CITY OF VANCOUVER

REGULAR COUNCIL MEETING MINUTES

STANDING COMMITTEE OF COUNCIL ON

CITY SERVICES AND BUDGETS

FEBRUARY 5, 1998

A Regular Meeting of the Council of the City of Vancouver was held on Thursday, February 5, 1998, at 11:10 a.m. in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.

PRESENT:	Mayor Philip Owen Councillor Don Bellamy Councillor Jennifer Clarke Councillor Alan Herbert Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor George Puil Councillor Sam Sullivan
ABSENT:	Councillor Nancy A. Chiavario (Civic Business)
CLERK TO THE COUNCIL:	Tarja Tuominen

COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

SECONDED by Cllr. Bellamy,

THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the Chair.

- CARRIED UNANIMOUSLYCOMMITTEE REPORTS

Report of Standing Committee on City Services and Budgets

February 3, 1998

Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:

Cl.1: Proposal for 2010 Winter Olympics

Cl.2: 1998 Funding Ceiling - Civic Grants

Cl.3: 1998 Community Services Grants Budget

Cl.4: 1998 Cultural Grants Budget Ceiling

Cl.5: 1998 Childcare Grants: Funding Level

Cl.6: 1998 Funding Ceiling: 'Other' Grants

Cl.7: 1998 Advance Installments: Cultural Operating Grants

Cl.8: 1998 Community Safety Grant Allocations

Clauses 1 to 5

MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 1 to 5 of this report, be approved.

- CARRIED UNANIMOUSLY

Clauses 6 to 8

MOVED by Cllr. Puil,

THAT the recommendations of the Committee, as contained in Clauses 6 to 8 of this report, be approved.

- CARRIED UNANIMOUSLY AND

BY THE REQUIRED MAJORITY

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF COMMITTEE OF THE WHOLE

MOVED by Cllr. Puil,

SECONDED by Cllr. Bellamy,

THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

ENQUIRIES AND OTHER MATTERS

1. Volunteer Appreciation Night

Councillor Price reported on the successful inaugural Neighbourhood Safety Office Volunteer Appreciation Night held at the Roundhouse Community Centre on Saturday, January 31, 1998.

MOVED by Cllr Price,

SECONDED by Cllr Clarke,

THAT the City Clerk report on the feasibility of holding a similar type of civic reception, on an annual basis, to be funded from the existing budget, to honour the volunteers who serve on civic Boards, Committees and Commissions.

- CARRIED UNANIMOUSLY

2. Appointment to Vancouver Athletic Commission

MOVED by Cllr. Puil,

SECONDED by Cllr. Don Lee,

THAT George Angelomatis be appointed to the Vancouver Athletic Commission and Dr. Keith Chambers be the medical advisor to the Commission.

- CARRIED UNANIMOUSLY

The Council adjourned at 11:15 a.m.

* * * * *

REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL

ON CITY SERVICES AND BUDGETS

FEBRUARY 5, 1998

A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, February 5, 1998 at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT:	Councillor George Puil, Chair Mayor Philip Owen Councillor Don Bellamy Councillor Jennifer Clarke Councillor Alan Herbert Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor Sam Sullivan
ABSENT:	Councillor Nancy A. Chiavario (Civic Business)
CLERK TO THE COMMITTEE:	Tarja Tuominen

RECOMMENDATION

1. Proposal for 2010 Winter Olympics File: 4201

Bruce MacMillan, Vice President, Sales & Market Development, Tourism Vancouver; and Arthur Griffith, Vice Chairman & Alternate Governor, Orca Bay (brief filed); appeared before the Committee to solicit support for a proposed joint bid by Vancouver and Whistler for the Winter Olympics for the Year 2010. During the presentation, Mr. MacMillan and

cont'd

Clause No. 1 (cont'd)

Mr. Griffiths advised early feedback from preliminary consultations has been positive and encouraging. Whistler would host the alpine and freestyle skiing events, nordic skiing, and biathlon; the Greater Vancouver region would hold the ice hockey, figure skating, speedskating, short track speedskating and curling events. The Winter Olympics will:

·be a catalyst to support regional transportation enhancements, such as a Vancouver-Whistler corridor and an airport to Downtown rapid transit;

·leave a projected $100 million sport endowment fund;

·enhance and support education in sport management, sport medicine, environmental and resort/tourism management;

·provide a number of community and amateur sport facilities.

