STANDING COMMITTEE OF COUNCIL

ON CITY SERVICES AND BUDGETS

A C T I O N S

DATE: Thursday, July 30, 1998

TIME: 9:30 a.m.

PLACE: Committee Room No. 1

Third Floor, City Hall

*FOR INFORMATION, PLEASE CONTACT TARJA TUOMINEN, 873-7191*

Adoption of Minutes of Standing Committee on City Services and Budgets meeting of July 9, 1998.

1. 1998 Childcare Grants Allocation - Report 2 of 3 File: 2402

A.THAT 19 Childcare Program Enhancement Grants totalling $119,000 be approved, as listed in Appendix I of the Administrative Report dated July 14, 1998, with conditions as noted; source of funds: 1998 Childcare Grants Funds, 1998 Operating Budget.

B.THAT 22 Inner-city Childcare Sustaining Grants totalling $204,800 be approved, as listed in Appendix I of the Administrative Report dated July 14, 1998 , with conditions as noted; source of funds: 1998 Childcare Grants Funds, 1998 Operating Budget.

- CARRIED UNANIMOUSLY AND BY THE REQUIRED MAJORITY

2. Development and Building Regulation Review -

Pilot Project Status Report File: 1002

A.THAT the Director of Development Services be authorized to proceed to fully implement the new Development and Building Review Process at an estimated total cost of $5.2 million, through a loan of $4.45 million from the Capital Financing Fund (Solid Waste Reserve), repayable to the satisfaction of the Director of Finance. Repayments, beginning in the year 2000, will be generated through an estimated 10% increase in user fees.

B.THAT two temporary (one year) positions be established, to develop the Feedback and Education components of the new process. The classification of these positions is to be determined by Human Resource Services and required funding is included as part of Recommendation A.

C.THAT the Director of Development Services provide to Council a progress report and confirmation of the repayment plan before August, 1999.

D.THAT the Community/Industry Advisory Committee be requested to report back to Council, on a regular basis, to be determined by the Committee;

FURTHER THAT the Community/Industry Advisory Committee provide an annual report to Council.

- CARRIED UNANIMOUSLY

3. Information Technology for Development and File: 1186

Building Review, Engineering and Related Areas

A.THAT a proposal from SHL Systemhouse for purchase of the Municipal Application Partnership suite of applications and related third party products be accepted, subject to the completion of a contract satisfactory to the Director of Legal Services.

B.THAT funding of this purchase be approved from a combination of the Long Term Financing Strategy - Information Technology Replacement Program, increased permit fees, and fees from Engineering infrastructure, and Engineering overhead as described in Table 1 of the Administrative Report dated July 14, 1998. Acquisition and implementation costs total approximately $5,900,000.

C.THAT the creation of 13.5 temporary full-time positions be approved for up to eighteen months for the implementation of this software. These positions are located in Community Services, Information Technology, and Engineering Services and consist of:

Two technical positions;

Six business process positions;

Three support positions;

One and a half training and communications positions; and

One project manager position.

These positions are subject to job evaluation by the Director of Human Resources. Funding is included in the sources identified in Recommendation B.

D.THAT the creation of two technical and 1.5 support regular full-time positions be approved in Information Technology and Engineering Services to support the implementation. The positions are subject to job evaluation by the Director of Human Resources. Funding for these positions and other operating costs, totaling $294,130 annually, is detailed in Table 1 of the Administrative Report dated July 14, 1998 and is from a 3.5% increase in Engineering fees on sewer, water, and street infrastructure, offsets, MAP user fees and data sales, and development fee increases in the Development and Building Review.

E.THAT staff report back on a strategic plan to develop the information base for the applications.

- CARRIED UNANIMOUSLY

4. 1998 Capital Budget: City-owned Cultural Facilities File: 1602

A.THAT capital funds of $325,000 be approved for upgrades to three City-owned cultural facilities as outlined in the Administrative Report, dated July 21, 1998; source of funds to be the 1997 and 1998 Capital Budget.

B.THAT staff be directed to review and report back on a basic maintenance program for City-owned facilities leased to non-profit social service and cultural organizations; and

C.THAT staff be directed to review and report back on lease amendments for City-owned facilities leased to non-profit social service and cultural organizations, which will reflect the responsibilities for maintenance and repairs as determined through the review referenced in Recommendation B.

- CARRIED UNANIMOUSLY AND

BY THE REQUIRED MAJORITY

5. Information Technology Infrastructure (1998) File: 1151

Interim Request for Funds

A.THAT the Information Technology Infrastructure (1998) Interim Request for Funds be approved consisting of:

1.Installation of Electrical Power Backup in the Computer Operations Centre, at a cost of $40,000;

2.Acquisition of Enterprise Tape Backup, at a cost of $80,000;

with funding for the total estimated capital cost of $120,000 to be provided from the Technology Infrastructure Replacement financing plan.

Additional annual costs will be covered through existing operating budgets.

B.THAT negotiation of a 3-year acquisition, service and support contract with IBM be approved, the projected capital cost of $332,000 to be financed over 3 years from the Capital Financing Fund, to replace the City’s mainframe computer with a new model. Costs will be offset by other savings so that there will be no impact on the operating budget.

- CARRIED UNANIMOUSLY

6. Capital Grant to Complete Construction of the New File: 2005

Collingwood Neighbourhood Safety Office

THAT a Capital Grant of $38,177 to the Joyce Station Area Planning Association be approved to be used to complete the construction of a new office space for the Collingwood Neighbourhood Safety Office, on the condition that budgeted casino revenues owed to this organization, to a maximum of $15,000, will be used to pay down the grant, if and when these funds are released by the Province; source of funds is the City-owned Social and Cultural Facilities account in the 1998 Capital Budget.

- CARRIED UNANIMOUSLY AND

BY THE REQUIRED MAJORITY

ENQUIRIES AND OTHER MATTERS

1. Charter Amendments

The City Manager advised staff at the Ministry of Municipal Affairs has asked the City to inform the Ministry of requested Charter Amendments for the Spring session byAugust 14. The City Manager further advised the City will be submitting all outstanding Charter amendment requests and requested Council to advise his office of any amendments they would like to submit. A formal submission will be reported to Council in September 1998 .

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(c) 1998 City of Vancouver