CITY OF VANCOUVER REGULAR COUNCIL MEETING

CITY OF VANCOUVER

REGULAR COUNCIL MEETING

A Regular Meeting of the Council of the City of Vancouver was held on
Thursday, August 1, 1996, at 12:00 Noon, in Committee Room No. 1,
Third Floor, City Hall, following the Standing Committee on City
Services and Budgets meeting, to consider the recommendations of the
Committee.

PRESENT: Mayor Owen
Councillors Bellamy, Chiavario,
Clarke, Hemer, Ip,
Kennedy, Price and
Sullivan

ABSENT: Councillor Kwan (Leave of Absence)
Councillor Puil

CITY MANAGER'S OFFICE: Ken Dobell, City Manager
Judy Rogers, Deputy City Manager

CLERK TO THE COUNCIL: Tarja Tuominen

COMMITTEE OF THE WHOLE

MOVED by Cllr. Bellamy,
SECONDED by Cllr. Hemer,
THAT this Council resolve itself into Committee of the Whole,
Mayor Owen in the chair.

- CARRIED UNANIMOUSLY

COMMITTEE REPORTS

Report of the Standing Committee
on City Services and Budgets
August 1, 1996

Council considered the recommendations of the Committee, as
contained in the following clauses of the attached report:

Cl. 1: Roundhouse Community Centre Operation and Budget
Cl. 2: Funding of Community Crime Prevention Programs
Through Community Safety Offices

COMMITTEE REPORTS (CONTINUED)

Report of the Standing Committee
on City Services and Budgets
August 1, 1996 [Continued]

Clauses 1 and 2

MOVED by Cllr. Bellamy,
THAT the recommendations of the Committee, as contained in
Clauses 1 and 2 of this report, be approved.

- CARRIED UNANIMOUSLY

RISE FROM COMMITTEE OF THE WHOLE

MOVED by Cllr. Bellamy,
THAT the Committee of the Whole rise and report.

- CARRIED UNANIMOUSLY

ADOPT REPORT OF THE COMMITTEE OF THE WHOLE

MOVED by Cllr. Bellamy,
SECONDED by Cllr. Hemer,
THAT the report of the Committee of the Whole be adopted.

- CARRIED UNANIMOUSLY

BY-LAWS

1. A By-law to adopt By-law No. 7600,
being a By-law to authorize an automated
vote counting system and procedure

MOVED by Cllr. Clarke,
SECONDED by Cllr. Hemer,
THAT the By-law be introduced and read a first time.

- CARRIED UNANIMOUSLY

The By-law was read a first time and the Presiding Officer
declared the By-law open for discussion and amendment.

There being no amendments, it was

MOVED by Cllr. Clarke,
SECONDED by Cllr. Hemer,
THAT the By-law be given second and third readings and the Mayor
and City Clerk be authorized to sign and seal the By-law.

- CARRIED UNANIMOUSLY

ENQUIRIES AND OTHER MATTERS

1. Federal Funding Cuts
to Kitsilano Coast Guard Base File: 1756-3

Councillor Chiavario referred to the proposed federal cost saving
measure to cut rescue services at the Kitsilano Coast Guard base.
Cllr. Chiavario requested staff to provide further information on the
status of the proposed cut and to discuss the implications of the cut
with the Vancouver Police Department, the Park Board and Vancouver
Life-Saving Society.

The City Manager agreed to provide a report.

2. Impact of RS Zoning on Tree Preservation File: 5301-3

Councillor Clarke requested staff to report back on the
implications on tree preservation under the RS-1, RS-5 and RS-6
zoning.

The Mayor so directed.

The Council adjourned at 12:05 p.m.

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REPORT TO COUNCIL

STANDING COMMITTEE OF COUNCIL
ON CITY SERVICES AND BUDGETS

AUGUST 1, 1996

A Regular Meeting of the Standing Committee of Council on City
Services and Budgets was held on Thursday, August 1, 1996, at 9:30
a.m., in Committee Room No. 1, Third Floor, City Hall.

PRESENT: Councillor Bellamy, Chair
Mayor Owen
Councillor Chiavario
Councillor Clarke
Councillor Hemer
Councillor Ip
Councillor Kennedy
Councillor Price
Councillor Sullivan

ABSENT: Councillor Kwan (Leave of Absence)
Councillor Puil

CITY MANAGER'S OFFICE: Ken Dobell, City Manager
Judy Rogers, Deputy City Manager

CLERK: Tarja Tuominen

Adoption of Minutes

The Minutes of the Standing Committee on City Services & Budgets
meeting of July 11, 1996, were adopted.

