City Services & Budget Minutes

1
CITY OF VANCOUVER
REGULAR COUNCIL MEETING MINUTES
CITY SERVICES AND BUDGETS
JULY 31, 1997
A Regular Meeting of the Council of the City of Vancouver was held on Thursday, July 31, 1997 at 10:45 a.m., in Committee Room No. 1, Third Floor, City Hall, following the Standing Committee on City Services and Budgets meeting, to consider the recommendations of the Committee.
PRESENT: Mayor Philip Owen
Councillor Don Bellamy
Councillor Nancy A. Chiavario
Councillor Alan Herbert
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Gordon Price
Councillor George Puil
Councillor Sam Sullivan
ABSENT: Councillor Jennifer Clarke (Leave of Absence)
CITY MANAGER'S
OFFICE: Ken Dobell, City Manager
CLERK TO THE
COUNCIL: Tarja Tuominen
COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy ,
THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the chair.
- CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
July 31, 1997
Council considered the recommendations of the Committee, as contained in the following clauses of the attached report:
Cl.1: 1997 Capital Grant Allocations
Cl.2: 1997 Childcare Grants Allocation - Report 2 of 3
Cl.3: Renewal of Musqueam Service Agreement
Cl.4: Corporate Information Systems Replacement
Cl.5: Information Technology Infrastructure -
1997 Expansion and Replacement Program
Cl.6: Geographic Information and Automated Mapping
System (GIS) Project Financing
1997 Capital Grant Allocations
(Clause 1)
MOVED by Cllr. Bellamy,
THAT the recommendation of the Committee, as contained in Clause 1 of this report, be approved.
- CARRIED BY THE REQUIRED
MAJORITY
(Councillors Daniel Lee and Puil opposed to a grant to the
VON Richmond-Vancouver;
Councillor Sullivan opposed to no grant to the
Western Institute for the Deaf)
1997 Childcare Grants Allocation - Report 2 of 3
(Clause 2)
MOVED by Cllr. Puil,
THAT the recommendation of the Committee, as contained in Clause 2 of this report, be approved.
- CARRIED UNANIMOUSLY AND
BY THE REQUIRED MAJORITY
Clauses 3 to 6
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clauses 3 to 6 of this report, be approved.
- CARRIED UNANIMOUSLY
COMMUNICATIONS AND/OR PETITIONS
1. Fireworks Display: Sunday, August 3, 1997 File: 4206
July 30, 1997
MOVED by Cllr. Herbert,
THAT the memorandum from the City Clerk dated July 30, 1997 advising of the fireworks display on Sunday, August 3, 1997 be received for information.
- CARRIED UNANIMOUSLY
CITY MANAGER'S ADMINISTRATIVE REPORTS
1. Trestle Way, a New Public Street Name File: 5527
July 23, 1997
MOVED by Cllr. Bellamy,
A.THAT a new public street, lying southwest of Pacific Boulevard, which runs generally southeast from Richards Street, crosses Homer Street and extends beyond it, be named Trestle Way.
B.THAT the Director of Legal services be instructed to bring forward the appropriate amendments to the Street Name By-Law.
- CARRIED UNANIMOUSLY
OTHER REPORTS
1. Report to Council
Vancouver Liquor Licensing Commission
June 25, 1997
The Council considered this report which contains three clauses identified as follows:
Cl.1: 3135 West Broadway: Restaurant Class 2
E.D.M. Enterprises Ltd. (Culpepper's Restaurant)
Cl.2: 1128 West Hastings Street: Pinnacle International
(Proposed New Hotel Site)
Class A Lounge, Class A Pub, Restaurant Class 2
Cl. 3: 390 West Hastings Street: Cybernet Enterprises Inc.
Restaurant Class 2
3135 West Broadway: Restaurant Class 2
E.D.M. Enterprises Ltd. (Culpepper's Restaurant)
(Clause 1)
Paul Teichroeb, Chief License Inspector, and Inspector Dave Jones, Vancouver Police Department, presented an overview and responded to questions on the problems associated with licensed premises located adjacent to residential areas.
