CITY OF VANCOUVER REGULAR COUNCIL MEETING MINUTES January 7, 1997 A regular meeting of the Council of the City of Vancouver was held on Tuesday, January 7, 1997, commencing at approximately 2:00 p.m in the Council Chamber, third floor, City Hall. PRESENT: Mayor Philip Owen Councillor Don Bellamy Councillor Nancy Chiavario Councillor Jennifer Clarke Councillor Alan Herbert Councillor Lynne Kennedy Councillor Daniel Lee Councillor Don Lee Councillor Gordon Price Councillor George Puil Councillor Sam Sullivan CITY MANAGER S OFFICE: Ken Dobell, City Manager Judy Rogers, Deputy City Manager CLERK TO THE COUNCIL: Maria Kinsella PRAYER The proceedings in the Council Chamber were opened with a prayer read by the City Clerk. IN CAMERA MEETING Council was advised there were property matters to be considered In Camera later this day. ADOPTION OF MINUTES 1. Minutes of Regular Council Meeting (City Services and Budgets) November 28, 1996 MOVED by Cllr. Puil, SECONDED by Cllr. Bellamy, THAT the foregoing minutes be adopted. - CARRIED UNANIMOUSLY 2. Minutes of Regular Council Meeting (Planning and Environment) November 28, 1996 MOVED by Cllr. Price, SECONDED by Cllr. Bellamy, THAT the foregoing minutes be adopted. - CARRIED UNANIMOUSLY 3. Minutes of Regular Council Meeting December 10, 1996 MOVED by Cllr. Bellamy, SECONDED by Cllr. Price, THAT the foregoing minutes be adopted. - CARRIED UNANIMOUSLY 4. Minutes of Regular Council Meeting (Planning and Environment) December 12, 1996 MOVED by Cllr. Clarke, SECONDED by Cllr. Bellamy, THAT the foregoing minutes be adopted following amendment to the Enquiries to reflect that Councillor Chiavario received Leave of Absence for January 15 and 16, 1997, and not January 14 and 15 as stated in the minutes. - CARRIED UNANIMOUSLY COMMITTEE OF THE WHOLE MOVED by Cllr. Bellamy, SECONDED by Cllr. Price, THAT this Council resolve itself into Committee of the Whole, Mayor Owen in the Chair. - CARRIED UNANIMOUSLY REPORT REFERENCE 1. Update on Mayor's Forum File: 1605-1 Ms. Judy Kirk, Kirk and Co. Consulting Ltd., provided an update on the Mayor's Forum consultation process to date. The Mayor s forum is taking place in the context of a broader public consultation process called City Choices. In addition to the Mayor s Forum, this includes a survey to be conducted by Angus Reid, focus group sessions and opportunities for public input through special phone and fax numbers and an electronic mail address. The first phase of the Mayor s Forum includes meetings with leaders of community organizations dealing with cultural, social, business and other matters in the City. This phase started before Christmas and will continue through the week ending January 11 with approximately three group meetings per day, including evenings and Saturdays. Phase two of the Forum, which involves meetings with larger groups will begin on January 13 and involve about three group meetings per day. The next phase of the Mayor s Forum is called a Final Forum and will be attended by all members of Council. At this stage the community will be provided with a report back on information received during the consultation process, have an opportunity to raise questions, and Council will receive additional public feedback. Cont'd REPORT REFERENCE (CONT'D) Update on Mayor's Forum (cont'd) In the final phase of the Mayor s Forum, a summary report will be prepared and presented to the February 4 Regular Council meeting. This report will be organized on key themes and is intended to review the public input received and assist Council in its budget deliberations. MOVED by Cllr. Kennedy, THAT the presentation by Ms. Judy Kirk be received for information. - CARRIED UNANIMOUSLY CITY MANAGER S ADMINISTRATIVE REPORTS 1. Warning to Prospective Purchasers of 6098 Commercial Street Lot 52, District Lot 718, SHLF, Plan 2245 December 6, 1996 File: 2701-6 MOVED by Cllr. Clarke THAT the City Clerk be directed to file a 336D Notice against the Certificate of Title to the property at 6098 Commercial Street in order to warn prospective purchasers that there is a contravention of the Zoning and Development and Vancouver