RECOMMENDATION

1. Roundhouse Community Centre File: 1607-2
Operation and Budget

The Committee had before it an Administrative Report dated July
16, 1996 (on file), in which the General Manager of Parks & Recreation
sought approval of an annual operating budget of $1,252,000, and
$200,000 from 1996 Supplemental Capital for furnishing and equipment,
for the Roundhouse Community Centre.

In the report, the City Manager, in consultation with the
Director of Finance and General Manager of Corporate Services,
commented that given the constraints on the City budget, there may be
some room to negotiate a more modest cultural program and/or a phase
in to the full budget. It was suggested Council may also wish to make
it clear that this is to be a unique program, rather than a first
implementation of a new program which will have broader application.
Therefore, the City Manager recommended the $200,000 for furnishing
and equipment of the Roundhouse Community Centre, be approved from the
1997 Park Board Capital Budget, with interim financing from Revenue
Surplus. In addition, the City Manager submitted, for consideration,
three options for funding the operating budget of the Centre:

A1. THAT Council approve an operating budget for the
Roundhouse of $1,252,000 (Park Board recommendation)
for 1997.

A2. THAT Council direct the City Manager to meet with the
General Manager of Parks & Recreation to develop an
initial operating budget based on reduced hours, with a
program to phase in to the full budget of $1,252,000
over a period corresponding to the full development and
occupancy of the area, subject to Council approval.

A3. THAT Council direct the City Manager to meet with the
General Manager of Parks & Recreation to develop a
lower base budget for report back to Council, with
future increases to the budget to be based on an
evaluation of the program after one year of operation,
and subject to Council approval.

The General Manager of Parks & Recreation provided comments,
stating the A2 recommendation is reasonable given the current level of
residential development in the area. However, he pointed out it is
important for future planning to establish an annual operating budget,
and noted the proposed budget for the Roundhouse does not represent a
move into a new area for the City.

Derek Simons, Co-ordinator of Roundhouse Community Centre, with
the aid of plans, provided an overview of the facility. The
Roundhouse will serve the broader community and will develop a
partnership with non-profit organizations to provide programming.
Roundhouse staff will be making sure less organized and/or assertive
groups come forward with program-ming, and identifying target
populations within the catchment area not being serviced, e.g.,
satellite kids.

Gerry Thorne, Chair, Roundhouse Advisory Committee, and Barb
Clausen, Member, Roundhouse Advisory Committee, advised the Roundhouse
will be a full service centre, with an emphasis on arts and culture.
Generally, a facility which provides a rink or pool will cost the same
as one which is a cultural facility. Other centres have a stationery
engineer on duty full-time. The Roundhouse will need a full-time
operating manager to deal with security concerns and interface with
other buildings in the area. Support is requested for the $200,000 to
provide furnishing and equipment, as it was the City's decision
initially to reduce the capital budget for the Roundhouse by that
amount. The Roundhouse will serve an extremely diverse community. It
will not have a fitness centre, but a number of buildings and
facilities in the area provide these. A 100-stall parking lot will be
provided below the Centre. The Roundhouse will not be inclusive to
the area residents.

In response to questions, Rudy Roelofsen, Facility Development
Manager, advised the agreement with Concord calls for Concord to
build, fit, equip and furnish the facility with no limit.

Ken Dobell, City Manager, clarified his understanding of the
agreement with Concord relating to the Roundhouse. The agreement was
based on the Roundhouse being a conventional kind of community centre.
The resolution between the City and Concord is satisfactory. The
developer has acted within the contract. Any issues now are between
the City and the Park Board. Some questions are whether there is any
Park Board capital in the Roundhouse funding, and what is the standard
of furnishing and equipment being requested.

Joslin Kobylka, Manager of Central Recreation Services, advised
there is no Park Board capital in the funding. Ms. Kobylka explained
the $200,000 shortfall happened before there were any negotiations
around the Roundhouse being a performance facility.

Robert Phillips, Yaletown Business Association, supports the City
funding the Roundhouse facility. The Roundhouse will address the
diversity and vitality of the area. Mr. Phillips is pleased the
parking is being addressed. Programming at the Centre will be
participatory.

Paul Couillard, False Creek North resident, supported the
Roundhouse facility. However, he felt it is important to define the
community which is just beginning. Demographic and user surveys need
to be done before programming is incorporated for the facility. The
area residents may not want primarily indoor activities at the centre.

