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY

7. Business License Hearing Panels for May 2000

April 4, 2000 File: 2711-1/RTS: 1368

The Mayor noted he had been advised that the Administrative Report contained an error and the panel of Council members to attend the business license hearing related to the Carmel Club should include Councillor Daniel Lee, not Councillor Don Lee.

MOVED by Cllr. Don Lee,

THAT Council delegate the holding of three business license hearings, presently scheduled for May, 2000, to a panel of three Council Members, pursuant to Section 277.1 of the Vancouver Charter, as follows:

i. The business license suspension appeal hearing pursuant to Section 277 of the Vancouver Charter, regarding the year 2000 business license issued to Carmel Club Ltd., doing business as The Carmel Club, 6045 Fraser Street, Vancouver, British Columbia, and the power to make a Council decision in relation to that application, be delegated to:

Councillor Daniel Lee (Chair)
Councillor Sandy McCormick
Councillor Sam Sullivan

Should any of the above Members of Council be unable to attend the hearing, the hearing and the power to make a Council decision in relation to the application be delegated to the remaining two Councillors and Councillor George Puil.

ii. The business license hearing pursuant to Section 275 of the Vancouver Charter, regarding an application for a business license by Stadium Equities Ltd., doing business as West Hotel Pub, 488 Carrall Street, Vancouver, British Columbia, and the power to make a Council decision in relation to that application, be delegated to:

Councillor Fred Bass (Chair)

Councillor Daniel Lee
Councillor Sandy McCormick

Should any of the above Members of Council be unable to attend the hearing, the hearing and the power to make a Council decision in relation to the application be delegated to the remaining two Councillors and Councillor Don Lee.

iii. The business license hearing pursuant to Section 275 of the Vancouver Charter, regarding an application for a business license by Leon Lam, doing business as Alice Fong, at the Nortel Lodging House, 1190 East Hastings Street, Vancouver, British Columbia, and the power to make a Council decision in relation to that application, be delegated to:

Councillor George Puil (Chair)
Councillor Fred Bass
Councillor Gordon Price

Should any of the above Members of Council be unable to attend the hearing, the hearing and the power to make a Council decision in relation to the application be delegated to the remaining two Councillors and Councillor Sandy McCormick. -

- CARRIED UNANIMOUSLY

8. Award of Tender No. PS00002: Supply and

Delivery of Flexible Couplings for Sewer Pipe
April 3, 2000 File: 1805/RTS: 1397

MOVED by Cllr. Puil,

THAT Council accept the low bid from International Plastic Ltd. for the supply of flexible couplings as, if, and when required for up to a 3 year period from the date of the purchase order, at a potential estimated cost of $314,504 plus the 7% Goods and Services Tax (less any municipal rebate received) and the Provincial Sales Tax, subject to a contract satisfactory to the Director of Legal Services.

- CARRIED UNANIMOUSLY

9. Award of Consultant Services - Gastown Heritage Management Plan

April 10, 2000 File: 1805/RTS: 1298

MOVED by Cllr. Kennedy,

THAT Council approves the appointment of the consultant team headed by The Spaxman Consulting Group, at a cost of $69,994 (including GST and disbursements) to undertake the Gastown Heritage Management Plan, subject to a contract satisfactory to the Director of Legal Services.

- CARRIED UNANIMOUSLY

10. Authority to Travel to Edmonton for Conference "From Answers to

Action 2000: Healing Sexual Exploitation and Prostitution
April 10, 2000 File: 1254/RTS: 1427

At this point, Councillor Kennedy left the meeting and did not participate in the discussion or voting of this item.

MOVED by Cllr. Clarke,

THAT Council authorize Councillor Lynne Kennedy, as a liaison member of the Urban Safety Commission, to travel to Edmonton to attend an international conference on sexual exploitation and prostitution from May 4-6, 2000.

- CARRIED UNANIMOUSLY

(Councillor Kennedy absent for the vote)

11. Amendment to the Noise Control By-law and the penalty

provisions of other regularly enforced By-laws Files: 113&3755/RTS: 1435

Councillor Kennedy returned to the meeting at this point in the proceedings.

MOVED by Cllr. Don Lee,

A. THAT the provision in the Noise Control By-law dealing with dogs and other animals be amended as discussed in the Administrative Report dated April 12, 2000.

B. THAT the penalty provisions in the by-laws referred to in Appendix A to the Administrative Report dated April 12, 2000, be amended to remove the possible penalty of imprisonment.

