A8 ADMINISTRATIVE REPORT Date: March 20,1997 Dept. File No. H764-9 CC File No. 1801-1 TO: Vancouver City Council FROM: General Manager of Engineering Services SUBJECT: Tender No. 9706 - Construction of P.C. Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets RECOMMENDATION A. THAT Tender Number 9706 - Construction of P.C. Concrete Curbs and Gutters, and Asphaltic Concrete Pavement on Sundry Streets, from Columbia Bitulithic Limited, the low bidder, in the amount of $2,282,510.55, be accepted, subject to a contract satisfactory to the Director of Legal Services. B. THAT the Director of Legal Services execute the contract on behalf of the City. No legal rights shall arise hereby and none shall arise until execution of the contemplated Agreement. COUNCIL POLICY Construction contracts over $200,000 are to be awarded by Council. PURPOSE The purpose of this report is to obtain Council approval to award Tender No. 9706 for the construction of curbs and gutters and pavement on sundry streets. BACKGROUND The projects in this tender are new construction and went forward to the Court of Revision on March 27, 1997. - 2 - DISCUSSION Tenders for the construction of P.C. Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets (Tender No. 9706) were opened on March 12, 1997, and referred to the General Manager of Engineering Services for tabulation. All tenders were checked for completeness and accuracy and any miscalculations or omissions corrected. Tabulations of the amounts bid, with the lowest bid underlined, are shown below: 1. Columbia Bitulithic Ltd $2,282,510.55 2. Imperial Paving Limited $2,352,000.25 3. Jack Cewe Ltd. $2,369,486.50 4. Winvan Paving Limited $2,433,091.75 These bids include 7% G.S.T. and are based on unit pricing of estimated quantities supplied by the Department. Therefore, the actual cost of this tender may vary according to quantities measured during construction. As well, extra or "force account" work, in addition to the unit cost work, may increase the cost of this tender. FINANCIAL IMPLICATIONS The Engineer's anticipated tender for this contract was $2,264,050.62 which was determined on the basis of averaging the unit prices from the two local improvement street construction contracts in 1996. Comparing unit prices over the past nine years indicate that the low bid is reasonable. The total estimated cost for construction of the streets in this tender is $3,799,774. This estimated cost contains provision for sewer, waterworks, electrical and utility adjustments, catch basin adjustments, and unanticipated extra work in addition to the contract price. This additional work will be performed by the contractor, City crews, or, in some instances, by outside utilities. Funding for the City's share of this work has been approved by Council in the first and second step reports considered prior to the March 1997 Court of Revisions. CONCLUSION The low bid is balanced and consistent with the trend of contract unit prices for the past nine years and supports the recommendation that Contract No. 9706 be awarded to Columbia Bitulithic Ltd. * * * * *