ADMINISTRATIVE REPORT Date: August 27, 1996 Dept. File No. 000 000 TO: Vancouver City Council FROM: General Manager of Engineering Services SUBJECT: 3350 East Hastings Street Emergency Operations and Communications Centre Proposed Road Closures RECOMMENDATIONS A. THAT all those portions of Rupert Street, from Hastings Street to Pender Street; Hastings Street east of Rupert Street; the lane east of Rupert Street from Hastings Street to Pender Street; and the lane south of Hastings Street east from the lane east of Rupert Street, each the same as shown hatched on the plan attached as Appendix "A", be closed, stopped-up and re-subdivided subject to the following conditions: (i) the said City streets and lanes to be closed are to be subdivided to create a single parcel, as shown within the heavy outline on the plan attached as Appendix "B", dedicating the portions required for Hastings Street (approximately as shown shaded on Appendix "B") to the satisfaction of the General Manager of Engineering Services and the Approving Officer; and (ii) relocation or removal of existing utilities within the lanes to be closed to the satisfaction of the General Manager of Engineering Services; and (iii) provision of a Statutory Right-of-Way for utilities and access over a portion of the said portion of Rupert Street to be closed, the same as shown approximately on the plan attached as Appendix "C", to the satisfaction of the General Manager of Engineering Services and the Director of Legal Services; and -2- (iv) provision of a Statutory Right-of-Way for utilities and access over a portion of Lot 28 of Lot 60, Town of Hastings Suburban Lands, Plan 330, the same as shown approximately on Appendix "C", to the satisfaction of the General Manager of Engineering Services and the Director of Legal Services; and (v) the Emergency Operations and Communications Centre (E.O.C.C.) to be responsible for all costs to remove or relocate utilities as necessary, and any costs associated with physically closing the streets and lanes to the satisfaction of the General Manager of Engineering Services; and (vi) completion of acquisition of privately owned Lots 28 and 29 of Lot 60, Town of Hastings Suburban Lands, Plan 330, by the Manager of Real Estate Services; and B. THAT the Director of Legal Services be authorized to execute any plan, transfers and documents required to complete Recommendation A, on behalf of the City. COUNCIL POLICY The authority for closing and disposing of portions of streets and lanes is set out in the Vancouver Charter. PURPOSE The purpose of this report is to seek Council authority to close and stop-up portions of streets and lanes as required to allow for the construction of the E.O.C.C. at the southeast corner of Rupert Street and Hastings Street (3350 East Hastings Street). BACKGROUND On February 29, 1996, the Standing Committee on Planning and Environment approved a series of Recommendations contained in a report from the Manager of Facilities Development and the Manager of Real Estate Services pertaining to the proposed rezoning and development, of an E.O.C.C. at the southeast corner of Rupert Street and Hastings Street. On April 2, 1996, Council passed a number of Recommendations as contained in a report from the General Manager of Engineering Services dealing with and describing a land exchange between the City of Vancouver and the M.O.T.H. along the portion of the Trans-Canada Highway known as the Cassiar Connector. The subject site lies immediately west of the Cassiar Connector. On June 27, 1996, Council approved, subject to a number of conditions, the rezoning of the subject site. -3- DISCUSSION The proposed E.O.C.C. site and abutting lands are presently made up of the following titled properties, which as a condition of rezoning, must be subdivided to form a single site as shown on Appendix "B". 1. City-owned lands, Lots 1 and 9 to 15, each except the portions in Plan 4299 and Highway Plan 46 and Lots 2 to 8 and 30 to 32, all of Lot 60, Town of Hastings Suburban Lands (T.H.S.L.), Plan 330; and 2. privately owned lands, Lots 8 and 29 of Lot 60, T.H.S.L., Plan 330; and In addition, the site contains or is abutted by, the following dedicated or established streets and lanes; each of which must be closed, stopped-up and re-subdivided with the abutting lands, re-dedicating road as necessary to allow for the formation of the subject parcel shown on Appendix "B". 