There are a number of challenges, such as environmental issues, the traffic and the weather. The proponents are proceeding with community consultations to determine support. The bid will proceed if it is community-driven, supported in principle by government and a pre-feasibility assessment is positive.

The decision to proceed with the bid has to be made by March 15, 1998; a final decision on the Canadian bid will be made November 21, 1998.

The following motion by Councillor Kennedy was put and carried. The Committee, therefore,

RECOMMENDED

A.THAT the presentation on a joint proposal by Vancouver and Whistler for the 2010 Winter Olympics be received.

B.THAT Vancouver City Council supports in principle the regional concept for the 2010 Winter Olympics .

- CARRIED UNANIMOUSLY

2. 1998 Funding Ceiling - Civic Grants File: 2001

The Committee had before it an Administrative Report dated January 19, 1998 (on file) in which the Director of Finance, Director of Community Services - Social Planning, and Director of the Office of Cultural Affairs summarized the 1998 funding ceilings for the Civic Grant Programs.

The following motion by Councillor Clarke was put and carried. The Committee then

RECOMMENDED

THAT the Administrative Report dated January 19, 1998 on the 1998 Funding Ceiling for Civic Grants be received for information.

- CARRIED UNANIMOUSLY

3. 1998 Community Services Grants Budget File: 2151

The Committee had before it an Administrative Report dated January 13, 1998 (on file) in which the Director of Community Services, Social Planning, recommended a 1998 Community Services Grants budget ceiling of $2,882,500. The General Manager of Community Services recommended approval.

The following motion by Councillor Clarke was put and carried. The Committee therefore,

RECOMMENDED

THAT Council approve a 1998 Community Services Grants budget of $2,882,500.

- CARRIED UNANIMOUSLY

4. 1998 Cultural Grants Budget Ceiling File: 2051

The Committee had before it an Administrative Report dated January 19, 1998 (on file) in which the Director of the Office of Cultural Affairs and General Manager of Community Services recommended approval of a 1998 cultural grants budget ceiling of $2,988,600.

The following motion by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve a 1998 Cultural Grants budget of $2,988,600, as outlined in summary Table II of the Administrative Report, dated January 19, 1998.

- CARRIED UNANIMOUSLY

5. 1998 Childcare Grants: Funding Level File: 2401

The Committee had before an Administrative Report dated January 20, 1998 (on file) in which the Director of Community Services, Social Planning and the General Manager of Community Services recommended approval of a 1998 Childcare Grants Program budget of $672,600.

The following motion by Councillor Clarke was put and carried. The Committee, therefore,

RECOMMENDED

THAT Council approve a 1998 Childcare Grants Program budget of $672,600 to meet the grant category priorities outlined in the Administrative Report, dated January 20, 1998.

- CARRIED UNANIMOUSLY

6. 1998 Funding Ceiling: ‘Other’ Grants File: 2201

The Committee had before it an Administrative Report dated January 19, 1998 (on file) in which the Director of Finance recommended the 1998 funding ceiling for ‘Other’ Grants be set at $4,000,900 and sought approval for a grant of $31,000 to the ASTC Science World Society in advance of its 1998 Operating Grant. The grant represents 40% of the Society’s 1997 funding level.

The General Manager of Corporate Services recommended approval of the funding ceiling and submitted the grant request for consideration.

The following motion by Councillor Clarke was put and carried. The Committee, therefore,

RECOMMENDED

A.THAT the 1998 funding ceiling for ‘Other’ Grants be set as follows:

Major Facilities $3,450,900

"Other" Grants 550,000

Total $4,000,900

B.THAT Council approve an advance of its 1998 Operating Grant to ASTC Science World Society in the amount of $31,000, representing 40% of the 1997 funding level.

- CARRIED UNANIMOUSLY

7. 1998 Advance Installments: Cultural Operating Grants File: 2051

The Committee had before it an Administrative Report dated January 19, 1998 (on file) in which the Director of the Office of Cultural Affairs sought approval for a change in the level at which applicants qualify for advance installments on their operating grants from $5000 to $7,500. The Director also sought approval for advance installments to 45 organizations, totalling $407,960.