C. THAT the Director of Legal Services be requested to bring forward the amending by-laws for enactment.

- CARRIED UNANIMOUSLY

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The Council recessed at 3:05 p.m., and following an "In Camera" meeting
in the Mayor's Office, reconvened at 4:10 p.m., with all members present.
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ITEM ARISING FROM A PORTION OF THE IN CAMERA MEETING
OF APRIL 18, 2000:

Upon returning from the In Camera meeting, the Mayor announced that the following motions had been approved by Council:

· Exempt Staff Compensation
A. THAT effective January 1, 2000 City Council approve implementation of the outstanding Exempt Staff Job Evaluation Review including broad banding of all exempt staff positions.

B. THAT effective March 10, 2000 City Council approve implementation of the new Exempt Staff Pay Plan as part of a market adjustment to exempt staff rates of pay.

C. THAT City Council approve an increase in exempt staff compensation levels of 2.0% effective January 1, 2001 and a further 2.0% to be effective January 1, 2002.

D. THAT City Council approve implementation of a Scheduled Additional Time Off System for exempt staff effective July 1, 2000 or sooner if possible in order to meet Council's previous instruction of "providing optimal customer service while allowing for other flexible work arrangements".

E. THAT effective July 1, 2000 City Council approve an increase in vacation for exempt middle managers and professionals by one (1) week in recognition of the requirement to work overtime without additional compensation and that administrative support staff receive overtime compensation in accordance with the provisions for unionized staff.

F. THAT effective July 1, 2000 Council authorize an amendment to the existing two (2) week maximum accumulation of flex time for Senior Managers such that one (1) week is treated as vacation and the other is accumulated in recognition of attendance at Council/Board or other required public meetings and that Council authorize payout of the second week if the time cannot be taken prior to the end of a calendar year.

G. THAT City Council approve an amendment to the flexible benefits plan to restore the "own occupational period" to two years plus 26 weeks for those that elected to stay on the accumulated sick leave plan.

H. THAT City Council agree to fund the above changes in civic compensation policy for those exempt staff employed by the Parks Board, Library Board and Police Board.

-----

CITY MANAGER'S POLICY REPORTS

1. Amendments to the Vancouver Fire By-law

Regarding Fireworks and Explosives
March 28, 2000 File: 113/RTS: 1373

Avy Woo, Fire Protection Engineer, briefly reviewed the Policy Report dated March 28, 2000, advising that the proposed amendments to the Fire By-law are, in the opinion of the General Manager of Fire and Rescue Services, the minimum standards for the handling and use of fireworks and explosives. Ms. Woo also advised that Appendix A contained an error and required amending.

MOVED by Cllr. Louis,

A. THAT Council approve in principle the proposed amendments to the Fire By-law as summarized in the Appendix to the Policy Report dated March 28, 2000 with a further amendment to page 3 of Appendix A under clause 5.8.2.4., to delete reference to item 3.

B. THAT Council authorize the Director of Legal Services to bring forward the by-law amendments generally as shown in Appendix A to the Policy Report dated March 28, 2000 and amended as set out in motion `A'.

- CARRIED UNANIMOUSLY

2. Review of Liquor Licensing Referendum Process

April 10, 2000 File: 2611/RTS: 1351

Paul Teichroeb, Chief License Inspector, provided Council with a brief overview of the changes being proposed to the Liquor Licensing Application Process, as outlined in the Policy Report dated April 10, 2000, to provide more flexibility and cost effectiveness, and reduce the intrusive nature of the current process.

MOVED by Cllr. Kennedy,

A. THAT Council approve the liquor licensing process as outlined in Appendix A to the Policy Report dated April 10, 2000, to replace the current process.

B. THAT Staff pilot the process for the balance of 2000 and report back to Council with an update on the implementation of the new process, early in 2001.

C. THAT Council approve the fees set out in Appendix D to the Policy Report dated April 10, 2000, for the duration of the pilot period and that Staff report back to Council as in Recommendation B.

- postponed

During discussion, a Council member suggested some changes be made to Appendix A to add the words "if applicable" to the sections noted below:

B. Signage and Notice, step 2, fifth sentence, after the words "public meeting date"; step 4.a., after the words "notice of application"; step 6, bullet one, after the words "be submitted to the province with the City's approval,"
C. Additional Community Consultation, step 1, last sentence, after the words ..."decision of Council".