Building By-laws related to this building. - CARRIED UNANIMOUSLY 2. Warning to Prospective Purchasers of 3190 Turner Street Lot 14, Block 84, DL THSL, Plan 1861 December 5, 1996 File: 2701-6 MOVED by Cllr. Clarke, THAT the City Clerk be directed to file a 336D Notice against the Certificate of Title to the property at 3190 Turner Street in order to warn prospective purchasers that there is a contravention of the Zoning and Development and Vancouver Building By-laws related to this building. - CARRIED UNANIMOUSLY CITY MANAGER'S ADMINISTRATIVE REPORTS (CONT'D) 3. Janitorial Services at 2120 Cambie Street December 11, 1996 File: 1801-1 MOVED by Cllr. Bellamy, THAT Council award the contract for janitorial services at 2120 Cambie Street to the Building Management unit of Corporate Services for a three year term commencing on January 1, 1997 at an all-in cost of $450,000 ($150,000 per annum). The funding source for the contract is the Police Department's operating budget. - CARRIED (Councillor Puil opposed) Staff were instructed to provide Council with background information on the criteria for pre-qualifying companies to bid on this contract. 4. Form of Development: 955 Seymour Street D.E. 401484 - CD-1 By-law Number 7673 Owner of Development - DTS Investments Corp. December 13, 1996 File: 5307-3 MOVED by Cllr. Price, THAT the approved form of development for 955 Seymour Street, being a portion of the CD-1 zoned sites known as 901-967 and 940-990 Seymour Street, be generally approved as illustrated in Development Application Number DE401484, prepared by Kasian Kennedy Design Partnership and stamped "Received, City Planning Department October 23, 1996", provided that the Director of Planning may approve design changes which would not adversely affect either the development character of this site or adjacent properties. - CARRIED UNANIMOUSLY CITY MANAGER'S ADMINISTRATIVE REPORTS (CONT'D) 5. Councillor Clarke: Attendance at the International Making Cities Livable conference in Santa Fe, New Mexico December 4, 1996 File: 1254 MOVED by Cllr. Puil, THAT Council authorize Councillor Clarke to attend the International Making Cities Livable Conference in Santa Fe, New Mexico, at a cost of $1,712.00 (Cdn.). - CARRIED UNANIMOUSLY 6. Award of Tender No. 39-96-08, Supply of Full Size Police Package Cars December 19, 1996 File: 1801-6 MOVED by Cllr. Bellamy, THAT Council accept the bids as follows for: a) Twenty Ford Crown Victorias from Coastal Ford Sales Ltd., the low bid meeting specifications, at a total cost of $511,960 ($25,580 each, plus $120 each for 3 sets of repair manuals), and b) Six Ford Crown Victorias with natural gas engines from Metro Motors Ltd., the low bid, at a total cost of $178,800 ($25,600 each, plus $4,200 each for optional natural gas engines), plus the Provincial Sales Tax, the 7% Goods and Services tax (less any municipal rebate received) and the Provincial Environmental Levy, subject to contracts satisfactory to the Director of Legal Services. - CARRIED UNANIMOUSLY CITY MANAGER'S ADMINISTRATIVE REPORTS (CONT'D) 7. Extension of Combined Development and Building Permit Nos. DB401168 (for construction) and DB401169 (for demolition) - 1076 West 51st Avenue (to be changed to 1088 West 51st Avenue) December 12, 1996 File: 2605-1 MOVED by Cllr. Clarke, THAT City Council approve an extension of Combined Development and Building Permit Nos. DB401168 and DB401169 until May 28, 1997. - CARRIED UNANIMOUSLY 8. Warning to Prospective Purchasers of 4540 James Street Lot 66, Block 1 to 3 & 8, District Lot 633, Plan 1452 December 17, 1996 File: 2701-1 MOVED by Cllr. Kennedy, THAT the City Clerk be directed to file a 336D Notice against the Certificate of Title to the property at 4540 James Street in order to warn prospective purchasers that there is a contravention of Vancouver Building By-law related to this building. - CARRIED UNANIMOUSLY CITY MANAGER'S ADMINISTRATIVE REPORTS (CONT'D) 9. Proposal for a Successor Organization to the Fraser Basin Management Board December 24, 1996 Files: 3258 In an Administrative Report dated December 24, 1996, the General Manager of Engineering