A7 ADMINISTRATIVE REPORT Date: November 13, 1996 Dept. File No. 2102-6 TO: Vancouver City Council FROM: General Manager of Engineering Services SUBJECT: Pacific Centre Parkade - Stairwell and Elevator Vestibule Upgrades RECOMMENDATION THAT Council approve funds up to $130,000 for the upgrading of stairwells and elevator vestibules in the Pacific Centre Parkade. Source of funds to be Parking Sites Reserve. COUNCIL POLICY There is no Council policy directly applicable. PURPOSE This report requests funding approval for the City's portion of stairwell and elevator vestibule upgrading in the Pacific Centre Parkade. Staff have negotiated a cost sharing arrangement with Cadillac Fairview Corporation, the owners of the facility. BACKGROUND Our current lease with Cadillac Fairview Corporation for the Pacific Centre Parkade expires in the year 2000, with an option for a further 25-year term. This facility has produced a positive cash flow for the past several years with net revenues transferred to the Parking Sites Reserve Fund. In 1988, Council approved funds for Phase I of a two-phased pedestrian access upgrading for this facility. This pedestrian access upgrading consists of removing concrete block walls wherever possible between the Parkade and the stairwells or elevator lobbies and replacing them with transparent wired glass. This provides for maximum visual supervision of these areas as required under the current Vancouver Building By-law for parkades. Phase I was completed in 1989 and consisted of upgrading four of the perimeter stairwells on both parking levels between the parkade and the adjacent streets. The cost for this work was borne totally by the City as these stairwells provide direct access to and from the street with no connection to the Pacific Centre Mall levels. DISCUSSION Staff have negotiated a 50/50 cost share arrangement with Cadillac Fairview Corporation for the Phase II pedestrian access improvements in the Parkade. Similarly to Phase I, transparent wired glass will replace concrete block walls surrounding all interior stairwells and elevator lobbies on both levels of the parkade. Cost sharing was achievable for these pedestrian access routes as they connect directly to the mall levels and all parties will benefit from the improvements. Cadillac Fairview is anxious to see this second phase proceed now and have engaged a consultant who has provided preliminary design drawings and cost estimates. The total estimated project cost including detailed design work, labour and materials, engineering supervision, contingency and G.S.T. is $260,000. Based on the cost sharing arrangement with Cadillac Fairview, the City portion would be $130,000. Although the scope of work for the second phase of this pedestrian access upgrading is substantially larger than Phase I, the City portion of the phase two costs ($130,000) are less than the 1989 Phase I costs ($145,000) totally borne by the City. Cadillac Fairview, in consultation with City staff, will take on the responsibility of having standard bid documents prepared for the necessary work. Staff will also be involved in the evaluation of the bids and the final contract award. CONCLUSION In conclusion, it would be prudent for the City to now proceed with Cadillac Fairview to complete Phase II of these pedestrian access improvements for the Pacific Centre Parkade. The Vancouver Parking Corporation has also been consulted and concurs with this project. * * *