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CITY OF VANCOUVER
REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS
MARCH 12, 1998 A Regular Meeting of the Council of the City of Vancouver was held on Thursday, March 12, 1998, at 11:50 a.m. , in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.
Ken Dobell, City Manager
Tarja Tuominen
COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,
THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.
- CARRIED UNANIMOUSLY COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
March 12, 1998
Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:
Cl.1: Pacific Games in Vancouver 2001
Cl.2: Approval of 1998 Special Events
Cl.3: Heather Civic Marina 1998 Moorage Rates and Other Fees
Cl.4: Dedicated Fire Protection System - Progress Report &
Implementation of Value Engineering Study Recommendations
Clauses 1, 3 and 4
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clauses 1, 3 and 4 of this report, be approved.
- CARRIED UNANIMOUSLY Approval of 1998 Special Events
(Clause 2)
MOVED by Cllr. Chiavario,
THAT the GM Fleet Preview event for 1998 not be approved.
- LOST
(Councillors Bellamy, Daniel Lee, Price, Puil, Sullivan and the Mayor opposed)
MOVED by Cllr. Sullivan,
THAT Council instruct the FEST Committee to monitor the GM Fleet Preview event for 1998 and report back to Council with their recommendation.
- CARRIED
(Councillors Chiavario, Clarke, Herbert ,Kennedy and Don Lee opposed)
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
THAT the Committee of the Whole rise and report.
- CARRIED UNANIMOUSLY ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,
THAT the report of the Committee of the Whole be adopted.
- CARRIED UNANIMOUSLY The Council adjourned at 11:50 a.m.
* * * * * REPORT TO COUNCIL
STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS
MARCH 12, 1998
A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, March 12, 1998, at 9:30 a.m. in Committee Room No. 1, Third Floor, City Hall.
Councillor George Puil, Chair
Mayor Philip Owen Councillor Don Bellamy Councillor Nancy A. Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor Sam SullivanKen Dobell, City Manager
Tarja Tuominen
ADOPTION OF MINUTES
The Minutes of the Standing Committee on City Services and Budgets meeting of February 19, 1998, were adopted.
RECOMMENDATION
1. Pacific Games in Vancouver 2001 File: 4202
The Committee had before it an Administrative Report, dated February 27, 1998 (on file) in which the General Manager of Engineering Services, sought endorsement of the Pacific Games to be held June 16 to 29, 2001.
The following representatives for The Pacific Games - Vancouver 2001 spoke in support of Council’s endorsement of the Games:
·Dr. Robert Hindmarch
·Duncan Wilson, Chairman, Vancouver Park Board
·Sandra Stevenson, Executive Director, Sport BC
·John Wiebe, Vice-President, Asian Pacific Foundation of Canada
·Norman Young
·Mark Andrew, Tourism Vancouver
·John Brodie
The foregoing speakers advised The Pacific Games organizers will work with City staff to ensure a smooth operation. The Games will also include an economic and a cultural festival. B.C. athletes will be able to compete at home. Some of the benefits of holding the Pacific Games in Vancouver include: sports legacies; a tremendous opportunity for youth sports; new facilities will be built; present facilities will be upgraded; the Games will be financially self-sufficient.
In response to questions on potential policing costs related to the event, Inspector Murray Day, Vancouver Police Department, advised the organizers will pay for any contracted policing services. However, that does not preclude a "designated internationally protected person" coming for the Games, and the Police Department having to provide additional security.
cont'd
Clause No. 1 (cont'd)
The following motion by Councillor Chiavario was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT Council endorse, in principle, the Pacific Games in June 2001, and agree to act as Host City, noting that the City will not be providing any financial or in-kind contributions, beyond those normally provided.
B.THAT staff from Engineering, Park Board, Police Department and the Office of Cultural Affairs report back to Council on details of the proposed arrangements to ensure the smooth planning and operation of the Games.
