A8
ADMINISTRATIVE REPORT
Date: March 20,1997
Dept. File No. H764-9
CC File No. 1801-1
TO: Vancouver City Council
FROM: General Manager of Engineering Services
SUBJECT: Tender No. 9706 - Construction of P.C. Concrete Curbs
and Gutters and Asphaltic Concrete Pavement on Sundry
Streets
RECOMMENDATION
A. THAT Tender Number 9706 - Construction of P.C. Concrete Curbs and Gutters, and Asphaltic Concrete
Pavement on Sundry Streets, from Columbia Bitulithic Limited, the low bidder, in the amount of
$2,282,510.55, be accepted, subject to a contract satisfactory to the Director of Legal Services.
B. THAT the Director of Legal Services execute the contract on behalf of the City. No legal rights shall
arise hereby and none shall arise until execution of the contemplated Agreement.
COUNCIL POLICY
Construction contracts over $200,000 are to be awarded by Council.
PURPOSE
The purpose of this report is to obtain Council approval to award
Tender No. 9706 for the construction of curbs and gutters and pavement on sundry streets.
BACKGROUND
The projects in this tender are new construction and went forward
to the Court of Revision on March 27, 1997.
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DISCUSSION
Tenders for the construction of P.C. Concrete Curbs and Gutters and Asphaltic Concrete Pavement on Sundry Streets (Tender
No. 9706) were opened on March 12, 1997, and referred to the General Manager of Engineering Services for tabulation.
All tenders were checked for completeness and accuracy and any
miscalculations or omissions corrected. Tabulations of the amounts bid, with the lowest bid underlined, are shown below:
1. Columbia Bitulithic Ltd $2,282,510.55
2. Imperial Paving Limited $2,352,000.25
3. Jack Cewe Ltd. $2,369,486.50
4. Winvan Paving Limited $2,433,091.75
These bids include 7% G.S.T. and are based on unit pricing of estimated quantities supplied by the Department.
Therefore, the actual cost of this tender may vary according to quantities measured during construction. As well, extra
or "force account" work, in addition to the unit cost work, may increase the cost of this tender.
FINANCIAL IMPLICATIONS
The Engineer's anticipated tender for this contract was $2,264,050.62 which was determined on the basis of averaging the
unit prices from the two local improvement street construction contracts in 1996. Comparing unit prices over the past
nine years indicate that the low bid is reasonable.
The total estimated cost for construction of the streets in this tender is $3,799,774. This estimated cost contains
provision for sewer, waterworks, electrical and utility adjustments, catch basin adjustments, and unanticipated extra
work in addition to the contract price. This additional work will be performed by the contractor, City crews, or, in
some instances, by outside utilities. Funding for the City's share of this work has been approved by Council in the
first and second step reports considered prior to the March 1997 Court of Revisions.
CONCLUSION
The low bid is balanced and consistent with the trend of contract unit prices for the past nine years and supports the
recommendation that Contract No. 9706 be awarded to Columbia Bitulithic Ltd.
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