Services, in consultation with the General Manager of Community Services, presented a structure for the successor organization to the Fraser Basin Management Board and recommended a source of funding. The following was presented for Council s CONSIDERATION: A. THAT Council support a successor organization to the Fraser Basin Management Board with representation through regional districts. If (A.) is approved then staff RECOMMEND B. THAT funding for the successor organization be applied through municipal levies. C. THAT the $0.20 per capita financial contribution be contingent upon continued support from the federal and provincial governments and include the GVRD s contributions to the Fraser River Estuary Management Program and Burrard Inlet Environmental Action Plan. D. THAT the new entity charged with overseeing the implementation of the Basin Plan include a coordination role to ensure that the soon-to-be-finalized integrated Flood Hazard Management Strategy is implemented. The City Manager commented that given the budget decisions which are required in 1997 and the City Choices program to explore budget issues with the public, it would be preferable to defer this decision until February, when Council will have set the overall 1997 budget. The GVRD has asked that the City provide its position by January 10. This report accordingly is submitted now, to provide Council the opportunity to respond within the GVRD's time line. However, the City Manager RECOMMENDED it be deferred until the last half of February, and that the General Manager of Engineering Services report back on the saving which would flow to the City if a successor organization was not endorsed. Cont'd CITY MANAGER'S ADMINISTRATIVE REPORTS (CONT'D) Proposal for a Successor Organization to the Fraser Basin Management Board December 24, 1996 (cont'd) MOVED by Cllr. Clarke, THAT the recommendation of the City Manager be approved. - CARRIED (Councillor Sullivan opposed) MOVED by Cllr. Puil, THAT the Mayor write to the Minister of Defence outlining the need for a military presence in British Columbia, particularly with the Fraser River flooding and need to maintain the dykes, and other potential disasters, and advising the City supports the position taken by British Columbia's Attorney General, the Honourable Ujjal Dosanjh, in his letter to the Minister. - CARRIED UNANIMOUSLY 10. Confirmation of External Auditors December 30, 1996 File: 1501-1 MOVED by Cllr. Bellamy, A. THAT the accounting firm of KPMG be confirmed as the City's External Auditors for the 1996 and 1997 fiscal years, as required under Section 230 of the Vancouver Charter. B. THAT KPMG be instructed to undertake the 1996 and 1997 audit of the City's finances and operations in accordance with its letter attached to this report, at a fee of $124,211 for 1996 and $120,425 for 1997, both exclusive of GST. Cont'd CITY MANAGER'S ADMINISTRATIVE REPORTS (CONT'D) Confirmation of External Auditors December 30, 1996 (cont'd) C. THAT KPMG s term as the City s External Auditors be extended for the a further three year period of 1998 to 2000, subject to annual confirmation, and on the same fees and conditions as set out in the appointment by Council in 1993. - CARRIED (Councillors Chiavario, Daniel Lee, Puil and Sullivan opposed to C) CITY MANAGER S POLICY REPORTS 1. Proposed CD-1 Amendment - 7252 Kerr Street (Southview Lodge) December 11, 1996 File: 5305-1 MOVED by Cllr. Puil, THAT the application by Neale Staniszkis Doll Adams Architects to amend the existing CD-1 By-law No. 4550 (No. 68) for 7252 Kerr Street ( Lots 3 and 4 of Lot A, D.L. 334, Plan 13993) by creating a new CD-1 to permit special needs residential uses, and amending the existing CD-1 to delete references to 7252 Kerr Street, be referred to a Public Hearing, together with: (a) draft CD-1 by-law provisions generally as contained in Appendix A of the Policy Report dated December 11, 1996; (b) draft conditions of approval contained in Appendix B of the Policy Report dated December 11, 1996; Cont'd CITY MANAGER'S POLICY REPORTS (CONT'D) Proposed CD-1 Amendment - 7252 Kerr Street (Southview Lodge) December 