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ADMINISTRATIVE REPORT
Date: October 21, 1996
Dept. File No.:1.40.96.09
TO: Vancouver City Council
FROM: General Manager of Engineering Services
SUBJECT: Award of Contract No. 9610 for the Construction of a
Pressure Reducing Valve (PRV) Station at 14th Avenue & Rupert
Street.
RECOMMENDATION
A. THAT Contract No. 9610 for the Construction of a Pressure
Reducing Valve Station at 14th Avenue & Rupert Street be
awarded to the low bidder meeting specifications, Westport
Construction Group in the amount of $232,190, being the total
tender amount.
B. THAT funding for the Construction of a Pressure Reducing Valve
Station at 14th Avenue & Rupert Street project be provided
from account 17/35/4200/999 "Pressure Reducing Valve (PRV)
Stations".
C. THAT the General Manager of Engineering Services be authorized
to enter into a contract with Westport Construction Group in
the amount of $232,190, in consultation with the Director of
Legal Services.
GENERAL MANAGER'S COMMENTS
The General Manager of Engineering Services RECOMMENDS approval of
the foregoing.
COUNCIL POLICY
Construction contracts over $200,000 are to be awarded by Council.
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PURPOSE
The purpose of this report is to obtain Council approval to award
Contract No. 9610 for the Construction of a Pressure Reducing Valve
Station at 14th Avenue & Rupert Street to the low bidder, Westport
Construction Group.
BACKGROUND
The Waterworks capital plan provides for annual replacement of various
PRV stations throughout the City. These stations have reached the end
of their service life to a point where some components are near failure.
The safe and proper operation of these stations is essential to provide
a reliable supply of water for both domestic consumption and fire
protection.
DISCUSSION
Tenders for Contract No. 9610 for the Construction of a Pressure
Reducing Valve Station at 14th Avenue & Rupert Street were opened on
October 21, 1996, and referred to the General Manager of Engineering
Services.
Six tenders were submitted. All tenders have been checked for
completeness and accuracy. All tenders contained the appropriate
bonding. A tabulation of the lump-sum tendered prices is shown below
with the lowest tender, meeting specification underlined. The
Consultants' estimated cost of the contract work was $330,660.00.
Westport Construction Group $232,190.00
Agra Contracting Ltd. $233,474.00
Civil Construction Co. Ltd $238,182.00
Sandpiper Contracting $243,853.00
Turn-Key Construction Inc. $283,550.00
C.A.P. Ventures Ltd. $295,560.75
Each Contractor has submitted a total lump-sum tender price for all work
under this contact. Also, as requested, the contractors have submitted
a breakdown in the lump-sum prices which will be used for computation of
interim payments. The final cost of the contract may vary as a result
of additions and deletions, and extra or "force" account work if
required.
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The tender submitted by the low bidder, Westport Construction Group is
in accordance with the specifications in the contract documents,
including a performance bond. The Contractor has submitted an
acceptable construction schedule that meets the City's requirements for
substantial completion of the project by January 31, 1997. The
supervisory personnel proposed by Westport Construction Group have the
appropriate related experience from similar projects and it has been
confirmed that they have completed other projects in a satisfactory
manner and on time. As such, their qualifications are considered
adequate for this contract.
COST AND FUNDING
This project was included in the 1996 Waterworks Capital Plan to upgrade
and replace various PRV and rechlorination stations.
Funds for this contract are available in account 17/35/4200/999
"Pressure Reducing Valve (PRV) Stations.
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