CITY OF VANCOUVER
REGULAR COUNCIL MEETING MINUTES
STANDING COMMITEE OF COUNCIL ON
CITY SERVICES AND BUDGETS
MAY 8, 1997
A Regular Meeting of the Council of the City of Vancouver was held
on Thursday, May 8, 1997 at 11:10 a.m , in Committee Room No. 1, Third
Floor, City Hall, following the Standing Committee on City Services and
Budgets meeting, to consider the recommendations of the Committee.
PRESENT: Mayor Philip Owen
Councillor Don Bellamy
Councillor Nancy A. Chiavario
Councillor Jennifer Clarke
Councillor Alan Herbert
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Gordon Price
Councillor George Puil
Councillor Sam Sullivan
CITY MANAGER'S
OFFICE: Judy Rogers, Deputy City Manager
CLERK TO THE
COUNCIL: Tarja Tuominen
COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,
THAT this Council resolve itself into Committee of the Whole, Mayor
Owen in the chair.
- CARRIED UNANIMOUSLY
COMMITTEE REPORTS
Report of Standing Committee on City Services and Budgets
May 8, 1997
Council considered the recommendations of the Committee, as
contained in the following clauses of the attached report:
Cl.1: Reconsideration of 1997 Cultural Grant Recommendations
Cl.2: Reconsideration of Community Services Grants Applications
Cl.3: Retention of Revenues
Cl.4: 1997 Basic Capital Budget
Reconsideration of 1997 Cultural Grant Recommendations
(Clause 1)
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clause 1
of this report, be approved.
- CARRIED UNANIMOUSLY
AND BY THE REQUIRED
MAJORITY
Reconsideration of Community Services Grants Applications
(Clause 2)
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clause 2
of this report, be approved.
- CARRIED BY THE
REQUIRED MAJORITY
(Councillor Sullivan and the Mayor opposed to B)
Retention of Revenues
(Clause 3)
MOVED by Cllr. Puil,
THAT the recommendations of the Committee, as contained in Clause 3
of this report, be approved.
- CARRIED
(Councillors Chiavario, Kennedy and Don Lee opposed to D)
1997 Basic Capital Budget
(Clause 4)
MOVED by Cllr. Puil,
THAT the recommendation of the Committee as contained in Clause 4
of this report, be approved.
- CARRIED UNANIMOUSLY
RISE FROM COMMITTEE OF THE WHOLE
MOVED by Cllr. Bellamy,
THAT the Committee of the Whole rise and report.
- CARRIED UNANIMOUSLY
ADOPT REPORT OF COMMITTEE OF THE WHOLE
MOVED by Cllr. Puil,
SECONDED by Cllr. Bellamy,
THAT the report of the Committee of the Whole be adopted.
- CARRIED UNANIMOUSLY
ENQUIRIES AND OTHER MATTERS
1. Use of Unusual Names by Candidates in Civic Elections
File: 3252-2
Councillor Kennedy advised the UBCM has been asked to place the
topic of the use of unusual names by candidates in civic elections on
the agenda for discussion at the next UBCM meeting. She will undertake
some research on this topic and asked further input from Council.
It was also suggested staff would be able to do some analysis of
the impact on the last general local elections by candidates using fake
or unusual names and to prepare a report which could be taken forward to
the UBCM. It was also suggested the report include the sections of the
Charter and Municipal Act to be amended to prevent the use of unusual
names in future civic elections.
MOVED by Cllr. Kennedy,
THAT staff be requested to provide a report on the impact on the
last general local elections by candidates using unusual names and to
include the sections of the Charter and Municipal Act to be amended to
prevent the use of unusual names in future elections.
- CARRIED UNANIMOUSLY
2. Lower Mainland Municipal Association File: 123
Annual General Meeting
Councillor Kennedy encouraged Council to attend the Lower Mainland
Municipal Association's Annual General meeting, to be held May 14 at
4:15 p.m., with Mayor Gillian Trumper, Mayor Halsey-Brandt and
Councillor Puil as guest speakers.
The Council adjourned at 11:15 a.m.
* * * * *
REPORT TO COUNCIL
STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS
MAY 8, 1997
A Regular Meeting of the Standing Committee of Council on City
Services and Budgets was held on Thursday, May 8, 1997, at 9:30 a.m.,
in Committee Room No. 1, Third Floor, City Hall.