AMENDMENT MOVED by Cllr. Bass,

That the proposed Liquor Licensing Referendum Process include an amendment to ensure that notices will be mailed out within a 2000 foot radius of the proposed location.

- postponed

POSTPONEMENT MOVED by Cllr. Clarke,

THAT consideration of the Policy Report dated April 10, 2000 entitled "Review of Liquor Licensing Referendum Process" be postponed to an upcoming meeting of Council.

- CARRIED

(Councillors Kennedy, Louis, Price, Puil and the Mayor opposed)

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Don Lee,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. McCormick,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

BY-LAWS

1. A By-law to amend By-law No. 3575, being the Zoning and Development By-law

(C-2 to CD-1: 1700 East Broadway) By-law No. 8186

MOVED by Cllr. Don Lee,
SECONDED by Cllr. Bass,

THAT the By-law be introduced and read a first time.

- CARRIED UNANIMOUSLY

The By-law was read a first time and the Presiding Officer declared the by-law open for discussion and amendment.

There being no amendments, it was

MOVED by Cllr. Don Lee,
SECONDED by Cllr. Bass,

THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law.

- CARRIED UNANIMOUSLY

2. A By-law to amend By-law No. 6663, being a By-law which amended the Zoning and Development By-law by rezoning an area to CD-1 (1700 Block East Broadway - Commercial Drive SkyTrain Station) By-law No. 8187
MOVED by Cllr. Don Lee,
SECONDED by Cllr. Bass,

THAT the By-law be introduced and read a first time.

- CARRIED UNANIMOUSLY

The By-law was read a first time and the Presiding Officer declared the by-law open for discussion and amendment.

There being no amendments, it was

MOVED by Cllr. Don Lee,
SECONDED by Cllr. Bass,

THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law.

- CARRIED UNANIMOUSLY

3. A By-law to amend By-law No. 5208, being the Subdivision By-law (5154 and 5160 Ruby Street) By-law No. 8188
MOVED by Cllr. Price,
SECONDED by Cllr. McCormick,

THAT the By-law be introduced and read a first time.

- CARRIED UNANIMOUSLY

The By-law was read a first time and the Presiding Officer declared the by-law open for discussion and amendment.

There being no amendments, it was

MOVED by Cllr. Price,
SECONDED by Cllr. McCormick,

THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law.

- CARRIED UNANIMOUSLY

4. A By-law to amend By-law No. 6555, being the Noise

Control By-law (Barking Dogs) By-law No. 8189

MOVED by Cllr. Clarke,
SECONDED by Cllr. Daniel Lee,

THAT the By-law be introduced and read a first time.

- CARRIED UNANIMOUSLY

The By-law was read a first time and the Presiding Officer declared the by-law open for discussion and amendment.

There being no amendments, it was

MOVED by Cllr. Clarke,
SECONDED by Cllr. Daniel Lee,

THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law.

- CARRIED UNANIMOUSLY

5. Amendments to Various By-laws Respecting Imprisonment as a Penalty

By-law No. 8190

MOVED by Cllr. Clarke,
SECONDED by Cllr. Daniel Lee,

THAT the By-law be introduced and read a first time.

- CARRIED UNANIMOUSLY

The By-law was read a first time and the Presiding Officer declared the by-law open for discussion and amendment.

There being no amendments, it was

MOVED by Cllr. Clarke,
SECONDED by Cllr. Daniel Lee,

THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law.

- CARRIED UNANIMOUSLY

MOTIONS

A. Closing of volumetric portions of Union Street adjacent

to 656-658 Union Street File: 5753

MOVED by Cllr. McCormick,
SECONDED by Cllr. Don Lee,

THAT WHEREAS:

1. The City of Vancouver is the owner of all the streets and lanes lying within the limits of the City of Vancouver;

2. Portions of the building constructed on Lot C, Block 101, District Lot 196, Plan LMP 45455 encroach onto Union Street;

3. The portions of Union Street encroached upon, abutting said Lot C, were dedicated by the deposit of Plan 196;

4. To provide for the registration of an easement to contain the said encroachments, as required by Section 7 of the Condominium Act, it is necessary to raise title to the portion of street encroached upon;

5. To enable Council to grant the required easements to contain the encroachments, it is necessary for Council to close and stop-up the volumetric portions of Union Street that are encroached upon.

