SUPPORTS ITEM NO. 5
CS&B AGENDA
FEBRUARY 20, 1997
ADMINISTRATIVE REPORT
Date: January 31, 1997
C.C. File No. 2152-1
TO: Standing Committee on City Services & Budgets
FROM: Chief Constable, Manager of Community Services - Social
Planning,and Director of Finance
SUBJECT: 1997 Community Safety Grant Allocations
RECOMMENDATION
THAT Council approve 15 grants totaling $300,000, as
listed in Appendix A, including conditions on the
grants, where noted in Appendix B, with cost to be
shared on a 50/50 basis between the City and the
Province. The source of funds for the City s portion
being 1997 Other Grants budget, to be approved in
advance of approval of the 1997 Operating Budget.
CITY MANAGER S COMMENTS
The City Manager RECOMMENDS approval of the foregoing.
COUNCIL POLICY
On October 25, 1996 Council approved establishment of the joint City
of Vancouver and Ministry of Attorney General Community Safety
Funding Program. Council also approved an annual grant program
budget of $150,000 to be provided in the 1997 Operating Budget,
without offset.
Council further adopted, as policy, the criteria and priorities as
outlined in the grant application form, to be used in assessing
Community Safety Grants applications.
On December 10, 1996, Council approved the following resolutions when
dealing with the 1997 Budget report :
- THAT Council instruct staff to give notice to agencies receiving
funding from the City that their 1997 funding is under review and
may be reduced significantly or not renewed given provincial
government funding cutbacks.
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- THAT Council consider programs or grants which have been cost
shared with the Province on an individual basis to determine
whether the City funding should be terminated now or the
City should accept the responsibility for its portion of the
funding for the period until the public
information and consultation process is completed.
Approval of grant recommendations requires eight affirmative votes.
PURPOSE
This report recommends the approval of the 1997 Community Safety
Grant allocations to 15 Community Safety Offices to deliver crime
prevention programs and community safety activities.
BACKGROUND
On July 11, 1996 staff submitted a report to Council outlining
options for Council's consideration in providing support for crime
prevention activities through community safety offices. Council
adopted the option to establish the Community Safety Funding Program
in partnership with the Ministry of Attorney General.
Both parties have agreed to contribute $150,000 annually to this
program, totaling $300,000, for a minimum of three year period.
An extensive community consultation process was undertaken by staff
to solicit inputs from the various groups on the Community Safety
Funding Program's criteria, priorities, and application process. The
result of the consultation process was approved by Council on October
25, 1996.
DISCUSSION
Applications were sent out to the community police offices and 15
submissions totaling $430,518 were received. A staff grant review
team was set up to include representatives from Social Planning,
Police, Finance and the Provincial Attorney General s Office to
evaluate the applications. Two members of the team met with the staff
and board members of each of the community safety offices to seek
clarification and additional information on the applications, and to
conduct on site visit to each of the operations.
During the grant review process, it was noted that the ability of the
community police offices to deliver the programs is largely depended
on the maturity of their organization. Some offices have been in
operation for a number of years, are supported by a broad base of
volunteers and are capable of delivering the programs effectively;
others are undergoing changes at the staff or board level, and
together with the newer ones, it will take some time before they can
mature to that level. Since 1997 is the first year of the grant
program, staff believe that some minor adjustments to the process is
warranted in order to provide support to as many of the community
police offices as possible.
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The newly established offices, particularly the neighbourhood police
offices, need some time to further develop their board, volunteers
and an effective workplan. This is being reflected in the setting of
conditions on some of the grant which must be met before further
installments are made. The joint City and Attorney General staff team
will work closely with all offices in the coming year to assist them
in their development and will evaluate all funded activities
carefully at year end. In the assessment of 1998 grant applications,
all grant criteria will be applied in a much stricter manner. Safety
offices that cannot demonstrate broad base community involvement, the
ability to maintain a well functioning community board of directors,
and deliver effective program services will not be recommended for a
grant.
Based on the result of the interviews, the staff grant review team
recommends that 15 grants totaling $300,000 be approved. The approved
grants will be paid in two equal installments. The first installment
will be paid as soon as they are approved, and the second
installments to be made before July 31, 1997, after a progress report
on all funded activities together with a set of financial statements
have been received by the City. All offices are encouraged to develop
a three year strategic plan for their organization.
