ADMINISTRATIVE REPORT

Date: February 19, 1998

Author/Local: T. Reid/6241

CC File: 1805

TO: Vancouver City Council

FROM: General Manager of Engineering Services

SUBJECT:Award of Contract No. 9800 for the Construction of a Pressure Reducing Valve (PRV) Station at Boundary Road and Marine Way.

RECOMMENDATION

A.THAT Contract No. 9800 for the Construction of a Pressure Reducing Valve Station at Boundary Road and Marine Way be awarded to the low bidder meeting specifications, Westport Construction Group Inc., in the amount of $323,182.80, being the total tender amount.

B.THAT funding for the Construction of a Pressure Reducing Valve Station at Boundary Road and Marine Way be provided from account 17/36/4204/999 "Pressure Reducing Valve (PRV) Stations".

C.THAT the General Manager of Engineering Services be authorized to enter into a contract with Westport Construction Group Inc. in the amount of $323,182.80, in consultation with the Director of Legal Services.

GENERAL MANAGER'S COMMENTS

The General Manager of Engineering Services RECOMMENDS approval of the foregoing.

COUNCIL POLICY

Construction contracts over $200,000 are to be awarded by Council.

PURPOSE

The purpose of this report is to obtain Council approval to award Contract No. 9800 for the Construction of a Pressure Reducing Valve Station at Boundary Road and Marine Way to the low bidder, Westport Construction Group Inc.

BACKGROUND

The Waterworks capital plan provides for annual replacement of various PRV stations throughout the City. These stations have reached the end of their service life to a point where some components are near failure. The safe and proper operation of these stations is essential to provide a reliable supply of water for both domestic consumption and fire protection.

DISCUSSION

Tenders for Contract No. 9800 for the Construction of a Pressure Reducing Valve Station at Boundary Road and Marine Way were opened on February 18, 1998, and referred to the General Manager of Engineering Services.

Nine tenders were submitted. All tenders have been checked for completeness and accuracy. All tenders contained the appropriate bonding. A tabulation of the lump sum tendered prices is shown below with the lowest tender, meeting specification underlined. The Consultants' estimated cost of the contract work was $352,779.00

Westport Construction Group Inc. Kingston Construction Ltd. KWH Constructors Ltd. Tritech Industries Ltd. Merletti Construction Ltd. Pedre Contractors Ltd. JJM Construction Ltd. Cap Ventures Ltd. Lups Contractors Ltd.

$ 323,182.80 $ 342,595.81 $ 348,622.05 $ 388,945.00 $ 411,950.00 $ 415,543.06 $ 418,691.00 $ 445,259.10 $ 559,802.60

Each Contractor has submitted a total lump sum tender price for all work under this contact. Also, as requested, the contractors have submitted a breakdown in the lump sum prices which will be used for computation of interim payments. The final cost of the contract may vary as a result of additions and deletions, and extra or "force" account work if required.

The tender submitted by the low bidder, Westport Construction Group Inc. is in accordance with the specifications in the contract documents, including a performance bond. The Contractor has submitted an acceptable construction schedule that meets the City's requirements for substantial completion of the project by September 1, 1998. The supervisory personnel proposed by Westport Construction Group Inc. have the appropriate related experience from similar projects and it has been confirmed that they have completed other projects in a satisfactory manner and on time. As such, their qualifications are considered adequate for this contract.

COST AND FUNDING

This project was included in the 1998 Waterworks Capital Budget to upgrade and replace various PRV stations.

Funds for this contract are available in account 17/36/4204/999 "Pressure Reducing Valve (PRV) Stations.

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(c) 1997 City of Vancouver