11, 1996 (cont'd) (c) plans received June 20, 1996; and (d) the recommendation of the Director of Land Use and Development to approve the application, as outlined in the Policy Report dated December 11, 1996; FURTHER THAT the Director of Legal Services be instructed to prepare the necessary by-laws for consideration at the Public Hearing. - CARRIED UNANIMOUSLY 2. CD-1 Text Amendment for 572 Beatty Street - International Village December 23, 1996 File: 5303-1 MOVED by Cllr. Sullivan, THAT the Director of Land Use and Development be instructed to make application to amend CD-1 By-law No. 6747 for International Village to delete the maximum permitted tower width and the minimum built form street edge height requirements, and correct the wording relating to residential parking requirements as set out in Appendix A of the Policy Report dated December 23, 1996, and that this application be referred to Public Hearing. FURTHER THAT the Director of Legal Services be instructed to prepare the necessary by-law for consideration at Public Hearing. - CARRIED UNANIMOUSLY CITY MANAGER'S POLICY REPORTS (CONT'D) 3. CD-1 Text Amendments: 3418 and 3550 Vanness Avenue (Collingwood Village); Amendment of Parking Requirement for Multi-family Residential Use December 20, 1996 File: 5308-1 MOVED by Cllr. Price, THAT the applications by Greystone Properties Ltd. to amend CD-1 By-laws No. 7204 and No. 7639 to reduce the parking requirement for multi-family residential use be referred to Public Hearing, together with: (i) the draft CD-1 By-law amendments, generally as contained in Appendix A of the Policy Report dated December 20, 1996; and (ii) the recommendation of the Director of Land Use and Development to approve the applications; FURTHER THAT the Director of Legal Services be instructed to prepare the necessary by-laws for consideration at the Public Hearing. - CARRIED UNANIMOUSLY OTHER REPORTS I. Bicycle Advisory Committee December 4, 1996 File: 3062-1 Term Report 1994-1996 Activities Clause 1 MOVED by Cllr. Bellamy, THAT this report be received for information. - CARRIED UNANIMOUSLY OTHER REPORTS (CONT'D) II. Special Advisory Committee on Cultural Communities December 17, 1996 File: 3055-1 Term Report Clause 1 MOVED by Cllr. Bellamy, THAT this report be received for information. - CARRIED UNANIMOUSLY A member of Council commended the Committee for its initiative in opening up a dialogue with the Vancouver Sun and suggested that it would be beneficial to undertake a similar initiative with Television media. III. Special Advisory Committee on Seniors November 29, 1996 File: 3057-1 Annual Report 1995-1996 Clause 1 MOVED by Cllr. Bellamy, THAT this report be received for information. - CARRIED UNANIMOUSLY On behalf of Council, Mayor Owen thanked all members of the Special Advisory Committees for their service over the past three years. RISE FROM COMMITTEE OF THE WHOLE MOVED by Cllr. Bellamy, THAT the Committee of the Whole rise and report. - CARRIED UNANIMOUSLY ADOPT REPORT OF COMMITTEE OF THE WHOLE MOVED by Cllr. Bellamy, SECONDED by Cllr. Puil, THAT the report of the Committee of the Whole be adopted. - CARRIED UNANIMOUSLY BY-LAWS 1. A By-law to amend the Parking Meter By-law, being By-law No. 2952 (New Meter Rates) MOVED by Cllr. Price, SECONDED by Cllr. Puil, THAT the By-law be introduced and read a first time. - CARRIED UNANIMOUSLY The By-law was read a first time and the Presiding Officer declared the By-law open for discussion and amendment. There being no amendments, it was MOVED by Cllr. Price, SECONDED by Cllr. Puil, THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law. - CARRIED UNANIMOUSLY A member of Council enquired about a staff report which was requested in early 1996 regarding potential changes to hours of operation for parking meters. Mr. Ian Adam, Assistant City Engineer, advised staff will follow up on this matter. BY-LAWS (CONT'D) 2. A By-law to amend By-law No. 6059, being the Parking By-law (Relaxation and Payment-in-Lieu - 1240 Homer Street) MOVED by Cllr. Price, SECONDED by Cllr. Puil, THAT the By-law be introduced and read a first time. - CARRIED UNANIMOUSLY The By-law