CITY OF VANCOUVER
REGULAR COUNCIL MEETING MINUTES
STANDING COMMITTEE OF COUNCIL ON
CITY SERVICES AND BUDGETS
MAY 15, 1997
A Regular Meeting of the Council of the City of Vancouver was held
on Thursday, May 15, 1997 at 10:00 a.m. , in Committee Room No. 1, Third
Floor, City Hall, following the Standing Committee on City Services and
Budgets meeting, to consider the recommendations of the Committee.
PRESENT: Mayor Philip Owen
Councillor Nancy A. Chiavario
Councillor Jennifer Clarke
Councillor Alan Herbert
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Gordon Price
Councillor George Puil
Councillor Sam Sullivan
ABSENT: Councillor Don Bellamy (Leave of Absence)
CITY MANAGER'S
OFFICE: Ken Dobell, City Manager
CLERK TO THE
COUNCIL: Tarja Tuominen
COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Herbert,
THAT this Council resolve itself into Committee of the Whole, Mayor
Owen in the chair.
- CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
May 15, 1997
Council considered the recommendations of the Committee, as
contained in the following clauses of the attached report:
Cl.1: Better City Government: Street Survey and Design Process
Review
Cl.2: 1997 Supplementary Capital Budget
Clauses 1 and 2
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clauses
1 and 2 of this report, be approved.
- CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Cllr. Herbert,
THAT the Committee of the Whole rise and report.
- CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Chiavario,
THAT the report of the Committee of the Whole be adopted.
- CARRIED UNANIMOUSLY
The Council adjourned at 10:05 a.m. to reconvene "In-Camera".
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REPORT TO COUNCIL
STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS
MAY 15, 1997
A Regular Meeting of the Standing Committee of Council on City
Services and Budgets was held on Thursday, May 15, 1997 at 9:30 a.m., in
Committee Room No. 1 , Third Floor, City Hall.
PRESENT: Councillor George Puil, Chair
Mayor Philip Owen
Councillor Nancy A. Chiavario
Councillor Jennifer Clarke
Councillor Alan Herbert
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Gordon Price
Councillor Sam Sullivan
ABSENT: Councillor Don Bellamy (Leave of Absence)
CITY MANAGER'S
OFFICE: Ken Dobell, City Manager
CLERK TO THE
COMMITTEE: Tarja Tuominen
ADOPTION OF MINUTES
The Minutes of the Standing Committee on April 24, 1997 were
adopted.
RECOMMENDATION
1. Better City Government: Street Survey
and Design Process Review File: 1006-1
The Committee had before it an Administrative Report dated April
17, 1997 (on file) in which the General Manager of Engineering Services
recommended approval for funding of $250,000 from the Service
Improvement Reserve and a $9500 increase in the Annual Street Operating
Budget to fund the transfer of the Street Survey and Design Process from
a manual process to a digital process.
Don Brynildsen, Assistant City Engineer, Streets Division, and
Brian Willock, Project Manager, presented a brief overview of the
report and responded to questions. Mr. Brynildsen noted the General
Manager of Engineering Services recommended approval of Recommendations
A, B and C, not just A and B as reported in the General Manager's
Comments.
Gudrun Langolf and Patrick Newton, representing CUPE 15, supported
the purchase of equipment and training. Members are excited about the
new technology and being able to produce an even better product.
However, the Union does not agree with the elimination of positions to
pay for the new process. The change from a manual process to a digital
one usually takes longer than one imagines. The Union requests a delay
in the decision until managers are absolutely sure equipment is on track
and elimination of positions is warranted. Moreover, managers are not
able to identify which employees will be affected. Better City
Government should be to improve work processes and City services and not
eliminate positions.
Don Brynildsen advised one position has been vacant for some time
and the other one is not being looked at until 1998.
The following motion by the Mayor was put and carried. The
Committee, therefore,
RECOMMENDED
A. THAT Council approve funding of $250,000 through a loan from
the Service Improvement Reserve to purchase equipment and
training to transfer the Street Survey and Design Process from
a manual process to a digital process and effect other process
efficiencies as noted in the Administrative Report, dated
April 17, 1997.
B. THAT Council approve a $9500 increase in the Annual Streets
Operating Budget for software maintenance and cellular phone
operating costs.
C. THAT Council approve the elimination of position # 2484 in
1997 and a second position to be identified in 1998, together
with an annual reduction in the Engineering Departments
overtime budget of $12,000 effective 1998 as a source of funds
to pay back the loan.
- CARRIED UNANIMOUSLY
2. 1997 Supplementary Capital Budget File: 1602-1
The Committee had before it an Administrative Report dated May 1,
1997 (on file)
in which the Director of Finance reviewed the requests for funding from
the 1997 Supplementary Capital Budget and sought approval of the
recommended projects.
The General Manager of Corporate Services recommended approval.
Ken Bayne, Comptroller of Budgets & Research, briefly reviewed the
recommendation and responded to questions.
The following motion by the Mayor was put and carried. The
Committee, therefore,
RECOMMENDED
THAT the civic projects, identified as Recommended in Appendix 1
of the Administrative Report dated May 1, 1997 and totalling
$1,200,000, be approved, with funding from the 1997 Supplementary
Capital Budget.
- CARRIED UNANIMOUSLY
The meeting adjourned at 10:00 a.m.
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