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CITY OF VANCOUVER
REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS MAY 28, 1998
A Regular Meeting of the Council of the City of Vancouver was held on Thursday, May 28, 1998, at 4:15 p.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.
Ken Dobell, City Manager
Tarja Tuominen
COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,
THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.
- CARRIED UNANIMOUSLY COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
May 28, 1998
Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:
Cl.1: 1998 Grant Request - Vancouver Art Gallery Association
Cl.2: Vancouver Museum - Annual Report and Operating Grant Request
Cl.3: Vancouver Maritime Museum
Cl.4: 1998 Basic Capital Budget
Cl.5: 1998 Supplementary Capital Budget
Cl.6: Status Report - Light Rapid Transit Project
Clauses 1 and 2
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clauses 1 and 2 of this report, be approved.
- CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
Clause 3
The agenda item was referred to a Special meeting of the Standing Committee on City Services and Budgets to be held June 2, 1998 at 9:30 a.m.
Clauses 4 to 6
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clauses 4 to 6 of this report, be approved.
- CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
THAT the Committee of the Whole rise and report.
- CARRIED UNANIMOUSLYADOPT REPORT OF COMMITTEE OF THE WHOLE MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,
THAT the report of the Committee of the Whole be adopted.
- CARRIED UNANIMOUSLY The Council adjourned at 4:20 p.m.
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REPORT TO COUNCIL
STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS
MAY 28, 1998
A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, May 28, 1998 at 2:00 p.m., in Committee Room No. 1, Third Floor, City Hall.
Councillor George Puil, Chair
Mayor Philip Owen Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Alan Herbert Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor Sam SullivanKen Dobell, City Manager
Tarja Tuominen
ADOPTION OF MINUTES
The Minutes of the Standing Committee on City Services and Budgets meeting of April 30, 1998 , were adopted.
RECOMMENDATION
1. 1998 Grant Request - Vancouver Art Gallery Association File: 2201
The Committee had before it an Administrative Report, dated April 27, 1998 (on file) in which the Director of Finance submitted requests from the Vancouver Art Gallery Association for a 1998 operating grant of $1,831,400, a grant of $47,250 to fund a Vancouver Art Gallery Master Plan, and a grant of $38,500 to fund replacement of Gallery flooring. The Director recommended funding of the Master Plan and flooring to be contingent upon the Association raising their share of the required funding.
The General Manager of Corporate Services recommended approval of the 1998 operating grant and submitted the other funding requests for consideration.
The following representatives for the Vancouver Art Gallery Association spoke in support of the operating grant and the additional funding requests:
·Michael Heeney, Trustee
·Michael Audain, Trustee
·Alf Bugusky, Director
The speakers’ points are summarized as follows:
·the Master Plan will assist in identifying the Gallery’s mandate; new ways of generating revenue; long term features of the Gallery; the need for capital expenses; and, in planning to enlarge and improve the building;
·the Gallery has a major shortage of space; the collection storage is at capacity and should be doubled; however, first need a clear understanding of Gallery’s needs;
·the Gallery is currently about 43% reliant on government funding;
·the Association has every desire to consult widely in the community during the development of its Master Plan.
The following motion by Councillor Bellamy was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT a 1998 operating grant of $1,831,400 be approved for the Vancouver Gallery Association; source of funds to be the ‘Other Grants - Major Facilities’ allocation in the 1998 grants budget.
cont’d
Clause No. 1 (Cont’d)
B.THAT a grant of $47,250 be approved to the Vancouver Art Gallery Association to fund a Vancouver Art Gallery Master Plan as detailed in Appendix A of the Administrative Report, dated April 27, 1998; source of funds to be the 1998 Contingency Reserve, and contingent upon the Vancouver Art Gallery Association raising their share of the required funding.
C.THAT a grant of 38,500 be approved to the Vancouver Art Gallery Association to fund replacement of Gallery Flooring; source of funds to be the 1998 Contingency Reserve, and contingent upon the Vancouver Art Gallery Association raising their share of the required funding.
- CARRIED UNANIMOUSLY 2. Vancouver Museum - Annual Report and Operating Grant
The Committee had before it an Administrative Report dated May 19, 1998 in which the Directors of Finance and the Office of Cultural Affairs submitted the Vancouver Museum’s request for an operating grant of $630,800 and a supplementary grant of $200,000. The Directors also submitted the 1998 Annual Report from the Vancouver Museum Commission.
The General Managers of Community and Corporate Services recommended approval of the grant requests. The City Manager noted this is the final installment of the three-year supplementary grant intended to provide for strategic investment in the Museum’s operational revitalization and Council may wish to meet with the Museum Commission in the fall to review the progress made and future plans.
Burke Taylor, Director, Office of Cultural Affairs, advised the Administrative Report provides an annual update of the Vancouver Museum’s activities.
The following representatives of the Vancouver Museum spoke in support of the grant requests:
·Betti Port, Chair, Vancouver Museum Commission
·Greg Evans, Executive Director, Vancouver Museum
The speakers’ points are summarized as follows:
·The Commission is working on a strategic plan to identify key strategic achievements;
cont’d
Clause No. 2 (Cont’d)
·the educational program has been re-established, but it takes about 5 months for the program to get going;
·the Commission is working with the Pacific Space Centre to identify areas of mutual interest and benefit, and will be working with the Maritime Museum to do the same;
·Admissions have been low due to the Museum closed for renovations, but the Museum is now working to increase attendance;
·Exhibit plans have been firmed up for 1999; the complex has meeting rooms available and, a destination gift shop;
·the Museum is: working with the Pacific Space Centre and Directors of other cultural groups to look at ways to market and program jointly; looking at Millennium events; and working with Granville Island on promotions.