was read a first time and the Presiding Officer declared the By-law open for discussion and amendment. There being no amendments, it was MOVED by Cllr. Price, SECONDED by Cllr. Puil, THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law. - CARRIED UNANIMOUSLY BY-LAWS (CONT'D) 3. A By-law to authorize the borrowing of certain sums of money from January 7, 1997 to January 6, 1998, pending the collection of real property taxes (Borrowing - $60,000,000) MOVED by Cllr. Price, SECONDED by Cllr. Puil, THAT the By-law be introduced and read a first time. - CARRIED UNANIMOUSLY The By-law was read a first time and the Presiding Officer declared the By-law open for discussion and amendment. There being no amendments, it was MOVED by Cllr. Price, SECONDED by Cllr. Puil, THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law. - CARRIED UNANIMOUSLY BY-LAWS (CONT'D) 4. A By-law to amend By-law No. 3575, being the Zoning and Development By-law [(Rezoning: 940 Seymour Street DD to CD-1 - Addition of Missed Parcel from 901-967 and 940-990 Seymour St. (Dominion Motors)] MOVED by Cllr. Bellamy, SECONDED by Cllr. Price, THAT the By-law be introduced and read a first time. - CARRIED UNANIMOUSLY The By-law was read a first time and the Presiding Officer declared the By-law open for discussion and amendment. There being no amendments, it was MOVED by Cllr. Bellamy, SECONDED by Cllr. Price, THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law. - CARRIED UNANIMOUSLY BY-LAWS (CONT'D) 5. A By-law to amend By-law No. 7673, being a By-law which amended the Zoning and Development By-law by rezoning an area to CD-1 (CD-1 Text Amendment - By-law No. 7673 - 901-967 and 940-990 Seymour Street [(Dominion Motors) - Addition of Missed Parcel)] MOVED by Cllr. Bellamy, SECONDED by Cllr. Price, THAT the By-law be introduced and read a first time. - CARRIED UNANIMOUSLY The By-law was read a first time and the Presiding Officer declared the By-law open for discussion and amendment. There being no amendments, it was MOVED by Cllr. Bellamy, SECONDED by Cllr. Price, THAT the By-law be given second and third readings and the Mayor and City Clerk be authorized to sign and seal the By-law. - CARRIED UNANIMOUSLY MOTIONS A. Acceptance and Allocation of Lands for Lane Purposes (The East 2 feet of Lot 5, Block 5 of Block 4, District Lots 391 and 392, Plan 2096) File: 5807 MOVED by Cllr. Kennedy, SECONDED by Cllr. Price, THAT WHEREAS the registered owner will be conveying to the City of Vancouver for lane purposes land in the City of Vancouver, Province of British Columbia, more particularly known and described as follows: City of Vancouver Parcel Identifier: 014-063-344 The East 2 feet of Lot 5 Block 5 of Block 4 District Lots 391 and 392 Plan 2096 AND WHEREAS it is deemed expedient and in the public interest to accept and allocate the said lands for lane purposes; BE IT RESOLVED that the above described lands, upon conveyance, are hereby accepted and allocated for lane purposes and declared to form and to constitute a portion of a lane. - CARRIED UNANIMOUSLY MOTIONS (CONT'D) B. Acceptance and Allocation of Lands for Lane Purposes (The East 2 feet of Lot 64, Block 13, District Lot 352, Plan 1515) File: 5807 MOVED by Cllr. Kennedy, SECONDED by Cllr. Price, THAT WHEREAS the registered owner will be conveying to the City of Vancouver for lane purposes land in the City of Vancouver, Province of British Columbia, more particularly known and described as follows: City of Vancouver Parcel Identifier: 014-586-380 The East 2 feet of Lot 64 Block 13 District Lot 352 Plan 1515 AND WHEREAS it is deemed expedient and in the public interest to accept and allocate the said lands for lane purposes; BE IT RESOLVED that the above described lands, upon conveyance, are hereby accepted and allocated for lane purposes and declared to form and to constitute a portion of a lane. - CARRIED UNANIMOUSLY MOTIONS (CONT'D) C. Acceptance and Allocation of Lands for Lane Purposes (The West 2 feet of Lot 19, Block 13, District Lot 352, Plan 1515) File: 5807 MOVED by Cllr. Kennedy, SECONDED by Cllr. Price, THAT WHEREAS the registered owner will