- CARRIED UNANIMOUSLY 2. Approval of 1998 Special Events
The Committee had before it an Administrative Report, dated February 17, 1998 (on file) in which the General Manager of Engineering Services, sought approval of the list of anticipated special events to be held in 1998. In addition, the General Manager identified issues with, and sought direction on, the following specific events: the Vancouver International Marathon, a power boat race in False Creek, the GM Fleet Preview event, and the Khalsa Diwan Society Parade.
Brent MacGregor, Deputy City Engineer, briefly reviewed the report and with Pat Fry, Special Events Coordinator, responded to questions. Mr. MacGregor advised the Khalsa Diwan Society Parade has become such a large event, it creates public safety and community impacts. Staff have put forward two options for consideration: approve the Parade with a number of conditions or not approve the Parade.
cont'd
Clause No. 2 (cont'd)
Inspector Murray Day, Vancouver Police Department, supported a proposed condition for the Khalsa Diwan parade to set up an Emergency Operations Centre at the cost of the organizer. The Centre will give emergency response staff added coordination; the Parade has escalated to the point police are very concerned.
The following spoke in support of holding the Parade on Saturday; participants come from all over North America and have already made their travel arrangements. Holding the parade on a Saturday opens the event to all the community. On Sunday, every Sikh Temple has its own functions; out- of- town participants will be unable to attend.
·Gabriel Yong
·Surjeet Gill, President, Khalsa Diwan Society
Mr. Gill agreed to no stage in the Punjabi Market area and no stopping of the parade.
Mr. Daljit Sidhu, Punjabi Market Association, advised it is important for the Association to erect a stage in the market area as it becomes a meeting place for participants.
Mr. MacGregor advised as soon as a stage is erected, activity begins to happen on the stage, parade participants stop to watch the activity, and the parade comes to a halt.
During discussion, the Committee agreed to allow the Parade on a Saturday; however the Society would have to agree to a number of conditions.
The following motion by Councillor Bellamy was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT the Special Events listed in Appendix A of the Administrative Report, dated February 17, 1998, be approved, subject to staff working out acceptable arrangements with the event organizers.
- CARRIED UNANIMOUSLY
cont'd
Clause No. 2 (cont'd)
The following motion by Councillor Clarke was put and carried. The Committee, therefore,
RECOMMENDED,
B.THAT Council approve the new Vancouver International Marathon route, as shown in Appendix C of the Administrative Report, dated February 17, 1998, subject to staff working out final details with the organizers.
- CARRIED UNANIMOUSLY
The following motion by Councillor Kennedy was put and carried. The Committee, therefore,
RECOMMENDED
C.THAT Council not approve a power boat race in False Creek for 1998.
- CARRIED UNANIMOUSLY
The following motion by Councillor Chiavario was put and lost.
THAT Council not approve the GM Fleet Preview event for 1998.
- LOST
(Councillors Bellamy, Daniel Lee, Price, Puil, Sullivan and the Mayor opposed)
cont'd
Clause No. 2 (cont'd)
The following motion by Councillor Sullivan was put and carried. The Committee, therefore,
RECOMMENDED
D.THAT Council instruct the FEST Committee to monitor the GM Fleet Preview event for 1998 and report back to Council with their recommendations.
- CARRIED
(Councillors Chiavario, Clarke, Herbert and Don Lee opposed)
The following motion by Councillor Kennedy was put and carried. The Committee, therefore,
RECOMMENDED
E.THAT Council approve the Khalsa Diwan Society Parade, to take place on Saturday, April 11, 1998, subject to conditions to be established by the FEST Committee, including, but not limited to, the following :
·270·That no stage be erected at any place on the route, at any time before or during the event.·270
·270· That no speeches take place in the Market.·270
·That the procession walks through the market without stopping.
