Supports Item No. 2
T&T Committee Agenda
June 17, 1997
ADMINISTRATIVE REPORT
Date: May 15, 1997
Dept. File No.1.40.97.04
CC File No.: 1801-1
TO: Standing Committee on Transportation and Traffic
FROM: General Manager of Engineering Services
SUBJECT: Award of Contract #9702: Pressure Reducing Station
Construction and Related Work at three sites: 49th &
West Boulevard, 33rd Avenue & Victoria Drive,
Beach Avenue & Jervis Street
RECOMMENDATION
THAT the contract for Pressure Regulating Valve Station
Construction and Related Work at the three sites be awarded to the
low bidder meeting specifications, Westport Construction, at a
lump sum cost of $533,395; source of funds to be Account Code
17/36/4205/999; and further that the City Engineer be authorized to
execute a contract with Westport Construction in a form
satisfactory to the Director of Legal Services.
COUNCIL POLICY
Construction contracts over $200,000 to be awarded by Council.
Contracts are to be awarded on the basis of best value for fee.
PURPOSE
This report recommends that the contracts for the construction and
related work of the pressure reducing valve (PRV) stations at 49th &
West Boulevard, 33rd Avenue & Victoria Drive and Beach Avenue & Jervis
Street be awarded to the low bidder, Westport Construction Group.
BACKGROUND
The 1997 Waterworks Capital Budget provides $1,000,000 funding for the
construction of new and replacement PRV stations throughout the City.
These stations have reached the end of their service lives, and their
proper operation is essential to provide a continuous supply of water
for both domestic consumption and fire protection.
DISCUSSION
Tenders were let and received for the pressure reducing valve (PRV)
stations at 49th & West Boulevard, 33rd & Victoria Drive and Beach
Avenue and Jervis Street. (Contract #9702).
Tenders for Contract #9702 were opened on May 26th, 1997, and referred
to the Manager of Engineering Services. Nine bidders submitted complete
tender packages that met the contract requirements, including bonding.
The tenders were structured such that contractors bid as a combined
package.
All tenders have been checked for completeness and accuracy and any
miscalculations and omissions have been corrected. A tabulation of the
total lump sum tender prices is shown below with the lowest tender
first:
Contractor Total Lump Sum
Tender Price
Contract 9702
Westport Construction Group $533,395.00
Cicuto and Sons Contractors $635,366.00
Ltd.
Ponte Bros. Contracting Ltd. $652,703.38
Sandpiper Contracting Ltd. $660,639.40
Tehcon Construction Services $674,294.00
Ltd.
Lessard Project Mgmt. and $794,812.00
Construction Inc.
Alexander Construction Ltd. $841,138.00
Canem Systems Ltd. $903,840.00
C.A.P. Ventures Ltd. $971,293.00
The tender submitted by the low bidder, Westport Construction is in
accordance with the specifications and includes the required bonding.
They have experience with this type of work. Reference checks indicate
that they are a reputable firm.
On Wednesday, May 28, 1997, Westport Construction wrote to the City
indicating that they have made errors in their tender and requesting
that they not be awarded this contract. The letter is attached to this
report.
Despite the concerns that Westport Construction has raised since
submitting their bid, staff are satisfied that Westport Construction
Group is capable of carrying out this project, and that their bid is
legally binding and irrevocable.
FUNDING AND COST
The low bid for Contract #9702 is within the preliminary engineer s
estimates of $735,000 and the project budget. The contractors have
submitted a breakdown of the lump sum prices which will be used for
calculating interim payments. The final cost of each contract may vary
as a result of extra or "force account" work, if required.
Funds for these contracts are available in account No. 17/36/4205/999,
"Pressure Reducing Valve (PRV) Stations".
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