be conveying to the City of Vancouver for lane purposes land in the City of Vancouver, Province of British Columbia, more particularly known and described as follows: City of Vancouver Parcel Identifier: 014-585-529 The West 2 feet of Lot 19 Block 13 District Lot 352 Plan 1515 AND WHEREAS it is deemed expedient and in the public interest to accept and allocate the said lands for lane purposes; BE IT RESOLVED that the above described lands, upon conveyance, are hereby accepted and allocated for lane purposes and declared to form and to constitute a portion of a lane. - CARRIED UNANIMOUSLY MOTIONS (CONT'D) D. Acceptance and Allocation of Lands for Lane Purposes (The West 2 feet of Lot 14, Block 13, District Lot 352, Plan 1515) File: 5807 MOVED by Cllr. Kennedy, SECONDED by Cllr. Price, THAT WHEREAS the registered owner will be conveying to the City of Vancouver for lane purposes land in the City of Vancouver, Province of British Columbia, more particularly known and described as follows: City of Vancouver Parcel Identifier: 014-585-502 The West 2 feet of Lot 14 Block 13 District Lot 352 Plan 1515 AND WHEREAS it is deemed expedient and in the public interest to accept and allocate the said lands for lane purposes; BE IT RESOLVED that the above described lands, upon conveyance, are hereby accepted and allocated for lane purposes and declared to form and to constitute a portion of a lane. - CARRIED UNANIMOUSLY MOTIONS (CONT'D) E. Acceptance and Allocation of Lands for Lane Purposes (The West 2 feet of Lot 18, Block 13, District Lot 352, Plan 1515) File: 5807 MOVED by Cllr. Kennedy, SECONDED by Cllr. Price, THAT WHEREAS the registered owner will be conveying to the City of Vancouver for lane purposes land in the City of Vancouver, Province of British Columbia, more particularly known and described as follows: City of Vancouver Parcel Identifier: 005-528-879 The West 2 feet of Lot 18 Block 13 District Lot 352 Plan 1515 AND WHEREAS it is deemed expedient and in the public interest to accept and allocate the said lands for lane purposes; BE IT RESOLVED that the above described lands, upon conveyance, are hereby accepted and allocated for lane purposes and declared to form and to constitute a portion of a lane. - CARRIED UNANIMOUSLY MOTIONS (CONT'D) F. Acceptance and Allocation of Lands for Lane Purposes (The West 2 feet of Lot 17, Block 13, District Lot 352, Plan 1515) File: 5807 MOVED by Cllr. Kennedy, SECONDED by Cllr. Price, THAT WHEREAS the registered owner will be conveying to the City of Vancouver for lane purposes land in the City of Vancouver, Province of British Columbia, more particularly known and described as follows: City of Vancouver Parcel Identifier: 010-286-446 The West 2 feet of Lot 17 Block 13 District Lot 352 Plan 1515 AND WHEREAS it is deemed expedient and in the public interest to accept and allocate the said lands for lane purposes; BE IT RESOLVED that the above described lands, upon conveyance, are hereby accepted and allocated for lane purposes and declared to form and to constitute a portion of a lane. - CARRIED UNANIMOUSLY ENQUIRIES AND OTHER MATTERS 1. Leaves of Absence File: 1254 MOVED by Cllr. Chiavario, SECONDED by Cllr. Clarke, THAT Councillor Kennedy be given Leave of Absence for the morning of January 9, 1997. - CARRIED UNANIMOUSLY MOVED by Cllr. Chiavario, SECONDED by Cllr. Clarke, THAT Councillor Sullivan be given Leave of Absence for January 14, 1997. - CARRIED UNANIMOUSLY 2. Archimedes Club - 157 Alexander Street File: 2701-1 Councillor Chiavario requested staff provide an update on the status of the Archimedes Club at 157 Alexander Street. The Mayor so directed. 3. FCM Resolutions File: 3253-1 Councillor Chiavario reminded Council of the deadline for FCM resolutions and advised the Lower Mainland Treaty Advisory Committee will be submitting resolutions for consideration at the FCM. 4. Christmas Snow Storm Councillor Kennedy extended her thanks to staff for their extraordinary efforts during the recent heavy snowfall. It was agreed Mayor Owen would forward a letter to staff thanking them for their efforts. * * * The Council adjourned at 4:00 p.m.