SUPPORTS ITEM NO.  2        
   MAY  6, 1997

                         ADMINISTRATIVE REPORT

                                      Date: February 11, 1997
                                      File No. H626-2
                                      CC File1307-1/5653-1

   TO:       Standing Committee on Transportation and Traffic

   FROM:     General Manager of Engineering Services, General
             Manager of Human Resource Services, General Manager of
             Corporate Services and General Manager of Community

   SUBJECT:  City Hall Pay Parking Proposal to Reduce Auto Commuting


        A.   THAT the implementation of a pay-parking program for
             employee parking facilities at City Hall be approved,
             for the City Square parkade and 10th Avenue surface

        B.   THAT Council approve an initial rate of $2.00 per day
             and $35.00 per month for the pay-parking program and
             that the rate be reviewed on an annual basis.

        C.   THAT up to $20,000 be allocated for equipment for the
             pay-parking program, to be funded through revenues
             generated by the program.

        D.   THAT staff report back on the results of the   City  Square   Parkade    24       0       74     0     0     98
             pay-parking program, the disposition of surplus parking   P2
             revenue, and further steps in the program to reduce
             auto-dependent commuting.


   Council policy, as stated in the Clouds of Change report, and
   approved as part of Transport 2021, is to encourage commuter
   alternatives to single-occupant vehicles for City employees.

   Yukon Exec. Parkade       10                                                    4       0        4     0     0     14   PURPOSE

   This report outlines the measures required to implement a
   pay-parking system for the approximately 1060 City Hall precinct
   employees.  The motivation to implement this system comes from
   the Clouds of Change report, in which steps were recommended to
   reduce automobile emissions.  A pay parking program will
   encourage civic employees to commute by means other than
   single-occupant vehicles, as part of an overall Travel Demand
   Management program (TDM).


   In the Clouds of Change report of October 1990, Council directed
   staff to address automobile usage among City employees.  An
   Employee Transportation Administrator (ETA) was designated in
   1991 to coordinate a program designed specifically to encourage
   commuting to and from work by means other than single-occupant                           Single  Car Pool
   vehicles.  Under the ETA s direction, a successful car-pool
   program for civic staff in the precinct was developed.  To date,
   there are 67 registered car-pools of two or more passengers, who
   use the 61 designated spaces (about one fifth of the total
   employee spaces).  Bicycle parking showers and lockers have also
   been expanded.  The presence of a day care facility, availability
   of bus tickets for work-day trips, a fleet van-pool, and a
   guaranteed-ride-home program have also contributed to commute
   alternatives.  More recently, civic unions have been notified
   that a pay-parking program is being developed.

   In 1996, the GVRD began charging for employee parking at its 2
   main Burnaby sites.  This has been generally accepted by
   employees, on the understanding that revenues are redirected to
   other commuting alternatives. 


   Parking facilities in the precinct area include parkades at City
   Square, surface parking adjacent to City Hall, the East Wing
   parkades, the 10th Avenue surface lot, and, most recently, the
   Van City Building.  A total of 609 spaces are used for City
   functions.  Of these, 265 unreserved spaces and 61 carpool spaces
   are available to employees on a first-come, first-served basis. 
   An outline of the distribution of spaces in provided in Table 1.


   Of the 1060 precinct employees, approximately 450 drive alone and
   compete for the 265 unreserved City parking spaces on a typical
   Tuesday to Thursday.  The excess vehicles generally park in
   metered spaces on-street or on unregulated on-street spaces in   City  Square   Parkade   115                                                    1       13       0     0     73   135
   the    P1

   neighbourhood.  On Mondays and Fridays, there are sufficient
   parking spaces because many staff are off due to compressed work
   weeks.  Of those who drive, some are auto-captive either because
   they use their vehicles for City work-related purposes or because
   they need a car for other functions before and/or after work
   (e.g., drop off and pick up children at day-care or school).

   It is a central part of the City's operations that staff must
   visit different sites throughout the day and evening.  These
   include building and public-works inspectors, persons attending
   public meetings, and those delivering direct services to the
   public.  Measures have been provided, such as bus tickets and
   passes (and bicycles in some cases) to encourage alternative
   modes, but the majority of these trips still require vehicles. 
   CH Lower Deck              0       0        7     0    122    19   To meet this need, the City operates a number of fleet vehicles. 
   Most are stored at the precinct, but in some cases may be taken
   home by employees.   There are also employee and Councillor
   vehicles used for City purposes: it is often less expensive for
   employees to use their own vehicles, rather than for the City to
   purchase additional fleet vehicles.   When the City requires
   employees to use their own vehicles for this purpose, they are
   reimbursed for the proportioned costs.  Some form of auto
   allowance is paid to approximately 276 employees who use their
   own vehicles for work-related duties.   The implementation of a
   pay-parking system should not change the ability of staff to use
   their own vehicles for work, since this is an essential part of
   the City's operations.

   Table 1. Parking Supply and Allocation in the Precinct Vicinity
   (Spaces affected by pay-parking are shown in bold italics)

   Location                   Employees     Fleet Public Other Total

   NOTES: 1 includes Disabled parking / 2Councillors, Mayor's office, Loading
                 press / 3Day-care / 4Mixed fleet and auto allowance


     The focus of this initiative is to encourage as many employees as possible to use alternative modes of travel
     to work rather than single-occupant vehicles.  Therefore, the only exceptions to the employee pay-parking
     program would be vehicles used for work purposes including fleet vehicles, personal vehicles on City work and
     Councillor vehicles.