·That the procession be off the street by 3:00 p.m.
cont'd
Clause No. 2 (cont'd)
·That the Emergency Operations Centre be set up for the event and staffed by the appropriate emergency response staff at the cost of the organizer (approximately $4,500 based on a six-hour shift).
·That the organizer pays the cost of the standard engineering and police services as usual and any additional costs associated with setting up the emergency operations centre (1997 police and engineering costs were $16,407).
·That the organizers and representatives for the Punjabi Market Association identify a site or building to be used as an information centre.
- CARRIED UNANIMOUSLY
3. Heather Civic Marina 1998 Moorage Rates and Other Fees
The Committee had before it an Administrative Report, dated February 23, 1998 (on file) in which the Director of Finance recommended adjustments to moorage and boat lift fees at Heather Marina for 1998 and expenditures to upgrade the marina floats, electrical services and upland areas.
Ken Bayne, Comptroller of Budgets & Research, advised of an amendment to the fee schedule as listed in Appendix III of the report: the Liveaboard Surcharge should continue to be $26.50/month for 1998, not $26.90 as printed.
Ken Petry, a liveaboard boater at Heather Civic Marina, advised the Park Board held a meeting at the Marina to clarify many outstanding issues. Boaters are quite satisfied and feel they are getting more for their fees.
The following motion by the Mayor was put and carried. The Committee, therefore,
cont'd
Clause No. 3 (cont'd)
RECOMMENDED
A. THAT the 1998 moorage rates and other fees at Heather Civic Marina be increased by 1.5%, reflecting a general inflationary increase, and that the boat lift fee structure be revised as indicated in the Administrative Report, dated February 23, 1998. Proposed fees are outlined in Appendix III of the report, to be effective April 1, 1998.
B. THAT the proposed rate changes be posted at the Heather Civic Marina.
C. THAT Council approve expenditures in the amount of $127,200: $35,000 for general repairs to the floats and other improvements, and $92,200 for upgrading the electrical services to the floats to correct multiple tripping of breakers and to provide additional 30 AMP power to some of the recreational boaters; source of funding to be the Marina Operating Budget.
- CARRIED UNANIMOUSLY
4. Dedicated Fire Protection System - Progress Report &
Implementation of Value Engineering Study Recommendations
The Committee had before it an Administrative Report, dated February 20, 1998 (on file), in which the General Managers of Engineering and Fire & Rescue Services provided an update on the progress and financial status of the Dedicated Fire Protection System (DFPS) and the results of the Value Engineering Study of the DFPS. The General Managers also recommended changes to the project scope and provided alternatives for consideration.
Sheri Plewes, Assistant City Engineer, Water, Sewers & Yards; Ray Holdgate, Fire Chief; Brian Crowe, Waterworks Engineer; and Kevin Van Vliet, Engineer; with the aid of slides, presented a progress update on the Dedicated Fire Protection System and the results
cont'd
Clause No. 4 (cont'd)
of the Value Engineering Study, and responded to questions. Staff will notify residents and businesses when completion of the pipeline takes place.
During discussion, some members of the Committee suggested information posters be distributed to explain the DFPS project, simply and clearly. It was also suggested staff contact the City’s Director of Communications on providing information on the project to the public.
The following motion by Councillor Bellamy was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT Council adopt a revised scope of work for the Dedicated Fire Protection System (DFPS) as derived from the Value Engineering Study and as outlined in the Administrative Report, dated February 20, 1998. The revised scope of work includes deferring construction of the third pump station in Kitsilano, and slightly increasing and shifting the DFPS distribution main coverage area eastward.
B.THAT Council approve that $1.7 million in funding for the DFPS be transferred from Waterworks unallocated capital.
C.THAT the ultimate operating budget for the DFPS remain at $300,000 and the operating and maintenance savings obtained as a result of the revised project scope be reallocated to fund a Superintendent I position beginning in 1998.
- CARRIED UNANIMOUSLY
(Councillor Price not present for the vote)
The meeting adjourned at 11:50 a.m.
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