PRESENT: Councillor George Puil, Chair
Mayor Philip Owen
Councillor Don Bellamy
Councillor Nancy A. Chiavario
Councillor Jennifer Clarke
Councillor Alan Herbert
Councillor Lynne Kennedy
Councillor Daniel Lee
Councillor Don Lee
Councillor Gordon Price
Councillor Sam Sullivan
CITY MANAGER'S
OFFICE: Judy Rogers, Deputy City Manager
CLERK TO THE
COMMITTEE: Tarja Tuominen
Vary Order of Agenda
Noting all members of the Committee were not present to consider
the agenda items dealing with grants, the Chair advised the agenda would
be varied to consider Agenda Item 3 first.
RECOMMENDATION
3. Retention of Revenues File: 4004-1
The Committee had before it an Administrative Report dated March
27, 1997 (on file) in which the Director of the Vancouver Public Library
sought clarification on how revenues generated by the Library will be
handled in the future. The Director recommended revenues from fines and
photocopying continue to be included in the annual budget estimates for
the Library to offset the annual operating costs. In addition, the
Director recommended the Library be allowed to retain 100% of all net
revenues, other than those from fines, photocopying, etc., to be used at
the discretion of the Library, and to retain 100% of the net revenues
received by fundraising in various forms for expenditure at its
discretion.
The City Manager recommended approval of an alternate set of
recommendations, noting that incremental revenue generation, for example
through sponsorship agreements, may become a moderately significant
source of revenue for the City. However, the City Manager supported the
Library retaining 100% of funds received through unconditional
donations or donations requiring only limited donor recognition. He
pointed out donors are usually not enthusiastic about donating funds to
cover operating costs to maintain existing levels of operation.
Judy Taylor, Chair, Vancouver Public Library Board, stated
retention of revenues is an important issue for the Library. It is
important everything possible is done to increase revenues for the
Library from sources other than government. The City Manager's
recommendations treat donations to the Library in a similar way to
funds raised by the Park Board - that the Library retains two-thirds of
the funds. The Park Board's potential for raising revenues is much
greater. Sponsorship is not something the public likes to see the
Library doing. However, the public may consider sponsorship more
favourably if they know all of the money is retained by the Library.
In response to questions, Judy Rogers, Deputy City Manager,
clarified the City Manager's comments on sponsorship revenues, advising
some departments have the ability to generate sponsorship revenues more
than others, but those revenues should be equally shared by all. Ms.
Rogers agreed staff will report back on defining "minimal" sponsor
identification.
Ken Bayne, Comptroller of Budgets and Research, clarified the
two-thirds agreement between Park Board and the City, advising it was
felt the retention of two-thirds provided enough incentive for the Park
Board to generate on-going revenues.
During discussion, some Committee members felt there was a huge
difference between the Library's and Park Board's budgets, and donators
of funds to the Library would expect that 100% of the funds remained
with the Library.
The following motion by the Mayor was put and carried. The
Committee, therefore,
RECOMMENDED
A. THAT revenues from fines and photocopying, etc. continue to be
included in the annual budget estimates for the Vancouver
Public Library in order to offset the City s support of annual
operating costs.
B. THAT the Vancouver Public Library apply net revenues earned
from City funded operations to the base operations of the
Library, reducing the cost of those operations.
C. THAT the Vancouver Public Library be allowed to retain two
thirds of net revenues earned from operations which are fully
funded by revenues.
D. THAT the Vancouver Public Library be allowed to retain two
thirds of sponsorship funds arranged by the Library (those
contributions established on a multi-year basis involving
identification of a commercial supplier as a sponsor) to be
used at the discretion of the Library but within the
Guidelines regarding service increases and new positions.
E. THAT sponsorship funds arranged by the City on a global basis
be directed to general revenue.
F. THAT the Vancouver Public Library retain 100% of donations
from individuals and unconditional donations or donations
requiring minimal sponsor identification from commercial
organizations.
- CARRIED
(Cllrs. Chiavario, Kennedy and Don Lee opposed to D)
1. Reconsideration of 1997 Cultural Grant Recommendations
File: 2052-2
The Committee had before it an Administrative Report dated April
21, 1997 (on file) in which the Director, Office of Cultural Affairs,
recommended approval of changes in the original grant recommendations
to two organizations - the Association of Neighbourhood Houses for the
Intertribal Pow Wow and the Japanese Canadian Studies Society - and no
grants to another two organizations - MTW Musical Theatreworks of Canada
and Word on the Street.
The General Manager of Community Services submitted the
recommendations for consideration.
Burke Taylor, Director of the Office of Cultural Affairs, was
present to answer questions.
The following appeared as a delegation to appeal the recommendation
of the Director of the Office of Cultural Affairs regarding their grant:
Jan Carley and Diane Stapley, Executive Directors, Musical
Theatreworks.