THEREFORE BE IT RESOLVED THAT the Director of Legal Services be authorized to make application on behalf of the City of Vancouver to raise title in the name of the City of Vancouver to that portion of road dedicated by the deposit of Plan 196 and included within the bold outline on a Reference Plan attested to by Brian W. Collins, B.C.L.S. representing a survey completed on February 17, 2000, marginally numbered 98-666E/1; and

BE IT FURTHER RESOLVED THAT all those volumetric portions of Union Street and included within the heavy outlines and illustrated isometrically on a plan of a survey completed on the 17th day of February, 2000, and certified correct by Brian W. Collins, B.C.L.S., and marginally numbered 98-666E, be closed, stopped-up, and that an easement be granted to the abutting owner of Lot C, Block 101, District Lot 196, Plan LMP 45455 to contain the portions of the existing building which encroach onto Union Street. The said easement to be to the satisfaction of the Director of Legal Services.

- CARRIED UNANIMOUSLY

B. Billboards File: 2851

MOVED by Cllr. Clarke,
SECONDED by Cllr. Price,

WHEREAS the location of billboards may be annoying to residents of adjacent residential areas;

WHEREAS the Sign By-law stipulates that the front (copy area) of a billboard cannot be located within 60 metres of a residential area, however, there is no stipulation as to the distance between a residential area and the side or back of a billboard,

THEREFORE BE IT RESOLVED:

A. THAT the Director of Current Planning be instructed to make application to amend the Sign By-law, Billboards Section 10.3.2: Location, Spacing, and Finishing, Part (c) (i) to remove the words "measured perpendicularly to thecopy area at its mid point" and that the application be referred to Public Hearing;

AND FURTHER THAT the Director of Legal Services be instructed to prepare the necessary by-law amendment for consideration at Public Hearing.

B. THAT in accordance with Section 570 of the Vancouver Charter, which enables Council to withhold permits for 30 days for assessment and, following a subsequent report, a further 60 days pending conclusion of the proposed rezoning, staff are directed report to Council any applications which are at variance or in conflict with the proposed amendment for possible withholding action.

- CARRIED UNANIMOUSLY

MOVED by Cllr. Puil,
SECONDED by Cllr. McCormick,
THAT Council re-consider the whole issue of whether or not billboards should be a permitted use under the Sign By-law and that staff bring forward previously written reports for consideration at a Public Hearing.

- LOST

(Councillors Bass, Clarke, Kennedy, Daniel Lee, Don Lee,
Price, Sullivan and the Mayor opposed)

NOTICE OF MOTION

The following Notices of Motions were submitted and recognized by the Chair:

A. Sign By-law (Billboards) File: 2851

MOVED by Cllr. Louis,
SECONDED by Cllr.

WHEREAS, Council adopted a motion on November 26, 1996 that "staff provide a report back in 18 months on the impacts of the (billboard) by-law, in particular noting any problems and whether there has been a marked increase in billboards";

AND WHEREAS, the Kensington/Cedar Cottage CityPlan Committee and numerous residents have complained about the proliferation of billboards in their neighbourhoods and the intrusion of large billboards near their residences;

AND WHEREAS, the revised 1996 by-law prohibits billboards in Coal Harbour,Downtown South, Burrard Slopes and False Creek;

AND WHEREAS, the Kensington/Cedar Cottage CityPlan Committee has requested that billboards be banned in its neighbourhoods;

THEREFORE BE IT RESOLVED THAT, City staff be directed to complete a review of the billboard by-law as revised within the next three months, with particular reference to:

1) the location of billboards in relation to private residences,
2) the impact on local businesses,
3) the impact of billboards on the goals of CityPlan, specifically the residential environment, the quality of life and the design of streets;

AND BE IT FURTHER RESOLVED THAT, the by-law be amended to add Kensington/Cedar Cottage to those neighbourhoods in which billboards are prohibited;

AND BE IT FURTHER RESOLVED THAT, City staff devise a fair and equitable system for other neighbourhoods to determine whether or not they want a ban or limit on billboards, and to determine a reasonable time for billboards to be phased out if a ban is approved.

- Notice

B. Agenda Late Distributions File: 1250

MOVED by Cllr. Bass,
SECONDED by Cllr.

