A7 ADMINISTRATIVE REPORT Date: October 10, 1996 File No. Crep060.wpd TO: Vancouver City Council FROM: Director of Operations Support, Corporate Services SUBJECT: AWARD OF PROPOSAL NO. 8-96-04, MICROCOMPUTER SYSTEMS RECOMMENDATION THAT Council accept the overall low bid meeting specifications, from Microserve Business Computer Services, for the supply of Microcomputer Systems, as, if and when required for a 12 month period from date of acceptance, at a total estimated value of $2,472,255.00, plus the Provincial Sales Tax and the 7% Goods and Services Tax (less any municipal rebate received), subject to a contract satisfactory to the Director of Legal Services. COUNCIL POLICY The policy of Council is to award contracts for the purchase of equip- ment, supplies and services that will give the highest value based on quality, service and price. Contracts with a value over $300,000 are referred to Council for award. PURPOSE The purpose of this report is to recommend the award of the proposal for the supply and installation of approximately 500 microcomputer systems and $1,000,000.00 of related software and peripherals. BACKGROUND This proposal represents the anticipated requirements for microcomputer systems through to November 1997. Funding for all purchases will be from approved budgets. - 2 - DISCUSSION Proposals for the above were opened by the City Clerk on September 30, 1996 and referred to the Information Technology Department and Manager of Purchasing Services for report. A copy of the tabulation of bids is on file in the Manager of Purchasing Services and City Clerk s offices. The Provincial Sales Tax and the 7% Goods and Services Tax (less any municipal rebate received) are in addition to all prices shown in this report and in the tabulation. The proposal called for the supply and installation of microcomputer hardware and software and a full spectrum of pre and post sales support services. Seven firms submitted bids ranging from $2,472,255.00 to $2,590,900.00. Microserve Business Computer Services is the low bid meeting specifications and is acceptable. Microserve Business Computer Services has had the current contract for Microcomputer Systems for the past three (3) years and has provided satisfactory service. We are, therefore recommending acceptance of the overall low bid meeting specifications, from Microserve Business Computer Services, at a total estimated value of $2,472,255.00. * * * * *