MOVED by Cllr. Kennedy,
A.THAT the Vancouver Liquor Licensing Commission endorse the application by E.D.M. Enterprises Ltd., doing business as Culpepper’s Restaurant, for a Restaurant-Class 2 at 3135 West Broadway, having considered the concerns of neighbourhood residents and business operators, subject to the following conditions:
i)a time-limited development permit being issued on the site, subject to annual renewal;
ii)a 10:00 p.m. patio closing time;
iii)that staff monitor this premise on an ongoing basis and report back if there are any significant problems or complaints.
B.THAT the City Manager provide a report back on possible solutions to deal with licensed premises located adjacent to residential areas, addressing such issues as:
cont’d
Clause No. 1 (cont’d)
- enforcement;
- amplified music, live and canned;
-restaurants operating like pubs where the emphasis is more on liquor than food;
-parking and traffic management, and their impacts on the adjacent residential area;
-noise;
- criminal activities;
- increase in graffiti, damage to personal property;
-impacts of outdoor patios;
-impact of people departing the establishments late in the evening;
- inappropriate public behaviour.
- CARRIED UNANIMOUSLY
1128 West Hastings Street: Pinnacle International
(Proposed New Hotel Site
Class A Lounge, Class A Pub, Restaurant Class 2
(Clause 2)
MOVED by Cllr. Kennedy,
THAT Council endorse the request from Pinnacle International for Class A Lounge (225 seats), Class A Pub (125 seats) and Restaurant-Class 2 (375 seats with a 100-seat patio) liquor licenses, subject to the outdoor patio closing at 11:00 p.m., at the proposed new hotel at 1128 West Hastings Street.
- CARRIED UNANIMOUSLY
390 West Hastings Street: Cybernet Enterprises Inc.
Restaurant Class 2
(Clause 3)
MOVED by Cllr. Kennedy,
THAT the Vancouver Liquor Licensing Commission inform the General Manager of the Liquor Control and Licensing Branch that the City has no objection to the installation of two large film/television screens and numerous computer terminals at the Restaurant-Class 2 at 390 West Hastings Street.
- CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
THAT the Committee of the Whole rise and report.
- CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED BY Cllr. Bellamy,
THAT the report of the Committee of the Whole be adopted.
- CARRIED UNANIMOUSLY
ENQUIRIES AND OTHER MATTERS
1. Canada-BC Infrastructure Works Program
The Mayor circulated copies of a letter dated July 28, 1997 (on file) from the federal Minister of Fisheries and Oceans, to Premier Glen Clark concerning the Canada-British Columbia Infrastructure Works program. In the letter, the Minister expressed concerns that projects identified as top priorities by a variety of BC municipalities are not being recommended by the provincial government.
MOVED by Cllr. Puil,
THAT the Mayor advise the Minister of Fisheries and Oceans the City is in agreement with the concerns expressed in his letter to the Premier.
- CARRIED UNANIMOUSLY
The Council adjourned at 11:15 a.m.
* * * * *
REPORT TO COUNCIL
STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS
JULY 31, 1997
A Regular Meeting of the Standing Committee of Council on City Services and Budgets was held on Thursday, July 31, 1997 at 9:30 a.m., in Committee Room No. 1, Third Floor, City Hall.
PRESENT: Councillor George Puil, Chair
Mayor Philip Owen
Councillor Don Bellamy
Councillor Nancy A. Chiavario
Councillor Alan Herbert
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Gordon Price
Councillor Sam Sullivan
ABSENT: Councillor Jennifer Clarke (Leave of Absence)
CITY MANAGER'S
OFFICE: Ken Dobell, City Manager
CLERK TO THE
COMMITTEE: Tarja Tuominen
ADOPTION OF MINUTES
The Minutes of the Standing Committee on July 10, 1997, were adopted as circulated.
RECOMMENDATION
1. 1997 Capital Grant Allocations File: 2005
The Committee had before it a Policy Report dated July 8, 1997 (on file) in which the Directors of Community Services, Social Planning, and Office of Cultural Affairs recommended allocations to 11 social service and cultural organizations for the 1997 Capital Grant program.
cont’d
Clause No. 1 (cont’d)
The General Manager of Community Services submitted the grant allocations for consideration.