Appendix A lists all grants requests, the recommended amounts.
Appendix B lists all applications and any conditions and/or comments
related to each application.
Appendix C* contains front pages of all applications with more
detailed information on the applicants and the activities for which
they are seeking City funding.
* Limited Distribution - on file in City Clerk s Office.
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The following fourteen (15) Community Safety Offices are recommended
for grant funding:
GRANT
ORGANIZATION ACTIVITIES RECOMMEND
ED
Britannia Commu. - Crime-free multi housing $22,500
Police Office (CPO) - Block watch, block parent
- Volunteer recruitment &
training
- Anti-graffiti program
- Home Safe Program
Broadway Station - Block watch, block parent $25,000
Commu. Crime - Citizens patrol
Prevention Office -Community outreach: business
liaison, citizens involvement &
communication
-Crime prevention/safety forums &
workshops
-Quarterly newsletter
Chinatown Police -Crime prevention seminar, forum, $20,000
Commu. Serv. Ctr. public education
- Block watch action team
- Anti-theft from auto campaign
- Kids safety summer program
- Police community safety fair
- Chinese media public safety
program
- Collect info & data on crime Tradeworks Society - $20,000
Downtown Eastside
activities Nbhg. Safety Office
- Kids safety strategy
- Community linkages and network
- Develop a community safety
strategy
Fraser St. Commu. - Tag it - engrave & register $25,000
Crime Prevention properties
Office -Crime prevention through
environmental design seminars
- Community outreach &
participation
- Business liaison & fund raising
-Rovers territory: train dogs &
volunteers to observe & report
suspicious findings
Gastown Nbhd. Police -Community outreach & crime $15,000
Office prevention education
- Window watch
- Crime stoppers - graffiti
removal
Downtown South Commu. -Business crime prevention & $22,500
Police Office security program
- Crime-free multi housing
- Street kids crime prevention
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Hastings North Nbhd. Safety -Crime-free multi housing $10,000
Office -Anti-graffiti
-Block watch, safety fair
-Residents' crime prevention patrols
-Community safety newsletter
Joyce Street Commu. Crime - Citizens patrol, operation $25,000
Prevention Office identification
-Block watch, block parent
-Emergency preparedness
-Youth outreach, safety education
-Business outreach
-Communications strategy
Kitsilano Crime Prevention - Block watch, block parents $22,500
Office - Court watch
- Community outreach, newsletter
- Seniors survey
- Youth Outreach
- Safety awareness in school
Mt. Pleasant Commu. Crime -Crime-free multi housing $25,000
Prevention Office -Block watch
-Crime prevention, education & community
outreach
-Safety fairs & children safety education
Native Police Commu. -Crime prevention education & $15,000
Liaison Society intervention
-Improve communication & cooperation
between police and the First Nation
people
- Volunteer recruitment & training
North False Creek Commu. -Development of a Gays & Lesbian, $17,500
Police Office (Yaletown) transgender & bisexual bashline
Riley Park Crime Prevention -Block watch, block patrol $25,000
Office -Anti-graffiti, public education
-Speed reader board, traffic with safety
-Earthquake preparedness
-Youth & seniors outreach
-Safety newsletter
Strathcona Nbhd. Police -Block watch $10,000
Office Advisory -Crime prevention seminars
Committee -Bilingual safety newsletter
-Crime-free multi housing
TOTAL $300,000
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CONCLUSION
Due to the vast difference in the organizational maturity of the
community safety offices, and the fact that 1997 is the first year of
the community safety grant program, staff have made some minor
adjustments to the grant evaluation process so as to support as many
of the offices as possible at this time. Some approvals include
conditions that must be met before further installments are made. In
order to strengthen the process, staff will meet with the grant
recipients to review the process and recommendations for changes will
be brought back for Council s approval.
* * * * *
Appendix A
1997 Community Safety Grants - Requests and Recommendations
GRANT CITY'S ATTORNEY
ORGANIZATION REQUESTS RECOMMENDE CONTRIBUTI GENERAL'S
D ON CONTRIBUTIO
N
Britannia Commu. $30,000 $22,500 $11,250 $11,250
Police Office (CPO)
Broadway Station $30,000 $25,000 $12,500 $12,500
Commu. Crime
Prevention Office
Chinatown Police $37,000 $20,000 $10,000 $10,000
Commu. Serv. Ctr. Trade $30,000 $20,000 $10,000 $10,000 works Society -
Downtown Eastside
Nbhd. Safety Office
Fraser St. Commu. $21,000 $25,000 $12,500 $12,500
Crime Prevention
Office
Gastown Nbhd. Police $30,696 $15,000 $7,500 $7,500
Office
$22,500 $11,250 $11,250 Downtown South Commu.