WHEREAS, in seven Council Meetings since January 18, 2000, at least 12 late distribution items, few of which can be described as "extreme urgent matters", have been appended to Council's Agenda after the Thursday distribution of packages to Councillors, and after the Agenda has been posted on the City's website;

AND WHEREAS, late distribution Agenda items seriously hampers the informed participation of the public in Council proceedings, and limits the opportunity for Councillors to conduct the public's business;

AND WHEREAS, on April 15, 1986, Council requested that late distribution be confined to "extreme urgent matters only", and the Mayor of the day requested the City Clerk to take appropriate action;

AND WHEREAS, on June 23, 1998, Council passed a motion moving Agendapackage distribution from Tuesday to Thursday to avoid late distribution of materials;

THEREFORE BE IT RESOLVED THAT Council Agenda packages be distributed to Councillors and posted on the City's website on the Tuesday prior to regular Council Meetings;

AND BE IT FURTHER RESOLVED THAT no late distribution items be added to the Agenda except those items authorized by the City Manager to be extremely urgent.

- Notice

C. The British Columbia Regiment File: 1263

MOVED by Cllr. Kennedy,
SECONDED by Cllr. Don Lee,

WHEREAS The British Columbia Regiment is the senior Militia regiment in British Columbia, having served continuously since 1883, three years before the incorporation of this City;

AND WHEREAS the Regiment is associated with The Irish Fusiliers of Canada (The Vancouver Regiment) and affiliated with HMCS Vancouver and is an integral part of the life and times of this City;

AND WHEREAS the Regiment received the Freedom of the City on 26 April 1983 in recognition of its long and courageous service, from the Boer War to Kosovo, including thirty-six battle honours, five Victoria Crosses and over 7000 casualties, of whom 2173 died;

AND WHEREAS the Regiment has had its headquarters, continuously from 1901, at the historic Beatty Street Drill Hall in the heart of the City, and participates fully in the life and times of the City, primarily by offering a positive, healthy, multi-cultural environment to young citizens from the age of twelve;

AND WHEREAS it is evident that developments which may be planned to the immediate South and East of the Drill Hall can be so ordered as to complement, and indeed enhance, the operations of the Regiment and the physical integrity of the building;

AND WHEREAS the Department of National Defence has withdrawn all Regular Force army units from British Columbia, making this the only region of Canada so denuded and leaving the province in general, and Canada's third largest city in particular, dependent on the Militia in the event of any local disaster;

AND WHEREAS there are plans in preparation in Ottawa for the further restructuring of the Army, which will affect the Militia directly;

THEREFORE BE IT RESOLVED THAT the Mayor and Council of the City of Vancouver express full support for the retention of the British Columbia Regiment in the Beatty Street Drill Hall and, further, recommend strongly that the Militia in British Columbia be strengthened and properly equipped to fulfil its role in aid to the civil power in an emergency.

- Notice

ENQUIRIES AND OTHER MATTERS

1. Arbutus Corridor File: 5558

Councillor Price indicated he was aware the public is incorrectly under the impression that the Arbutus Corridor is being considered by Council as a truck route.

MOVED by Cllr. Price,

THAT Council confirm the Arbutus Corridor will not be considered as a truck route.

- CARRIED UNANIMOUSLY

(Councillor Clarke absent for the vote)

2. Leave of Absence File: 1254

MOVED by Cllr. Louis,
SECONDED by Cllr. Don Lee,

THAT Councillor Bass be granted Leave of Absence on May 3 and 4, 2000.

- CARRIED UNANIMOUSLY

(Councillor Clarke absent for the vote)

3. Definition of Civic Business File: 1254

Councillor Kennedy referred to a memo Council members had received from the City Clerk responding to Council's request for clarification on reasons for absence from Council and Committee meetings.

The Councillor recalled that in 1992, Council had agreed that Civic Business could be given as a reason for absence when a member of Council is:

· Attending a function as Deputy Mayor or as representative of the Council at the request of the Mayor.
· Attending meetings in capacity as a director of the FCM, or as City appointed representative to the UBCM or the GVRD.
· Meeting with Federal or Provincial government ministers or staff, or with elected representatives or staff of other municipalities to pursue the City's business on the instruction of Council or of the Mayor.
· Attending a conference or seminar authorized by Council or by the Mayor.

Councillor Kennedy sought agreement by Council members that the foregoing reasons are still relevant and when a Council member is going to be absent on Civic Business, that information would be relayed to the Manager of Council Support Services who would advise the City Clerk's Office.

The Council so agreed.

The Council adjourned at 5:50 p.m.

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(c) 1998 City of Vancouver