Jeff Brooks, Director of Community Services, Social Planning, and Rick Gates, Social Planner, responded to questions on why grants are being recommended for health related applications from the Vancouver Oral Institute, VON Richmond-Vancouver and Western Institute for the Deaf and Hard of Hearing. The Vancouver Oral Institute is requesting funding for a childcare program for 25 children, the VON Richmond-Vancouver is requesting a grant to help improve handicapped access to its respite centre, and the Western Institute for the Deaf and Hard of Hearing is requesting funding to assist in the cost of separating the testing and counselling areas. The Western Institute for the Deaf and Hard of Hearing receives funding of one-third each from United Way, the Province, and other sources.
The following motion by Councillor Chiavario was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT Council approve the following Capital Grants, including conditions on the grants, where noted in Appendix A of the Policy Report dated July 8, 1997:
Applicant Recommended
Artspeak Gallery $20,000
Harbourview Day Care $6,100
Immigrant Services Society of BC $3,500
Kits Neighbourhood House $1,100
Moberley Park Preschool $1,350
Rothstein Theatre $1,200
St. James Daycare $0
Unit/Pitt Society $0
Vancouver Co-op Radio $1,300
Vancouver Oral Centre $25,000
Volunteer Grandparents $900
VON Richmond-Vancouver $2,400
Western Institute for the Deaf $0

Clause No. 1 (cont’d)
B.THAT staff review the criteria and guidelines for Capital Grants on the eligibility of health related applications.

- CARRIED
(Councillors Daniel Lee and Puil opposed to the grant to the
VON Richmond-Vancouver;
Councillor Sullivan opposed to no grant to the
Western Institute for the Deaf)
2. 1997 Childcare Grants Allocation - Report 2 of 3 File: 2402
The Committee had before it an Administrative Report dated July 14, 1997 (on file) in which the Director of Community Services, Social Planning, recommended 24 Childcare Program Enhancement grants totalling $128,895; 20 Inner-city childcare sustaining Grants totalling $194,500; and one Childcare Program Development Grant of $5,000.
The General Manager of Community Services submitted the recommendations for consideration.
Penny Coates, Childcare Coordinator, responded to questions on the reduction of provincial funding to the Vancouver School Board and the School Board's intent on collecting building occupancy fees from childcare facilities located in schools.
The following motion by Cllr. Chiavario was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT Council approve 24 Childcare Program Enhancement Grants totalling $128,895 as listed in Appendix I of the Administrative Report dated July 14, 1997, with conditions as noted; source of funds: 1997 Childcare Grants Funds, 1997 Operating Budget.
B.THAT Council approve 20 Inner-city Childcare Sustaining Grants totalling $194,500 as listed in Appendix I of the Administrative Report dated July 14, 1997, with conditions as noted; source of funds: 1997 Childcare Grants Funds, 1997 Operating Budget.
cont’d
Clause No. 2 (cont’d)
C.THAT Council approve one Childcare Program Development Grant of $5,000 to assist Grandview Terrace Childcare Society with the non-capital costs associated with opening a new licensed Preschool Program; source of funds: 1997 Childcare Grant Funds, 1997 Operating Budget.
D.THAT Council request the Vancouver School Board to reconsider its decision to recover building occupancy and janitorial costs of those childcare facilities located in schools.
- CARRIED UNANIMOUSLY
3. Renewal of Musqueam Service Agreement File: 1203
The Committee had before it an Administrative Report dated July 11, 1997 (on file) in which the General Manager of Corporate Services recommended the extension of a recently expired service agreement between the City and the Musqueam Band. The extension is an interim measure until agreement and approvals are reached on the content of a long-term service agreement.
Ken Stoke, General Manager of Corporate Services, responded to questions on the status of and the negotiations for a long-term agreement.
The following motion by the Mayor was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT Council approve the renewal of the recently expired Musqueam Service Agreement on the same terms and conditions for a two-year term (January 1, 1997 - December 31, 1998) as an interim measure in recognition of the ongoing negotiations taking place between the City and the Musqueam Band to achieve a long-term service agreement.
B.THAT Council authorize the Director of Legal Services to approve the renewal agreement on behalf of the City, subject to its approval by the Musqueam Band Council.
- CARRIED UNANIMOUSLY
4. Corporate Information Systems Replacement File: 1186
The Committee had before it an Administrative Report dated June 23, 1997 (on file) in which the Corporate Management Team, in consultation with the Corporate Systems Replacement Project Team, sought approval of funding of $150,000 to provide for work leading up to and during negotiation of an appropriate contract with the preferred vendor for a replacement of the Corporate Information Systems. Approval will include the engagement of a consultant to assist the process in preparation of a report back in September 1997.
