ADMINISTRATIVE REPORT
Date: October 23, 1996
TO: Vancouver City Council
FROM: Director of Community Services Division and
Director, Office of Cultural Affairs
SUBJECT: 1996 Partners in Organizational Development
Grant Allocation
RECOMMENDATION
A. THAT Council approve a Partners in Organizational Development
grant of $15,000 to the United Way of the Lower Mainland for
subsequent distribution to 11 community service organizations
in the amounts listed in Appendix IA of this report; source of
funds to be the 1996 Community Service Grants budget.
B. THAT Council approve a Partners in Organizational Development
grant of $15,000 to the United Way of the Lower Mainland for
subsequent distribution to 19 cultural organizations in the
amounts listed in Appendix IIA of this report; source of funds
to be the 1996 Cultural Grants budget.
GENERAL MANAGER'S COMMENTS
The General Manager of Community Services submits A and B for
CONSIDERATION.
COUNCIL POLICY
Approval of grant recommendations requires eight affirmative votes.
PURPOSE
This report recommends approval of the City's contribution to the
Partners in Organizational Development (POD) program for 11 community
service agencies and 19 cultural organizations based in Vancouver.
BACKGROUND
On February 1 of this year, Council approved allocation of $15,000 in
the 1996 Cultural Grants budget for the cultural component of POD and
$15,000 in the 1996 Community Services Grants budget for the community
service component of the POD program.
The Partners in Organizational Development program initiated in 1989 as
a jointly funded partnership of the Vancouver Foundation, United Way,
Department of the Secretary of State and City of Vancouver to help
non-profit groups deal with common organizational problems and thus to
function more effectively. The program provides grants of up to $5,000.
In 1993, an independent evaluation of the program indicated that it was
meeting real needs in the community, that it should be continued, and
that other funding partners should be found so that the program could
assist more organizations.
In addition to funding the various organizational development activities
which the program has always supported (identified as the
"Organizational Development Stream"), POD also includes the "Access
Stream" category to help non-profit organizations become more inclusive
and responsive to community diversity.
To reduce costs and red tape the United Way has always handled the
administration of the POD program, co-ordinating mailing lists,
distributing applications to the other funders, and mailing out one
cheque to each successful applicant.
POD grants are reviewed by a committee of staff representing each
funder. Proposals are assessed on the basis of eligible activities and
costs, documented need, clear activity plan and long-term benefits to
the organization as a whole. A copy of the 1996 POD brochure describing
the program, including eligibility and evaluation criteria, is attached
as Appendix III.
A total of 151 applications were received, up from 145 last year. A
total of $167,000 was available, a decline of $24,700 from 1995, due to
a $20,000 reduction from the United Way's contribution and the
conclusion of a one-time partnership involving $4,700 from the Hastings
Institute. Vancouver funds are allocated only to Vancouver-based
organizations, while the other funders contribute both to Vancouver
groups and non-Vancouver groups. For this cycle contributions are as
follows:
Community
Funder Services Culture Access Total
City of Vancouver 15,000 15,000 30,000
Vancouver Foundation 25,000 25,000 50,000
United Way 30,000 10,000 40,000
B.C. Multiculturalism
& Immigration ______ ______ 47,000 47,000
TOTAL 70,000 40,000 57,000 167,000
DISCUSSION
Community Services Recommendations
This year the POD program received 118 applications from community
services groups. Out of these applications, 28 were from Vancouver
groups, 19 from Lower Mainland groups, 57 from province-wide groups or
groups located outside the Lower Mainland, and 14 were in the Access
category.
Grants recommended to 11 Vancouver community services groups are listed
in Appendix IA, together with the City's contribution. The 17 Vancouver
community services groups not recommended for a grant are listed in
Appendix IB.
Although only 11 Vancouver Community services groups are recommended for
grants in Appendix IA, some additional groups which serve Vancouver
residents were supported by other POD funders, through the Access Stream
category. These agencies included Battered Women Support Services,
Coast Foundation Society, Litte Mountain Residential Care and Housing
Society and West Coast LEAF Association.
Cultural Grant Recommendations
The $40,000 Cultural component of the POD program is funded by $15,000
from the City and $25,000 from the Vancouver Foundation. The City
contributes only to Vancouver groups while the Vancouver Foundation
funds both Vancouver and province-wide organizations.
Cultural organizations submitted 32 applications to the Organizational
Development category of POD: 25 requests totalling $118,595 from
Vancouver groups and 7 requests totalling $24,145 from groups located
outside Vancouver or having a province-wide mandate.
Appendix IIA lists grant recommendations to 19 Vancouver cultural
groups, together with the City's contribution. Appendix IIB indicates
the six Vancouver groups not recommended for grants.