Allen Argent, Director of Recreation Services, Park Board,
advised the Roundhouse community association, which will be composed
of people who participate in the Centre, will make most of the
decisions with programming. The Centre will be flexible, and will
change and develop as the area changes.

The following motion by the Mayor was put and carried. The
Committee, therefore,

RECOMMENDED

A. THAT Council direct the City Manager to meet with the
General Manager of Parks & Recreation to develop an
initial operating budget based on reduced hours, with a
program to phase in to the full budget of $1,252,000
over a period corresponding to the full development and
occupancy of the area, subject to Council approval.
B. THAT Council approve $200,000 from the 1997 Park Board
Capital Budget for the furnishings and equipment of the
Roundhouse Community Centre, with interim financing
from Revenue Surplus.

- CARRIED UNANIMOUSLY

2. Funding of Community Crime Prevention File: 3701-6
Programs Through Community Safety Offices

The Committee had before it an Administrative Report dated July
9, 1996 (on file), in which the City Manager, Chief Constable,
Director of Community Services - Social Planning, and General Manager
of Corporate Services outlined options for consideration in providing
financial support to community safety offices. The recommended option
(Recommendation A) is to provide grant funding to support specific
crime prevention activities, subject to receiving matching funding
from the Provincial Government and the community.

Council, at its meeting on July 23, 1996, approved
Recommendations B and C of the Administrative Report. Recommendation A
was referred to a Standing Committee meeting as delegation requests
were received.

Judy Rogers, Deputy City Manager, reviewed the three fund- ing
options before the Committee: maintain the status quo, provide
program funding, or provide core funding. Staff needed guidance from
Council on the funding to be provided to the community safety offices
prior to discussions with the Province. Staff recommended the City
provide program funding and will be working with the individual
community safety offices to determine what the funding will look like.
Staff hope to secure matching funds from the Province for a 3 to
5-year envelope. It is also expected the community will develop
fundraising for the individual offices.

Steve Schneider, Mount Pleasant Crime Prevention Office, (brief
on file), represented a coalition of nine community- based offices.
Mr. Schneider requested deferral of any funding decision until the
Province's position is known. If a deferral is not possible, the
coalition urged support for Option 3, which is to provide core funding
for crime prevention offices.

Shane Simpson advised the Hastings Sunrise area is discussing the
role a community safety office could play in the area. Approval of
Option 3 will provide continuity; prevention of crime is better than
reaction to it. Individual community safety offices will have an
incentive to approach other beneficiaries of the program, such as the
insurance industry, for program funding.

Chris Taulu, Joyce Street Crime Prevention Office, noted there
are a wide variety of offices. Rules and regulations for each office
need to be in place. Also, need to determine what individual offices
require, and what kind of community support each has. A deferral
until September will allow staff and the offices to come to an
agreement on the final funding request.

Mary-Lynn Burke, Britannia Community Police Office (brief filed),
hoped further negotiations with Council and the Coalition of Crime
Prevention Offices can take place on the criteria determining
eligibility of offices for funding and sources from which additional
funding might be found, i.e., photo radar revenues, traffic fines.

In answer to questions, Wendy Au, Social Planner, confirmed the
Partners in Organizational Planning grant program is specifically for
the purpose of providing organizational development assistance.

Ms. Rogers reiterated staff prefer a decision be made as soon as
possible on the City's position on funding the community safety
offices to allow discussions with the Province to proceed.

During discussion, the Committee agreed deferral would make it
more difficult for the City to negotiate with the Province. It was
noted it has always been the City's position not to provide core
funding to the community crime prevention offices. The Committee also
urged the representatives of the offices to approach their Provincial
representatives for additional funding.

The following motion by Councillor Kennedy was put and carried.
The Committee, therefore

RECOMMENDED

A. THAT Council approve in principle providing program
funds to Community Crime Prevention Offices (Option II
of the Administrative Report dated July 9, 1996), with
an annual grant program of $150,000, subject to
negotiating matching funding from the Provincial
Government on an on-going basis (minimum of three
years).

- CARRIED UNANIMOUSLY

The following motion by Councillor Chiavario was put and carried.
The Committee, therefore,

RECOMMENDED

B. THAT Council request the Police Board to renew
discussions with the Province, through the Attorney
General, on a revenue-sharing agree-ment reflecting
Vancouver Police Department efforts on behalf of the
Province.

C. THAT the Mayor be requested to write to the Attorney
General on providing on-going core operating funds for
Community Crime Prevention Offices.

- CARRIED UNANIMOUSLY

The meeting adjourned at 12:00 noon.

* * * * *