ADMINISTRATIVE REPORT
Date: June 23, 1997
Dept. File No.: CREP076A
CC File No.: 1805
TO: Vancouver City Council
FROM: General Manager of Engineering Services
Manager of Purchasing Services
SUBJECT: Award of Tender No. 41-97-03,
Supply of Front Loader Packer Refuse Trucks
RECOMMENDATION
THAT Council accept: for Item 1, the bid which offers best value to
the City from Kamloops Mack Trucks for three Mack model MR688S cab
& chassis at a total cost of $317,031.81 ($104,950.97 each, plus
$726.30 each for air conditioning); and for Item 2, the low bid
from Universal Handling Equip Co. for three model UFL-8-38-HP/FE2
front packers at a total cost of $170,208 ($56,736 each), plus the
Provincial Sales Tax, the 7% Goods and Services tax (less any
municipal rebate received) and the BC Environmental Levy, subject
to contracts satisfactory to the Director of Legal Services.
COUNCIL POLICY
The policy of Council is to award contracts for the purchase of
equipment, supplies and services that will give the highest values based
on quality, service and price.
Contracts with a value over $300,000 are referred to Council.
DISCUSSION
Tenders for the above were opened on March 24, 1997 and referred to the
General Manager of Engineering Services and the Manager of Purchasing
Services for report. The Provincial Sales Tax, the 7% Goods and
Services Tax (less any municipal rebate received) and the Provincial
Environmental Levy are in addition to all pricing shown in this report
and in the tabulation. Funds of $600,000.00 are provided from the Truck
Plant Account.
This tender called for prices for up to five front loader packer trucks.
These trucks are used by the Sanitation Branch for commercial and
apartment container pickup and disposal, 120-130 containers per day are
emptied. This tender consists of Item 1 for the supply of the truck
chassis and Item 2 for the supply and installation of the refuse body.
Three units are required, these will be replacing three units which have
reached the end of their economic lives.
Item No. 1 26,000kg Truck Chassis
Eight bids were received from six suppliers with prices including
options ranging from $98,908.78 to $109,276.00 each.
Bids 1 & 2 are for a Volvo model WX64. This model truck is currently
being used by the City and has several problems related to visibility
and cab ergonomics. The City uses a 'triangle' pickup system requiring
sightlines almost to the front bumper to facilitate container pickup.
This is accomplished on this cab by mounting a mirror inside the cab at
the top of the windscreen pointing back down to the front bumper. This
is an awkward procedure made worse by having to deal with an inverted
image and rain splattered windshields. As well, space for the driver
and the passenger is limited to the extent that a proper seat cannot be
installed on the passenger side. This cab is not suitable for this
application and is not recommended.
Bid No. 3 at $104,156.00 is for a Peterbilt model 320. This truck is
also currently being used by the City, and its sightlines are such that
it also requires the use of an interior mirror. This bid is not
recommended for the same vision problems as discussed above.
Bid No. 4 at $105,677.27 for a Mack model MR688S meets specifications
and is acceptable. For this operation, the Mack is the best cab
providing excellent visibility and sufficient cab space.
Accordingly, this bid is recommended as the bid offering best value to
the City.
Item no. 2 Front Loader Refuse Body
Four bids were received from four suppliers with the base prices ranging
from $56,736.00 to $86,727.00.
Bid No. 1 from Universal Handling Equipment meets specifications and is
acceptable.
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