A3


                             ADMINISTRATIVE REPORT

                                           Date: February 27, 1997
                                           Dept. File No. C316-324
                                           CC File No. 1801-1/5127-1

   TO:            Vancouver City Council

   FROM:          Manager of Real Estate Services

   SUBJECT:       Mountainview Cemetery Consultant


   RECOMMENDATION

        THAT Council approve retaining Philips Wuori Long Inc in
        association with Harris Hudema Consulting Group Ltd and Pechet  &
        Robb Design as the Mountainview Cemetery consultant team for a fee
        of $85,700 plus GST and disbursements estimated at $1,500 to
        $2,000, with funding provided from the Strategic Initiatives
        account in the Operating Budget. 

   GENERAL MANAGER'S  COMMENTS

        The General Manager of Corporate Services RECOMMENDS approval of
        the foregoing.

   COUNCIL POLICY

   Consultant contracts over $30,000 require the approval of Council.

   PURPOSE

   This report seeks authorization to enter into a contract with Philips
   Wuori Long Inc in association with Harris Hudema Consulting Group Ltd
   and Pechet & Robb Design to provide consulting services on various
   aspects of the City owned Mountainview Cemetery. The study will take
   approximately six months to complete.

   BACKGROUND

   On July 23, 1996 Council approved the following:

        THAT Council direct staff to prepare and issue a Request for
        Proposals for an experienced cemetery consultant to review the
        staff proposal and recommend on the following items, under the        general terms and conditions outlined in this report.
        - new revenue sources
        - staffing levels
        - heritage preservation and opportunities
        - maintenance levels
        - management and organization reporting structure
        - site planning and development
        - public access and security
        - formation and role of a Citizens Advisory Group

   A Request for Proposals, titled  Cemetery Consultant Mountainview
   Cemetery  was prepared and advertised locally and nationally.

   DISCUSSION

   The following proposals were received:
        - Loewen Group
        - Eikos
        - Cornerstone Planning Group
        - Cascadia Columbarium Limited
   *    - Peter J. Smith and Company
   *    - Atchison McTavish Management Consultants Ltd.
        - 3304272 Canada Inc.
   *    - Philips Wuori Long Inc.
        - Wendy Grandin Landscape Architect

   The fee quotes for the consultants ranged from $15,000 for the Loewen
   Group s proposal to manage the cemetery to $123,585 for the Eikos Group.
   Taking into consideration their ability to meet the City s requirements,
   three of the proponents (* - see above) met the basic criteria, with
   fees and expenses in the $75,000-$87,000 range.  

   The selection team consisting of the General Manager of Corporate
   Services, Manager of Real Estate Services and Greenways Planner
   concluded that the proposal by Philips Wuori Long Inc in association
   with Harris Hudema Consulting Group Ltd and Pechet & Robb Design
   provided the best value to the City based on the terms of reference set
   out in the proposal call. Their proposal is therefore recommended.


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