The following motion by Councillor Bellamy was put and carried.
The Committee, therefore,
RECOMMENDED
A. THAT Council not approve Project Grants to the following two
organizations that have requested reconsideration:
MTW Musical Theatreworks of Canada
Word on the Street.
B. THAT Council approve a $1,500 Project Grant to the Association
of Neighbourhood Houses for the Intertribal Pow Wow.
The source of funds for this grant would be the $1,500
remaining in the Project Grants category of the Cultural
Grants budget.
C. THAT Council approve a $2,500 Project Grant to the Japanese
Canadian Studies Society, SUBJECT TO confirmation of the
participation of experienced professional musical theatre
consultants, as well as sufficient financial resources to
undertake full production workshops of the musical theatre
version of "Rosie's Cafe", to the satisfaction of the
Director, Office of Cultural Affairs.
The source of funds for this grant would be $2,500 transferred from
the Operating to the Project Grants category of the Cultural Grants
budget, leaving an unallocated balance of $34,960 in Operating
Grants.
- CARRIED UNANIMOUSLY
2. Reconsideration of Community Services Grants Applications
File: 2152-2
The Committee had before it an Administrative Report dated April
22, 1997 (on file) in which the Director of Community Services, Social
Planning recommended approval of the Director's original
recommendations of a $ 27,540 Community Services grant to the South
Granville Seniors Friendship Centre and no grants to the High Risk
Project Society, Neil Squire Foundation, Stroke Recovery Association of
B.C. and the Westcoast Youth Net Society.
The General Manager of Community Services submitted the
recommendations for consideration.
Rick Gates, Social Planner, advised staff were present to answer
any questions.
The following appeared as delegations to appeal the recommendation
of the Director of Community Services, Social Planning regarding their
grant applications:
Gary Birch, Executive Director, Neil Squire Foundation
Colleen Goodrich, Executive Director, and
Cyril Harrod, President, South Granville Seniors Centre
Christine Boyd, Provincial Coordinator,
Stroke Recovery Association
Deborah Brady, President of the Board,
High Risk Project Society
The delegations responded to questions of the Committee.
A member of the Committee asked staff to provide a report on the
impact of gaming revenue decreases on all affected organizations.
The following motion by Councillor Bellamy was put and carried.
The Committee, therefore,
RECOMMENDED
A. THAT Council not approve a grant to High Risk Project Society,
in accordance with Social Planning s original recommendation.
B. THAT Council not approve a grant to the Neil Squire
Foundation, in accordance with Social Planning s original
recommendation.
C. THAT Council approve Social Planning s original recommendation
for a Community Services Grant of $27,540 to the South
Granville Seniors Friendship Centre.
D. THAT Council not approve a grant to the Stroke Recovery
Association of B.C., in accordance with Social Planning s
original recommendation.
E. THAT Council not approve a grant to the Westcoast Youth Net
Society, in accordance with Social Planning s original
recommendation.
- CARRIED
(Cllr. Sullivan and the Mayor opposed to B)
4. 1997 Basic Capital Budget File: 1602-1
The Committee had before it an Administrative Report dated May 1,
1997 (on file) in which the Director of Finance summarized the 1997
Capital Budget and sought approval for the allocation of Capital from
Revenue funding and for debenture authority necessary to complete the
funding of the 1997 Capital Program.
The following motion by Councillor Clarke was put and carried. The
Committee, therefore,
RECOMMENDED
A. THAT the 1997-1999 Capital Plan provision for Downtown South
Park Acquisition be reduced by $1,531,600 to provide for new
revenue transition funding in the 1997 Operating Budget.
B. THAT the allocation of the 1996 Capital from Revenue funding
of $9,068,400 to the 1997 Capital Budget be as follows:
Public Works $ 3,000,000
Police Protection 700,000
Social and Cultural Facilities 2,036,400
Other 1,732,000
Supplementary Capital 1,600,000
Total $ 9,068,400
C. THAT the 1997 Park Board Basic Capital Budget totalling
$11,273,900, as summarized in the Administrative Report dated
May 1, 1997 and detailed in Appendix 2 of the report, be
approved, with the funding to be provided from borrowing
authority as approved as part of the 1997-1999 Capital Plan.
D. THAT the allocations to the Protection, Social & Cultural
Facilities and Other components of the 1997 Basic Capital
Budget as summarized in the Administrative Report and detailed
in Appendix 3 of the report be approved.
- CARRIED UNANIMOUSLY
The meeting adjourned at 11:10 a.m.
* * * * *