The following motion by Councillor Chiavario was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT Council receive the 1998 Annual Report from the Vancouver Museum Commission attached to the Administrative Report, dated May 19, 1998, as Appendix A.
B.THAT an operating grant of $630,800 be approved to the Vancouver Museum Commission; source of funds to be the 1998 "Other" Grants budget.
C.THAT a supplementary grant of $200,000 be approved to the Vancouver Museum Commission; source of funds to be the 1998 "Other" Grants budget.
- CARRIED UNANIMOUSLY
3. Vancouver Maritime Museum
The Chair noted that due to the number of registered speakers, consideration of the Administrative Report dated May 21, 1998 on the Vancouver Maritime Museum (on file) is referred to a special meeting of the Standing Committee to be held Tuesday, June 2 at 9:30 a.m.
4. 1998 Basic Capital Budget
The Committee had before it an Administrative Report dated May 19, 1998 (on file) in which the Director of Finance summarized the 1998 Capital Budget and sought approval for the allocation of Capital from Revenue funding and for debenture authority necessary to complete the funding of the 1998 Capital Program.
The General Manager of Corporate Services recommended approval.
Ken Bayne, Comptroller of Budgets and Research, briefly reviewed the recommendations presented in the Administrative Report.
The following motion by Councillor Bellamy was put and carried. The Committee, therefore,
RECOMMENDED
A. THAT the 1997 - 1999 Capital Plan reduction of $700,000 be $350,000 in each of 1998 and 1999 respectively to be achieved through the elimination of the remaining 1997 - 1999 Capital Plan provision for Downtown South Park Acquisition ($968,400), and
THAT the balance of the funding remaining after elimination of this project ($268,400) be transferred to the 1998 Supplementary Capital Budget.
B. THAT the allocation of the 1998 Capital from Revenue funding of $10,650,000 to the 1998 Capital Budget be as follows:
Public Works $3,000,000
Parks & Recreation Facilities 2,400,000
Police Protection 420,000
Social and Cultural Facilities 1,822,000
Other 1,039,600
Supplementary Capital 1,968,400
Total $10,650,000
C. THAT the allocations to the Protection, Social & Cultural Facilities and Other components of the 1998 Basic Capital Budget, as summarized in the Administrative Report, dated May 19, 1998, and detailed in Appendix 2 of the report, be approved.
- CARRIED UNANIMOUSLY
5. 1998 Supplementary Capital Budget
The Committee had before it an Administrative Report dated May 1, 1998 (on file) in which the Director of Finance reviewed requests for funding from the 1998 Supplementary Capital Budget and forwarded the recommended projects for approval.
The General Manager of Corporate Services recommended approval.
Ken Bayne, Comptroller of Budgets and Research, briefly reviewed the report and responded to questions on individual projects, including the proposed meeting room, on-going maintenance items, and up-grading of systems hardware.
The following motion by the Mayor was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT the Civic projects identified as RECOMMENDED in Appendix 1 of the Administrative Report, dated May 1, 1998, and totaling $2,363,700, be approved; source of funds to be:
·the 1998 Supplementary Capital Budget ($1,968,400); and,
·a $395,300 increase in the loan from the Property Endowment Fund related to the purchase of the West Annex.
B.THAT, in addition to those projects included in Recommendation A, the following projects included in Appendix 1 of the Administrative Report, dated May 1, 1998, and categorized as "Other Funding Recommended" be approved:
A 6 relocate Solid Waste Management $55,000
from the Solid Waste Capital Reserve
A-7 relocate Risk Management $82,000
from the Liability Insurance Reserve
A-21 relocate & equip Training Centre $250,000
from the Capital Reserve
B-1 upgrade BC AFIS $590,000
from the Systems Long Term Financing Plan
- CARRIED UNANIMOUSLY
6. Status Report - Light Rapid Transit Project
Dave Rudberg, General Manager of Engineering Services, advised arrangements had been made for the full Light Rapid Transit Project team to attend and present a status report on the project to date. Unfortunately, the other members of the Team had been called away to Victoria.
Mr. Rudberg introduced Arthur Griffiths, Chief Negotiator and in charge of Public Consultation, who was present to report on the status of the project, what the next steps are, and the community process to date.
Some highlights of Mr. Griffiths’ presentation are:
·in meetings with the five affected municipalities, progress has been impressive; have been able to narrow down route options, do preliminary design, and a financial analysis;
·it is hoped to short-list options by June 30, select preferred option by September 30, and have preliminary design by February 1999;
·next steps include more detailed technical analysis of route options with public consultation and meetings;
·feedback and public consultation to date indicates it is increasingly becoming more important to review ALRT because of: costing for cars; cost of tunnelling; cost of operating (ALRT has no personnel on it); cars will be inter-changeable with Sky Train;
· capital costs of ALRT will be greater, but are shared 60/40 with Province; however, operating costs will be 100% paid by region and an automated system will have lower operating costs;
·the possibility of tunnelling under Broadway is being reviewed; implications: retain local service, station spacing will be larger;
·concerns with LRT include: at-grade lines, level of security regarding cars, lines have to be completely separated from pedestrians and vehicular traffic.
The Chair thanked Mr. Griffith for an informative presentation.
The meeting adjourned at 4:15 p.m.
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