CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

MAY 20, 1999

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, May 20, 1999, at 11:00 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:	Mayor Philip Owen Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor George Puil Councillor Sam Sullivan
ABSENT:	Councillor Lynne Kennedy (Civic Business)
CITY MANAGER'S OFFICE:	Judy Rogers, City Manager
CLERK TO THE COUNCIL:	Tarja Tuominen

COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
May 20, 1999

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl.1: 1999 Basic Capital Budget
Cl.2: 1999 Engineering Basic Capital Budget
Cl.3: 1999 Supplementary Capital Budget
Cl.4: Issuance of Parking Exemption Permits
Cl.5: Review Processes - Lafarge Concrete Batch Plant Proposal

Clauses 1 to 3
MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 1 to 3 of this report, be approved.

- CARRIED UNANIMOUSLY

Clause 4
MOVED by Cllr. Bellamy,

THAT the recommendation of the Committee, as contained in Clause 4 of this report, be approved.

- CARRIED

(Councillor Puil opposed to B)
(Councillors Chiavario and Price opposed to D)

Clause 5
MOVED by Cllr. Puil,

THAT the recommendation of the Committee, as contained in Clause 5 of this report, be approved.

- CARRIED

(Councillors Chiavario and Herbert opposed to C)

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil ,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

ENQUIRIES AND OTHER MATTERS

1. Leave of Absence - Cllr. Puil File: 1254

MOVED by Cllr. Clarke,
SECONDED by Cllr. Bellamy,

THAT Cllr. Puil be granted Leave of Absence for the afternoon of May 20, 1999.

- CARRIED UNANIMOUSLY

The Council adjourned at 11:10 a.m.

- - - - -

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

MAY 20, 1999

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, May 20, 1999 at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:	Councillor George Puil, Chair Mayor Philip Owen Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor Sam Sullivan
ABSENT:	Councillor Lynne Kennedy (Civic Business)
CITY MANAGER'S OFFICE:	Judy Rogers, City Manager
CLERK TO THE COMMITTEE:	Tarja Tuominen

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of April 29, 1999, were adopted.

VARY ORDER OF AGENDA

MOVED by Cllr. Clarke

THAT due to delegation requests, the order of the agenda be varied to consider Items 5 and 4 first.

- CARRIED UNANIMOUSLY

(Note from Clerk: For ease of reference, the items are minuted in numerical order.)

RECOMMENDATION

1. 1999 Basic Capital Budget File: 1602

The Committee had before it an Administrative Report, dated April 29, 1999 (on file), in which the Director of Finance summarized the 1999 Capital Budget and sought approval for the allocation of Capital from Revenue funding and for debenture authority to complete the funding of the 1999 Capital Program.

Ken Bayne, Comptroller of Budgets and Research, reviewed the report and with Dave Rudberg, General Manager of Engineering Services, and Pieter Rutgers, Director, Planning and Operations, Park Board, responded to questions on funding of park acquisitions, greenways and seawalls, the liquid waste management plan, and Mounted Squad stables.

The following motion by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT the 1997 - 1999 Capital Plan reduction of $525,000 approved by Council on April 29, 1999, be achieved through deferral of Building Management/Maintenance ($255,000) and Civic Theatres ($270,000) funding for consideration in the 2000 - 2002 Capital Plan.

B. THAT the allocation of 1999 Capital from Revenue funding of $10,214,200 to the 1999 Capital Budget be as follows:

Parks & Recreation Facilities 2,400,000
Protection Services 680,000
Social and Cultural Facilities 3,459,200
Other 2,353,000
Supplementary Capital 1,322,000
Total $10,214,200

C. THAT the 1999 Park Board Basic Capital Budget totalling $6,713,000, as summarized in the Administrative Report, dated April 29, 1999, and in the Park Board report, attached as Appendix 2 to the Administrative Report, be approved; the source of funding to be from plebiscite borrowing authority ($4,313,000) and Capital from Revenue ($2,400,000) as approved as part of the 1997-1999 Capital Plan.

D. THAT the allocations to the Protection Services, Social & Cultural Facilities and Other components of the 1999 Basic Capital Budget, as summarized in the Administrative Report, dated April 29, 1999, and detailed in Appendix 3 of the report, be approved.

- CARRIED UNANIMOUSLY

(Councillor Bellamy not present for the vote)

2. 1999 Engineering Basic Capital Budget File: 1602

The Committee had before it an Administrative Report, dated April 27, 1999 (on file), in which the General Manager of Engineering Services sought approval for the funding ofthe 1999 Engineering Basic Capital Budget.

Tom Timm, Deputy City Engineer, briefly reviewed the submissions for funding, and with Dave Rudberg, General Manager of Engineering Services; Don Brynildsen, Assistant City Engineer - Streets; and Sheri Plewes, Assistant City Engineer - Water, Sewers & Yards; responded to questions on specific projects.