The General Manager of Community Services submitted the requests for consideration.

cont'd

Clause No. 7 (cont'd)

The following motion by the Mayor was put and carried. The Committee, therefore,

RECOMMENDED

A.THAT Council approve a change in the level at which applicants qualify for advance installments on their operating grants, requiring that an applicant’s previous year’s grant be over $7,500, rather than $5,000.

B.THAT Council approve advance installments on cultural operating grants in the amount of $407,960 to the 45 organizations listed in Appendix A of the Administrative Report dated January 19, 1998, source of funds to be the 1998 Cultural Grants Budget.

- CARRIED UNANIMOUSLY

8. 1998 Community Safety Grant Allocations File: 2201

The Committee had before it an Administrative Report dated January 20, 1998 (on file) in which the Chief Constable; Director of Community Services, Social Planning; and Director of Finance recommended approval of 1998 Community Safety Grants , totalling $300,000, to 18 Community and Neighbourhood Safety Offices and to the Vancouver Crime Prevention Society. The cost is to be shared on a 50/50 basis between the City and the Province.

Deputy Chief Constable Terry Blythe, Vancouver Police Department, responded to questions on the recommended grant to the Musqueam Neighbourhood Safety Office. Funding is an issue for all Community or Neighbourhood Safety Offices because of the limited funds available. Each office is encouraged is look at other resources. The Musqueam Office is not intended to be exclusively for the Reserve, but also to serve the southwest area of the City.

Ken Bayne, Comptroller of Budgets and Research, advised Musqueam Reserve does collect its own taxes but the residential tax comes to the City to pay for municipal services, including policing costs.

cont'd

Clause No. 8 (cont'd)

Chris Taulu, Coordinator, Joyce Street Neighbourhood Safety Office, supported the recommendation in the report. However, she questioned the proposed funding to the Vancouver Crime Prevention Society. Ms. Taulu expressed concern that the limited funding that was available to Safety Offices would now also cover the costs of the Police Department’s training and expertise.

Wendy Au, Social Planner, advised the Police Department will continue to provide training as before. It is intended the Vancouver Crime Prevention Society will provide office and organizational development training, as well as marketing strategy. Staff will evaluate the service provided and report back.

Barbara Wright, Coordinator, Broadway Station Neighbourhood Safety Office, noted one of the conditions for a grant for the Broadway Safety Office is to implement a feasibility study on a possible joint office with Mt. Pleasant Safety Office. The Offices serve two separate communities. In addition, the Broadway Office is in the process of conducting a survey as part of City Plan. She requests the feasibility study be put on hold until the other survey has been completed.

Anthony Norfolk, Chair, Mount Pleasant Safer Community Society; and Deborah Dolly-Entwhistle, Coordinator, Mt. Pleasant Crime Prevention Office (brief filed); advised Mt. Pleasant is looking westward not eastward in providing services. The requested feasibility study will divert energy from program delivery to doing a survey, as well as being an expensive and demanding condition.

Wendy Au, Social Planner, noted the two Safety Offices have overlapping boundaries and there are opportunities for securing free office space. In addition, both Offices will be conducting community surveys and could easily include several questions in those surveys to fulfill the condition for a feasibility study.

During discussion, Committee members noted the joint City-provincial funding for the Safety Offices is in place until 1999 and questioned if the Minister of Municipal Affairs had provided further information on the sharing of traffic fine revenue.

cont'd

Clause No. 8 (cont'd)

The following motion by Councillor Kennedy was put and carried. The Committee, therefore

RECOMMENDED

A.THAT Council approve 1998 Community Safety Grants, including conditions, as listed in Appendix A of the Administrative Report dated January 20, 1998, with the exception of the Musqueam Neighbourhood Safety Office. The cost to be shared on a 50/50 basis between the City and the Province with the source of funds for the City’s portion being 1998 Other Grants Budget, to be approved in advance of approval of the 1998 Operating Budget.

FURTHER THAT staff provide more clarification on the funding of, and the community serviced by, the Musqueam Neighbourhood Safety Office.

B.THAT there be no additional cost to the Broadway Station NSO and the Mount Pleasant NSO to develop feasibility studies.

C.THAT Council request the Minister of Municipal Affairs for a definitive statement on the traffic fine revenue sharing process.

- CARRIED UNANIMOUSLY

The meeting adjourned at 11:10 a.m.

* * * * *

(c) 1997 City of Vancouver