CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS

OCTOBER 8, 1998

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, October 8, 1998, at 11:30 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:	Mayor Philip Owen Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor George Puil Councillor Sam Sullivan
CITY MANAGER'S OFFICE:	Ken Dobell, City Manager
CLERK TO THE COUNCIL:	Tarja Tuominen

COMMITTEE OF THE WHOLE

MOVED by Cllr. Clarke,
SECONDED by Cllr. Bellamy,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets
October 8, 1998

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl. 1: Information Technology Infrastructure -

1998 Expansion and Replacement Program

Cl. 2: 2010 Olympic Bid: Issues and Current Status

Clauses 1 and 2

MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 1 and 2 of this report, be approved.

- CARRIED UNANIMOUSLY

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Bellamy,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Clarke,
SECONDED by Cllr. Bellamy,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

ENQUIRIES AND OTHER MATTERS

1. GVRD Labour Relations Bureau File: 3204

MOVED by Cllr. Puil,
SECONDED by Cllr. Kennedy,

THAT Councillor Bellamy be the City's appointment to the GVRD Labour Relations Bureau, with Councillor Clarke as the alternate.

- CARRIED UNANIMOUSLY

2. Security Issues at West End Banks File: 3701

Councillor Kennedy raised a concern about the lack of security in the vestibules for the teller machines located at the entrance of banks. She advised of an incident at her local West End bank involving several street youth in the vestibule unconscious because of a reaction to drugs. Councillor Kennedy pointed out banks have a responsibility to maintain secured areas at teller machines and offered to meet with the Deputy City Manager to discuss how to address this issue.

NOTE FROM CLERK: Councillor Kennedy advises Inspector Dave Jones, Patrol District One, will be providing a report outlining steps the Police Department will be taking to address this issue.

The Council adjourned at 11:40 a.m.

* * * * *

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

OCTOBER 8, 1998

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, October 8, 1998, at 9:55 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:	Councillor George Puil, Chair Mayor Philip Owen Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor Sam Sullivan
CITY MANAGER'S OFFICE:	Ken Dobell, City Manager
CLERK TO THE COMMITTEE:	Tarja Tuominen

ADOPTION OF MINUTES

The Minutes of the Standing Committee on City Services and Budgets meeting of September 17, 1998, were adopted.

RECOMMENDATION

1. Information Technology Infrastructure -

1998 Expansion and Replacement Program File: 1186

The Committee had before it an Administrative Report, dated September 23, 1998 (on file), in which the Chief Information Officer sought approval to continue the build-out and replacement of the City's information technology, communications and systems infrastructure at an estimated cost of $3.41M.

Larry Meek, Chief Information Officer, provided an overview of the report, highlighting the proposed improvement of the e-mail system, electronic handling and distribution of documents, and strengthening of the network.

Ken Dobell, City Manager; Estelle Lo, General Manager of Corporate Services; Mr. Meek, and Martin Crocker, Manager, Technology Planning, responded to questions on the acceleration and increase of the expansion and replacement program, additional costs for networking and replacement of software, replacement costs over the next several years and the funding of the program.

The City Manager agreed to provide an information report giving an overview of the total costs of the program, including the Information Technology costs for all service groups, how the replacement program and related costs are distributed to different departments, the capability of the system and total cost of staffing.

The following motion by Councillor Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

A. THAT Council approve the balance of the 1998 information technology infrastructure expansion and replacement program consisting of:

(1) Expansion and Upgrade of Networking and Telecommunications Infrastructure;
(2) Replacement, Upgrade, and Standardization of Desktop Computers;
(3) Acquisition of Desktop and Service Management Software;
(4) Upgrade of City E-mail Software;
(5) Provision of Universal Access to Document Databases;
(6) Upgrade of Internet and Intranet Servers,

Cont'd

Information Technology Infrastructure -
1998 Expansion and Replacement Program (cont'd)

as detailed in the Administrative Report dated September 23, 1998, at an estimated cost of $3.41M; funding to be provided from the Technology Infrastructure Replacement financing plan. Additional annual operating costs in 1999 and thereafter, estimated at $126,000, will be accommodated through savings within the existing Information Technology operating budget.

B. THAT staff provide an information report giving a total picture of the Information Technology costs.

- CARRIED UNANIMOUSLY

2. 2010 Olympic Bid: Issues and Current Status File: 4209

The Committee had before it an Administrative Report dated September 28, 1998 (on file), in which the Deputy City Manager, in consultation with the General Manager of Engineering Services, Chief Constable, the General Manager of Community Services and the Director of Legal Services, provided a status update on the progress of the Vancouver Whistler 2010 Olympic Bid. The Deputy City Manager also identified a legal issue for Council consideration and reviewed technical aspects of the bid, including transit, traffic management, venues and security.

The following representatives of the Vancouver-Whistler 2010 Bid Society, with the aid of artist conceptual drawings, presented an update on the progress of the bid and requested Council support for proceeding with the bid process:

· Arthur Griffiths
· Bruce MacMillan
· David Bentall.

The presentation reviewed:

· the positive support from the community, corporation and local politicians;
· opportunities to enhance the community;
· economic opportunities;
· legacies for the region;

Cont'd

2010 Olympic Bid: Issues and Current Status (cont'd)

· financial support raised to date;
· enhancement of existing venues and facilities, as well as the building of new ones;
· projected transportation and transit improvements;
· arts and cultural endowments.

The following spoke in support of the bid, describing how the event will provide benefits for young people, athletes, the community and tourism:

·
Chris Wilson
· Sandra Stevenson, President, Sport BC
· Rick Antonson and Graeme Stamp, Tourism Vancouver.

The following motion by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve entering into the Bid City Agreement with the Canadian Olympic Association subject to first entering into a legal agreement with the Provincial Government to indemnify and release the City of Vancouver for the obligations within the Bid City Agreement, both legal agreements to the satisfaction of the City Manager and the Director of Legal Services, it being understood that no legal obligations shall arise until the execution of such agreements.

- CARRIED UNANIMOUSLY

The meeting adjourned at 11:30 a.m.

* * * * *

(c) 1998 City of Vancouver