* * * * *
1996 POD CULTURAL GRANTS RECOMMENDED VANCOUVER ORGANIZATIONS
The following 19 Vancouver cultural organizations are recommended
for Partners in Organizational Development grants:
Organization Purpose of Grant Reques Grant City'
t $ s
$ Share
Assembly of BC Arts review of draft strategic plan 5,000 2,250 850
Councils with member organizations to
improve use of local resources
BC Touring Council strategic planning process for 5,000 1,750 650
1997 - 2,000
Canadian Craft Museum phase two of strategic plan, 2,000 1,750 750
focus on fundraising strategy
Cdn. Institute of Arts for devise 1997-2000 operating plan, 5,000 1,250 550
Young Audiences including stakeholder interviews
The Dance Centre strategic plan including 4,500 1,250 550
longer-term marketing and
financial objectives
Firehall Theatre Society development of marketing plan and 4,000 1,750 750
partnerships with other arts
interests in the adjacent
community
Holy Body Tattoo Society marketing and tour development 4,000 1,250 550
consultancy
Music in the Morning updating mission and creation of 5,000 2,250 900
Society a long range plan
Pink Ink Theatre Society ways to improve private sector 2,950 1,750 750
support, discuss findings with
Boards of other small theatre
organizations in Vancouver
Rumble Productions analysis of strengths and 5,000 1,750 750
weaknesses, development of
three-year business plan
Satellite Video Exchange organizational assessment, 5,000 1,750 750
Soc. reviewing objectives, team
building
Touchstone Theatre strategic plan to support 5,000 1,750 750
repositioning the theatre for
growth
Unit/Pitt Society community consultation to improve 2,825 1,250 550
(Gallery) service to artists and public
Vancouver Cantata Singers organizational review, revisit 5,000 1,750 750
mission statement, forward
planning
Vancouver East Cultural strategic planning and board 10,000 4,250 1,750
Center development
Van.Opera/Cultural development of fund-raising 5,000 2,250 950
Alliance strategy for Vancouver Cultural
Alliance
Purpose of Grant Reques Grant City'
Organization t $ s
$ Share
Vancouver Youth Theatre organizational review and board 3,000 2,250 950
development
View Performing Arts audience development strategy, 4,000 1,250 550
Society stakeholder consultations
(Women in View Festival)
Western Front Society Phase II of strategic plan : 5,000 2,250 950
programming, fundraising and
financial planning
TOTAL 87,275 35,75 15,00
0 0
APPENDIX IIB
1996 POD CULTURAL GRANTS NOT RECOMMENDED
VANCOUVER ORGANIZATIONS
The following 6 Vancouver cultural organizations are not
recommended for POD grants:
Organization Request
Cherniavsky Junior Club $ 4,000
Children's Arts Umbrella 7,000
Full Circle: First Nations
Performance Society 2,500
Main Dance Projects Society 5,000
Vancouver Opera Society 5,000
Vancouver Playhouse 5,000
APPENDIX IA
1996 POD COMMUNITY SERVICE GRANTS RECOMMENDED
VANCOUVER ORGANIZATIONS
The following 11 Vancouver community service organizations are recommended
for Partners in Organizational Development grants:
Organization Request Grant City's
Purpose of the Grant $ $ Share
Community Radio A project for ongoing organizational 5,000 4,000 1,905
Education Society development focused on both general and
and Vancouver specific strategic planning, and
Cooperative Radio Board/Staff/Volunteer development.
Family Services of To develop strategies in conflict 4,300 4,000 1,905
Gr. Vancouver on resolutions and to improve organizational
behalf of: functioning for Vietnamese Advisory
Vietnamese Advisory Committee and its affiliates,
Committee community-based organizations in the
Vietnamese Canadian Community to develop a
strategic plan to set future direction,
prioritize community issues that VAC should
focus on.
Gay & Lesbian To establish clear roles for the staff, 3,875 2,500 1,190
Centre; Pacific board and volunteers and clear goals for
Foundation for the the agency and a fundraising strategy which
Advancement of will allow us to develop self generated
Minority Equality core funding.
National Council of To re-evaluate our organization and develop 2,500 1,500 714
Jewish Women, some strategies for change that will allow
Vancouver Section us to remain relevant and effective to both
our members and the community as we enter
the next century.
Ray-Cam Community A consulted assessment of the BCMHSS 5,000 4,000 1,905
Association working structure in relation to the
strengths and weaknesses of the members and
their communities.
Renfrew-Collingwood Engage in a leadership development program 500 500 238
Seniors Society for the Board of Directors that focuses on
effective meetings, committees, and
recruitment procedures.
Society for To enable board members and staff to 4,532 3,000 1,429
Programs in develop realistic fundraising strategies
Retirement Years and an implementation plan for fundraising
(SPRY) and to gain new membership.
SUCCESS (United To develop a framework to review current 5,000 3,500 1,666
Chinese Community services and programs in order of priority
Enrichment Services as one of the major strategies in dealing
Society) with severe government cutbacks.
Urban Native Youth Organizational assessment, organizational 5,000 3,000 1,429
Association planning to develop a strong foundation for
future growth.
Vancouver & Determine the role of VDPHTA and develop 5,000 2,500 1,190
District Public financial, office input and Board
Housing Tenants leadership to support the current/new
Association structure.
Vancouver Society To bring board and staff together toward a 4,780 3,000 1,429
of Children's common vision which will unify and
Centres revitalize the team behind a common goal,
and develop a 3-year strategic plan.
TOTAL 45,487 31,500 15,000
The following 17 Vancouver community service organizations
are not recommended for POD grants:
Organization Request
Arbutus Shaughnessy Kerrisdale Friendship Society $ 3,850
Aunt Leah's Independent Lifeskills Society $ 3,000
Better Environment Sound Transportation
Association (BESTA) $ 5,000
Collingwood Fraserview Wilson Heights
United Churches $ 5,000
Collingwood Neighbourhood House Society $ 4,000
Down Syndrome Research Foundation $ 5,000
Entre Nous Femmes Housing Society $ 4,000
Greater Vancouver Crime Stoppers Assoc. $ 5,000
Kurdish Canadian Community $ 5,000
Little Mountain Neighbourhood House $ 4,000
Mission Possible Compassionate Ministries Society $ 3,000
Mount Pleasant Community Centre Association $ 1,750
Vancouver Aboriginal Friendship Centre Society $ 7,780
Vancouver AIDS Society (o/a AIDS Vancouver) $ 5,000
Vancouver Community Network Association $ 5,000
Vancouver Society of Immigrant and
Visible Minority Women $ 5,000
West Coast Environmental Law Research Foundation $ 5,000
* * * * *