The City Manager recommended approval as the work will allow staff to firm up the costs of this important step leading up to a request for Council to approve a contract for purchase and supply of the recommended software solutions.
Sam Kuzmick, Director of Operations Support, reviewed the report and responded to questions on Year 2000 deadlines, outsourcing and the anticipated cost of replacing the software and hardware used for the City's finance systems.
The following motion by Cllr. Kennedy was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT Council approve funding of $150,000 to provide for the work leading up to and during negotiation of an appropriate contract with the preferred vendor, including the engagement of a consultant to assist this process, in preparation for a report back to Council in September.
B.THAT the City Manager be given authority to appoint the aforementioned consultant, should the cost exceed the current $30,000 approval authority.
Funding for these costs is available in the 1997 Operating Budget provision for Corporate Information Systems Replacement.
- CARRIED UNANIMOUSLY
5. Information Technology Infrastructure - File: 1186
1997 Expansion and Replacement Program
The Committee had before it an Administrative Report dated July 16, 1997 (on file) in which the Chief Information Officer/Director of Information Technology division sought approval of a 1997 information technology infrastructure replacement and upgrade program.
Larry Meek, Chief Information Officer/Director of Information Technology, and Martin Crocker, Manager of Technology Planning, briefly reviewed the report and responded to questions.
The following motion by Cllr. Kennedy was put and carried. The Committee, therefore,
RECOMMENDED
THAT Council approve the following 1997 information technology infrastructure replacement and upgrade program:
(A)The installation and upgrade of network communications services to 65 sites, and the replacement, upgrade and consolidation of local networking facilities;
(B)The replacement of 225 IBM mainframe terminals, which are unable to support current-generation information systems, with network-connected microcomputers;
(C)The expansion to all networked sites of basic e-mail, scheduling and basic internet-based information services;
(D)The acquisition and implementation of network management and support tools;
(E)The accelerated upgrade of desktop microcomputer operating systems to a common standard,
at an estimated total capital cost of $2.83M. Additional annual operating costs in 1998 and thereafter are estimated at $236,000, of which there is a staffing component, and Council further approves:
cont’d
Clause No. 5 (cont’d)
(F)The establishment of 4.5 regular full-time technical positions, at an annual cost of $225,000, subject to identification of their location within the organization by the Director of Information Technology in consultation with the Corporate Management Team, and to appropriate classification by the Director of Human Resources.
Both the capital costs and the increased operating costs will be funded from the Technology Infrastructure Replacement financing plan.
- CARRIED UNANIMOUSLY
6. Geographic Information and Automated Mapping
System (GIS) Project Financing
The Committee had before it an Administrative Report dated July 16, 1997 (on file) in which the Chief Information Officer, in consultation with the General Managers of Community Services, Corporate Services, and Engineering Services, sought approval of funding of staffing resources and the hardware and software for an expanded Geographic Information and Automated Mapping System (GIS).
The General Managers recommended approval.
Larry Meek, Chief Information Officer/Director of Information Technology, and Tom Hammel, Information Services Engineer, responded to questions.
The following motion by Cllr. Chiavario was put and carried. The Committee, therefore,
RECOMMENDED
A.THAT Council approve an allocation of $247,800 to fund the establishment of two temporary full time technical positions in the Information Technology Department for a period of 24 months to provide application development and technical system support to the expanded Geographic Information and Automated Mapping System (GIS). The positions are subject to job evaluation by the Director of Human Resource Services. Funding for these costs is available in the 1997 Operating Budget provision for Corporate Information Systems Replacement.
cont’d
Clause No. 6 (cont’d)
B.THAT Council approve an allocation of $192,500 to cover staff training, data conversion and integration, and additional costs of the expanded Geographic Information and Automated Mapping System. Funding for these costs is available in the 1997 Operating Budget provision for Corporate Information Systems Replacement.
C.THAT Council approve an allocation of $400,000 to provide GIS hardware and software for the expanded system. Funding for these costs is available in the 1997 Operating Budget provision for Corporate Information Systems Replacement.
- CARRIED UNANIMOUSLY
The meeting adjourned at 10:45 a.m.
* * * * *

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