The following motion by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council approve the 1999 Engineering Capital Budget totalling $48,098,000 as summarized in the Administrative Report, and detailed in Appendix 1 of the report, with funding to be provided as follows:

- $16,756,000 from borrowing approved by plebiscite as part of the 1997 -1999 Capital Plan for the Streets, Street Lighting and Communications components of the budget;

- $16,592,000 in new borrowing approved under Council authority for the Sewer component of the budget; and

- $14,750,000 in new borrowing approved under Council authority for the Water component of the budget.

B. THAT the transfers of Capital Funds, as detailed in Appendix 2 of the Administrative Report, dated April 27, 1999, for Streets Capital closeouts, be approved.

C. THAT the public sewer connection fees for 1999 be increased by approximately 1% as shown in Appendix 3 of the Administrative Report, dated April 27, 1999.

D. THAT the Director of Legal Services be requested to amend the Plumbing By-Law in accordance with Recommendation “C” of the Administrative Report, dated April 27, 1999.

- CARRIED UNANIMOUSLY

3. 1999 Supplementary Capital Budget File: 1602

The Committee had before it an Administrative Report, dated May 10, 1999 (on file) in which the Director of Finance reviewed requests for funding from the 1999 Supplementary Capital Budget and sought approval for the recommended projects.

Ken Bayne, Comptroller of Budgets and Research, responded to questions on specific projects.

The following motion by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

THAT the projects identified as RECOMMENDED in Appendix 1 of the Administrative Report, dated May 10, 1999, and totalling $1,022,000, be approved; source of funds to be the 1999 Supplementary Capital Budget.

- CARRIED UNANIMOUSLY

4. Issuance of Parking Exemption Permits File: 5651

The Committee had before it a Policy Report, dated May 11, 1999 (on file), in which the General Manager of Engineering Services sought clarification on the City’s policy for the issuing of parking exemption permits. The Policy Report had been scheduled for consideration at City Council’s meeting of May 18, 1999, but due to a delegation request was referred to the Standing Committee on City Services and Budgets meeting.

Bob Macdonald, Parking Engineer, reviewed the existing policy and the rationale for the proposed exemption permit program.

David Highfield, Area Assessor, BC Assessment Authority, addressed the proposal to issue parking exemption permits to the BC Assessment Authority (BCAA) on a negotiated cost-recovery basis. BCAA receives 22 permits, which allow assessors to collect information on properties and new construction sites, attend courts, and doing outreach with property owners.

The following motion by Cllr. Clarke was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT parking exemption permits continue to be issued to Members of Parliament (MPs) and Members of the Legislative Assembly (MLAs) who hold seats in Vancouver ridings (three-hour time limit), and to those persons who are granted Freedom of the City (time unlimited).

B. THAT the issuing of parking exemption permits to the Vancouver/Richmond Health Board and to the B.C. Assessment Authority be done on a negotiated cost-recovery basis, as determined by the General Manager of Engineering Services.

C. THAT the General Manager of Engineering Services review the current disability parking program policies and report back within a year, while maintaining current practices on an interim basis.

D. THAT parking exemption permits continue to be issued to members of the media on approval by the Mayor’s Office.

- CARRIED

(Councillor Puil opposed to B)
(Councillors Chiavario and Price opposed to D)

5. Review Processes - Lafarge Concrete Batch Plant Proposal File: 5001

The Committee had before it an Administrative Report, dated May 7, 1999 (on file) in which the Director of Development Services advised of the process and anticipated timing of the City review and decision-making process for the concrete batch plant development application submitted on behalf of Lafarge Canada Inc. for a site on the Burrard waterfront. The report also outlined the review process and possible timing for a review and decision by the Vancouver Port Authority (VPA) on the portion of the site owned by VPA.

The report was considered at City Council’s meeting on May 18, 1999, but due to a delegation request was deferred to the Standing Committee on City Services and Budgets meeting.

Shane Simpson, representing the Burrardview Neighbourhood Association, requested a commitment from Council that there be a public process to allow the community the opportunity to make presentations on the application at the form of development stage. Mr. Simpson also proposed the following alternative: to put off a decision on the application until the Vancouver Port Authority’s decision on the site. In that way, the community planning process for the area may be completed prior to consideration of the application.
Rick Scobie, Director of Development Services, advised it is anticipated the community planning process will be a year-long process and due to staff allocations, will probably not start until the new year. In addition, there is some uncertainty in the Port’s timing of its process.

The following motion by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council receive this report on the review processes for the Lafarge concrete batch plant proposal for information.

- CARRIED UNANIMOUSLY

The following motion by Cllr. Price was put and carried. The Committee, therefore,

RECOMMENDED

B. THAT Council hold a public meeting to seek community in-put on the Lafarge development site at the form of development stage.

- CARRIED UNANIMOUSLY

The following motion by Cllr. Chiavario was not put.

THAT the Vancouver Port Authority be invited to meet informally with Council to discuss future plans for the port.

- not put

The following motion by Cllr. Clarke was put and carried. The Committee, therefore,

RECOMMENDED

C. THAT consideration of the following motion be deferred:

THAT the Vancouver Port Authority be invited to meet informally with Council to discuss future plans for the port.


- CARRIED

(Councillors Chiavario and Herbert opposed)

The Committee adjourned at 11:00 a.m.

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(c) 1998 City of Vancouver