Police Office$20,000
Hastings North Nbhd. $28,500 $10,000 $5,000 $5,000
Safety Office
Joyce Street Commu. $30,000 $25,000 $12,500 $12,500
Crime Prevention
Office
Kitsilano Crime $30,000 $22,500 $11,250 $11,250
Prevention Office
Mt. Pleasant Commu. $30,000 $25,000 $12,500 $12,500
Crime Prevention
Office
Native Police Commu. $30,000 $15,000 $7,500 $7,500
Liaison Society
North False Creek $25,740 $17,500 $8,750 $8,750
Commu. Police Office
(Yaletown)
Riley Park Crime $30,000 $25,000 $12,500 $12,500
Prevention Office
Strathcona Nbhd. $27,582 $10,000 $5,000 $5,000
Police Office Advisory
Committee
TOTAL $430,518 $300,000 $150,000 $150,000
Appendix B
1997 Community Police Grants - CONDDITIONS AND COMMENTS
All community safety offices will be required to submit a progress
report on all funded activities together with a financial statement
by the end of June 1997 before the final installment of grant funding
can be released. All CSOs are encouraged to develop a three year
strategic plan for their organizations.
GRANT CONDITIONS/COMMENTS
ORGANIZATION RECOMMENDE
D
Britannia Commu. $22,500
Police Office (CPO)
Broadway Station $25,000
Commu. Crime
Prevention Office
Chinatown Police $20,000
Commu. Serv. Ctr.
Tradeworks Society - $20,000
Downtown Eastside
Nbhd. Safety Office
Fraser St. Commu. $25,000
Crime Prevention
Office
Gastown Nbhd. Police $15,000 CONDITIONS: That the Board
Office develop an organization
development plan by May 31, 1997
for strengthening itself
together with a clear budget
projection for the year.
Payment of the final grant
instalment is subject to
implementation of the
organization development plan &
submission of a financial
statement to the satisfaction of
the joint City/Ag CSO Committee.
Downtown South Commu. $22,500 CONDITIONS: Grant to be used for
Police Office crime prevention & safety
activities only, not social
services. Final payment is
contingent on submission of a
detailed safety program plan,
minutes of the Board of
Directors active participation
in the CSO & a signed financial
statement.
Hastings North Nbhd. $10,000 CONDITIONS: Grant to be used for
Safety Office implementing proposed program
only, not for purchase of
capital items. Final payment is
contingent on demonstration of
local community involvement &
support of the office, an active
advisory committee & a signed
financial statement to the
satisfaction of the joint
City/AG CSO Committee.
Joyce Street Commu. $25,000
Crime Prevention
Office
Kitsilano Crime $22,500 Comment: Proposed program
Prevention Office seeking funding needs to clearly
articulate time frame,
objectives, evaluation & budget
breakdown. A clear financial
statement should be available.
Mt. Pleasant Commu. $25,000
Crime Prevention
Office
Native Police Commu. $15,000 CONDITIONS: Grant to be used for
Liaison Society crime prevention & safety
activities only. Proper
documentation of these
activities for evaluation is
necessary.
North False Creek $17,500 CONDITIONS: A detailed
Commu. Police Office implementation plan on the
(Yaletown) proposed program needs to be
developed, demonstrating working
partnership with the GLC & West
End CSO. Final disbursement of
the grant contingent on
submission of this service plan
by end of May, to the
satisfaction of the joint
City/AG CSO Committee.
Comment: The Board is encouraged
to develop a plan to strengthen
itself, expand local community
participation, develop a fund
raising strategy and an official
bookkeeping, financial reporting
system.
Riley Park Crime $25,000
Prevention Office
Strathcona Nbhd. $10,000 CONDITION: Grant is for
Police Office Advisory implementation of safety
Committee programs, not for purchase of
capital items. Final payment is
contingent upon submission of a
clear implementation plan,
program report, demonstration of
local community involvement & a
clear financial statement.
TOTAL $300,000