A3
ADMINISTRATIVE REPORT
Date: November 15, 1996
File No. CREP 065.wpd
TO: Vancouver City Council
FROM: General Manager of Engineering Services and Manager of
Purchasing Services
SUBJECT: AWARD OF TENDER NO. 58-97-01 - SUPPLY AND DELIVERY OF
MINERAL AGGREGATES
RECOMMENDATION
THAT Council accept the following bids for the supply and delivery
of mineral aggregates as, if and when required from January 1, 1997
to December 31, 1997, subject to contracts satisfactory to the
Director of Legal Services:
ESTIMATED
FIRM DETAIL COST
Lafarge Item No. 11 - low bid $922,277
Construction
Item No. 17 - low bid meeting
specifications
Item No. 17(Alternative Bid)
- low bid
Mainland Sand Item No. s 9, 15 & 22
& Gravel - low bid $1,202,176
Pitt River Item No. s 5, 13 & 21
Quarries - low bid $564,015
Allard Item No. s 3 & 4 - low bid $50,130
Contractors Ltd.
Construction Item No. s 7 & 10 - low bid $41,184
Aggregates
Item No. 1 is not to be awarded and Item No. 2 is to be cancelled.
Costs include the 7% Goods and Services Tax (less the anticipated
receipt of the municipal rebate) and the Provincial Sales Tax, where
applicable.
- 2 -
COUNCIL POLICY
The policy of Council is to award contracts for the purchase of
equipment, supplies and services that will give the highest value based
on quality, service and price,
Contracts with a value over $300,000 are referred to Council for award.
DISCUSSION
Tenders for the above were opened by the City Clerk on October 21, 1996,
and referred to the General Manager of Engineering Services and Manager
of Purchasing Services for report.
The 7% Goods and Services Tax (less the anticipated receipt of the
municipal rebate) and the Provincial Sales Tax, where applicable, are
included in the prices shown in this report.
Funds for all purchases, in the estimated amount of $2,779,782, are
available from approved Revenue and Capital budgets.
The tender requested pricing for the supply, delivery and unloading of
fourteen items of mineral aggregates to Cambie Yard as, if and when
required from January 1, 1997 to December 31, 1997.
We are recommending the acceptance of the low bid for each item with the
exception of Item No. s 1, 2, 9, and 17.
The tender states that Item No. s 9 and 17 are to be awarded on the
basis of the lowest cost per unit volume. Mainland Sand and Gravel Ltd.
submitted the lowest cost per unit volume for Item No. 9 and 17.
Mainland s bid for Item No. 9 meets specifications and is recommended
for acceptance. However, Mainland s material for Item No. 17 did not
meet specifications. Lafarge Construction Materials submitted the second
(an alternative bid) and third lowest costs per unit volume on Item 17.
Lafarge s second lowest bid did not meet specifications. The third
lowest bid from Lafarge meets specifications and is recommended for
acceptance.
Lafarge was the low bid for Item No. 1. However, the City s Materials
Engineer has determined that Lafarge s alternative bid for Item No. 17
meets Item No. 1 specifications and is a less expensive material for
operational requirements at an estimated savings of $52,800. Therefore,
it is recommended that Item No. 1 not be awarded and Lafarge s
alternative bid for Item No. 17 be accepted for an estimated 20,000
tonnes. Item No. 2 is also recommended to be cancelled as it was an
alternative material specification for Item No. 1 and the bids received
were higher than Item No. 1.
* * * * *
City of Vancouver
Inter-Office Correspondence
PURCHASING
Corporate Services Group
November 15, 1996
MEMO TO: City Manager
City Clerk
FROM: Sid Fancy, Manager of Purchasing
SUBJECT: TENDER NO. 58-97-01 -
SUPPLY AND DELIVERY OF MINERAL AGGREGATES
Attached is a Council report and a tabulation of bids for the above-mentioned tender for the December 10, 1996 Council
meeting.
The following is a list of vendors that submitted tenders:
VENDOR STREET CITY/PROV P/CODE CONTACT TEL
Construction P.O. Box 2300 Vancouver, BC V6B 3W6 J. Creasy 261-6225
Aggregates 8955 Shaughnessy Street
LaFarge Construction POB 367, 31601 Walmsley Abbotsford, BC V2S 4N9 Ken Hiltgen 525-4144
Materials Road
Allard Contractors P.O. Box 47 Pt.Coquitlam, V3C 3V5 Barry R. 944-2556
BC Allard
Pitt River Quarries 2300 Rogers Avenue Coquitlam, BC V2K 5X6 Ed Claggett 525-2222
Mainland Sand & 9512 - 194A Street Surrey, BC V4N 3G6 Brent Carlson 882-5650
Gravel
Sid Fancy
Manager of Purchasing Services
SF/el