1. Portions of Rupert Street between Hastings Street and Pender Street dedicated by the deposit of Plan 100. (Plan 100 represents a re-survey of the original Hastings Townsite and covers all those portions of the City of Vancouver that lie north of 29th Avenue and East of Nanaimo Street. The portion of Rupert Street is 99 feet wide and contains an 8 inch water main and underground electrical services. The General Manager of Engineering Services supports the closure and subdivision of the subject portion of Rupert Street to allow for its inclusion within the E.O.C.C. project, subject to registration of a right-of-way to contain the existing utilities, future sewer lines and water mains, and the provision of an access route connecting Hastings Street and Pender Street. These provisions are addressed by condition (iii) to Recommendation A, and reflect Condition B (vii) of the Rezoning Report). 2. Portion of Hastings Street east of Rupert Street. (The north 20 feet of the portion of Hastings Street shown hatched on Appendix "A" has existing titles, being "those portions of Lots 1 and 9 to 15, in Plan 4299 of Lot 60, T.H.S.L., Plan 330", each in the name of the City of Vancouver and each "established as road" by documents B78131L, B78132L and B78133L, filed in the Land Title Office in 1974. The portion of Hastings Street shown hatched on Appendix "A" that lies southerly of Plan 4299 was intended to be dedicated road by Highway Plan 46, prepared in August 1961. The documents required to dedicate these portions as road were not dealt with by -4- the Land Title Office until April 1996. "Those portions of Lots 1 and 9 to 15 on Highway Plan 46", now dedicated road, represents one of the numerous clean-up items described in the above-mentioned report on the Cassiar Connector on April 2, 1996. Including those portions of Hastings Street within the area of the proposed closure and re-subdivision acts to simplify both City and Land Title Office records, and is consistent with the intent of the Cassiar Connector Report. In addition, Appendix "B" shows the dedication of a significant portion of the subject site for a widening of Hastings Street. This widening was built with the Cassiar Connector and is presently in use, meaning traffic is driving over titled land as opposed to dedicated road. The southerly limit of the dedication is as agreed to between the City and M.O.T.H. Completing this dedication now removes one of the items to be completed in the Cassiar Connector Exchange). 3. All the lane east of Rupert Street from Hastings Street to Pender Street dedicated by the deposit of Plan 330. (Plan 330 was deposited in October 1889. This portion of lane contains a 15 inch sewer line and overhead utilities that will have to be removed or relocated. Condition (ii) to Recommendation A addresses this requirement). 4. All the lane south of Hastings Street from the lane east of Rupert Street to the northerly portion of the easterly limit of Lot 28 dedicated by the deposit of Plan 330. (This portion of lane contains a 12 inch sewer line and overhead utilities that will have to be removed or relocated. (Condition (ii) to Recommendation A). In addition, we have indicated that Lots 28 and 29 are privately owned. The closure of the lane on the northerly edge of these properties cannot be completed without the acquisition of these lands for their inclusion in the development. Lots 27 to 29 are presently served by a lane running north/south on M.O.T.H.-owned Lot 26 and City-owned Lot 30, plus the dedicated lane to their north. As Lot 27 will not be acquired at this time, it is necessary to provide a right-of-way to ensure utility and vehicle access to Lot 27. This is reflected by condition (v) to Recommendation A.) A number of existing utilities must be relocated, with all costs the responsibility of the E.O.C.C. -5- It is noted that portions of Lots 13 to 14 proposed to be dedicated (Appendix "B") as a requirement of this report, may eventually be the subject of a request to Council to close portions of them and include them as an air-space parcel for the Hastings Street Tunnel to the Cassiar Connector. However, the E.O.C.C. Project and the Cassiar Connector must each be able to proceed on their own merits. As such, the dedications as shown on Appendix "B" are required to ensure the City's needs for Hastings Street are met. CONCLUSION The closures sought in this report are required to complete the land assembly for the E.O.C.C. The General Manager of Engineering Services in consultation with the Manager of Real Estate and the Director of Legal Services support approval of Recommendations and B. * * * * *