SUPPORTS ITEM NO. 1(c)
CS&B AGENDA
APRIL 10, 1997
ADMINISTRATIVE REPORT
Date: 1997 03 05
Dept. File No. RT
C.C. File No. 1006-1/1306-5
TO: Standing Committee on City Services and Budgets
FROM: General Manager of Community Services
SUBJECT: Interim Reorganization
RECOMMENDATIONS
A. That the position of Director of Permits and Licenses be
deleted, at an annualized salary, benefits and car allowance
cost reduction of $131,575.
B. That a Manager of Financial Services position be created at an
annualized salary and benefits cost of $73,889, subject to job
evaluation by the Human Resource Services Department.
C. That Community Services retain the residual funds total of
$57,686, subject to a report back to Council on further
organizational changes.
COUNCIL POLICY
Council approves creation and deletion of regular positions.
PURPOSE
The purpose of this report is to seek Council's approval to implement
one in a series of organizational changes resulting from the alignment
of four departments into the Community Services Group and the
facilitation of continuing Better City Government initiatives. Approval
of the above Recommendations will assist future organizational change
resulting from process redesign and, through reallocation of funds,
enable the financial component of the Support Services realignment to
proceed.
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DISCUSSION
The Director of Permits and Licenses has recently retired. The
responsibilities of the incumbent in this position have since been
reassigned on an interim basis within Permits and Licenses. Our work so
far suggests this position will not be required in the organization
supporting newly redesigned processes.
The Community Services Group requires a Manager of Financial Services to
provide financial support and guidance to a $30.5 million operating
budget and $24.2 million revenue budget (both 1997 unadjusted figures).
The Manager of Financial Services will assist Community Service s
evolution to a more financially responsible and entrepreneurial model of
operation. A key responsibility of this position will be undertaking
Council s recent directive to complete an annual analysis of revenues
and related expenditures as a basis for future adjustments to fee
schedules. This will involve establishing expenditure monitoring
processes, re-aligning accounts and incorporating appropriate cost
components from other departments.
This position is also needed to provide; financial planning, develop
longer-term strategy, enhance benefit/cost analysis for business cases
and funding proposals, provide analysis of expenditures to determine
possible efficiencies, and provide revenue analysis to determine
opportunities. The incumbent will be instrumental in building the
financial plan required to support a completely reinvented set of public
services.
The deletion of the Director of Permits and Licenses position flattens
the organization structure, reassigns responsibilities within the
existing structure and frees up resources for reallocation to other
areas of need. The residual funds, beyond funding the Manager of
Financial Services, will be required to support organization changes
that will be recommended in subsequent Council reports.
CONCLUSION
Community Services requests Council's approval of the above
Recommendations, which will enable the attainment of flattening the
senior levels of the organization supportive of process redesign and
reallocation of funds to meet other requirements. Subsequent reports to
Council will address the residual funds relative to other emerging
organizational change recommendations.
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