     While car-poolers are not exempt from the program, their efforts would be rewarded by the continued
     allocation of reserved stalls, and by the sharing of costs.  The current allocation of 61 stalls should be
   maintained and expanded as the program is evaluated in the future.     10th Ave. Surface Lot    126                                                    1       48       0     0     0    174

   In summary, the stalls for employee use found in the 10th Avenue surface lot (174 stalls) and the two levels
     of the City Square parkade (152 stalls) should be included at the start of this program.  This is a total of
     326 stalls.  Any private vehicle parking in the City-owned parkade currently must display a City permit,
     which is provided to any staff who requests one.   This practice would continue in order to ensure that the
     City lots are only used by City employees during work hours.   However, staff would also be required to
     purchase a ticket as noted in this report.


     A survey of parking facilities was undertaken to determine the market value of parking in the precinct area.  
     In the Central Broadway corridor to the west, most of the facilities surveyed were covered parkades with
     reserved stalls.   The monthly rate for this type of parking stall ranged from $55.00 to $85.00, with an
     average of $70.00.   City Hall is peripheral to this corridor, and adjacent to an area of Mount Pleasant
     where parking is low-cost or free.  Initially, it is proposed to set a monthly rate of $35.00 and to evaluate
     that rate on an annual basis.
   CH Upper Deck              5                                                    1       0        1    57    102    73
   One principle of TDM is that drivers should understand the marginal cost of using their vehicles.  
     Therefore, monthly passes would not be available.   Instead, employees would pre-purchase and validate
     tickets at a rate of $2.00 per day.   Except for carpools, this parking would not be reserved or guaranteed.  
     Based on a 4 or 5 day week, the resulting monthly rate would be $35 or $42.

     A magnetic pass system is currently being considered for the precinct.   If incorporated with pay parking,
     this would permit direct charge of the daily fee without the congestion of selling and validating tickets at
     the start of the shift.   It could also cap the cost at the specified monthly rate, thereby removing the
     inequity between full and compressed-week employees.

     It would also be possible to open the 10th Avenue lot to use by the public on evenings and weekends, in order
     to generate additional revenue.   Before this could proceed, however, the lighting needs to be improved and
     "ticket spitters" would have to be installed.   This subject can be covered in a report back on the program.


     There are three areas that will be converted to daily parking, the 10th Avenue surface lot, and each level of
     the City Square parkade.   The supply of ticket validators, spare batteries, and additional signage,
     including installation, would cost approximately $20,000 (first year) and depreciation at $4000 per year

     The administration of the program will be carried out by existing cashier and security staff.  Based on the
     method outlined, there will be an annual cost of approximately $10,000 for ticket printing and


     Assuming the demand for daily parking does not fall far below the supply of 326 stalls, it can be expected
     that 95% of the stalls will be occupied from Tuesday to Thursday.

   The following analysis estimates the annual revenues from the proposed pay-parking system:     Total                    322                                                    5       61     114    83    29    609

        326 stalls x $2.00 @ 95% occupancy
              * 17 days/month                                            $
              * 52 wks/year, less holidays                               $ 120,000.00/yr

     Costs for vehicles used on City business can be addressed in one of two ways.   Either the costs can be taken
     directly from the revenues generated by the program, or the calculated rates for auto allowance could be
     adjusted.   Initially, the former is proposed.   An estimate of the cost of pay parking for vehicles used on
     City business is $55,000 per year.   In the longer term, Departments should fully recognize the costs of
     their travel activities so these amounts should be incorporated into Departmental budgets.

     For 1997 the program should generate a small surplus.   In subsequent years, there will be a stream of
     surplus revenue that could be applied to provide additional incentives to alternative transportation modes
   such as bus pass subsidies, enhanced service, or improved facilities.  These options should be considered     10th Ave. Parkade         294      0       21     0     0     50
   separately by Council following further analysis.

                                                                        1997                       Subsequent Years
     Gross revenue                                                      $ 89,000                    $120,000

     GST & PST                                                             $ 11,000                     $ 15,000
     equipment installation/depreciation                                     20,000                        4,000
     management                                                              7,500                        10,000
     offset to vehicles used for City work                                 $ 41,500                     $ 55,000

     Net revenue                                                        $   9,000                    $ 36,000


     The use of parking areas, revenues and expenditures, and effects on employee commuting habits will be
   monitored.   These results will be reported back to Council so that future adjustments on the program and
     further TDM measures can be introduced.


     The affected employee Unions have been supplied with a copy of this report.


     The pay-parking system is an initiative to advance the City's Transportation Demand Management objectives.  
     By discouraging employees from driving to work and offering incentives encouraging alternative modes of
     travel, such as reserved carpool spaces,  guaranteed ride home program, improved cycling facilities, etc.,
     the City continues to lead by example towards reducing traffic volume and encouraging environmental awareness
     by the public.

     With the exception of vehicles required for City work purposes, all vehicles in specified lots will pay a
     rate of $2.00 per day for parking.   This amount is reasonable given market rates in adjoining areas.   The
     program should be monitored and reviewed on an annual basis.

     The projected annual gross revenues would be approximately $120,000 with potential additional revenues being
     generated from transient parking after hours and on weekends if the lot is suitably equipped.   The capital
     cost for installation of the facility is approximately $20,000.   Annual expenses are estimated to be
     approximately $85,000, for a net annual surplus of $36,000 beginning in 1998.   A future study should address
     this future revenue surplus, and other ways to further encourage alternative modes to the single occupant

                                      *    *    *    *    *    
Van City 10 4 0 0 0 0 10 Yukon Public Parkade 31 0 7 26 0 36