SUPPORTS ITEM NO. 1(b)
                                           P&E COMMITTEE AGENDA
                                           JULY 11, 1996         

                                 POLICY REPORT
                           Development and Building

                                           Date:  June 13, 1996
                                           Dept. File No.  MvH

   TO:       Standing Committee on Planning & Environment

   FROM:     Director of Land Use & Development, in consultation with the
             Directors of Permits & Licenses and Legal Services,
             Comptroller of Budgets & Research, Manager of Facilities
             Development, General Managers of Human Resource Services,
             Board of Parks & Recreation and Engineering Services.

   SUBJECT:  Amendment of the Private Property Tree By-law
             to Protect Significant Trees


   RECOMMENDATIONS

        A.   THAT the amendments to the existing Private Property Tree
             By-law, as summarized in Appendix A, be approved;

        B.   THAT the tree permit fees, shown as proposed fees in
             Appendix B, be approved; 

        C.   THAT the maximum fine be increased from $2,000 to $5,000 for
             an offence against the Private Property Tree By-law;

        D.   THAT the establishment of four regular full-time positions be
             approved for the Community Services Group, subject to position
             evaluation by the Manager of Human Resource Services, at an
             annual cost of $205,100 as noted in Appendix B, subject to
             cost recovery per RECOMMENDATION F below;

        E.   THAT funding in the amount of $57,800 for new and
             non-recurring costs be approved as noted in Appendix B, source
             of funds to be Contingency Reserve;

        F.   THAT $143,600 of the $205,100 in new annual costs referred to
             in RECOMMENDATION D be recovered through an estimated 7%
             increase in development permit application fees, as laid out
             in Appendix B.

             The remaining $61,500 of new annual costs will be recovered to
             the extent possible through tree permit fees;
                                     - 2 -

        G.   THAT the Manager of Facilities Development be requested to
             undertake the space renovations to accommodate the additional
             staff, assuming an upset cost of $20,000, as part of the
             $57,800 funding request under RECOMMENDATION E; 

        H.   THAT the housekeeping amendments to the existing Private
             Property Tree By-law, as summarized in Appendix D, be
             approved; and

        I.   THAT the Director of Legal Services be instructed to bring
             forward the necessary by-law amendments.

   GENERAL MANAGER'S COMMENTS

        The General Manager of Community Services RECOMMENDS approval of
        the foregoing.

   COUNCIL POLICY

   On February 3, 1994, Council resolved that during the term of the
   1994-1996 Budget Management Program, any proposed increase in programs
   and/or services be offset by corresponding spending reductions elsewhere
   in the City's operating budget or by increases in non-taxation revenues,
   subject to Council discretion.


   SUMMARY

   This report recommends that:

   -    the existing Private Property Tree By-law be amended to require a
        tree permit to remove all significant trees, except in emergency
        situations;

   -    the development permit fees be increased and tree permit fees be
        introduced through the required by-law amendments;

   -    three new technical positions and one clerical position in the
        Community Services Group be approved to implement a tree removal
        permitting program and that associated increases in operating costs
        be partially cost-recovered through an increase in development
        permit fees and, to the extent possible, the balance be recovered
        through the introduction of tree permit fees; and

   -    Facilities Development undertake the space renovations for the
        proposed new staff.

                                     - 3 -

   PURPOSE

   This report responds to a request from Council to report back on options
   to protect significant trees that do not have to be removed as a result
   of development.  Council specifically 
   requested that the report include the personnel and administrative
   implications, especially in light of the earlier recommendations set out
   in the September 12, 1994 report to Council.  This report details the
   staffing and financial implications of recommended Option 3 and is a
   companion report to the main options report.

   BACKGROUND

   On February 1, 1996, Council requested staff to report back on options
   to protect significant trees that do not have to be removed as a result
   of new development.

   DISCUSSION

   Current Staffing and Service

   Until 1994, the tree regulations were primarily administered by three
   full-time staff within the Planning Department:  one Senior Landscape
   Architect and two Landscape Architectural Technicians.  In 1992, the
   equivalent of one Building Inspector was added in Permits & Licenses to
   ensure that tree protection barriers were erected and maintained
   throughout construction around private property and City boulevard trees
   that were to be retained.  These protective measures have proven very
   helpful and very visible symbols of the tree program.

   On October 21, 1994, Council approved an additional Landscape
   Architectural Technician position considered essential to continuing to
   provide a desirable level of service and to maintain the level of tree
   regulation.  The administration of the tree regulation had proven more
   labour-intensive than anticipated for the Landscape Architectural
   Technicians, especially with the addition of development application
   landscape review requirements for RS-5 and RS-3 zones.  The Senior
   Landscape Architect was also consumed with developing general landscape
   policy, reviewing major development applications, overseeing and
   streamlining tree regulations and review, as well as undertaking special
   projects such as, the Tree Voucher Program, Greenways, and overseeing
   the implementation of various Downtown Streetscape Guidelines.

                                     - 4 
   Projected Staff Requirements Under the Amended By-law

   The preferred Option 3, including the accompanying tree permitting
   process, will require the addition of four positions.  It is very hard
   to estimate the exact workload but it is anticipated that two Landscape
   Architectural Technicians will take care of tree permitting and public
   information at the counter, while the Landscape Inspector position will
   be required to inspect sites and ensure conformance to the By-law.  The
   Correspondence Clerk position will co-ordinate enforcement
   correspondence relating to tree permits and Tree Plans.

   These four positions will not only fulfil the immediate demands of the
   tree permitting process but will also complement existing roles that are
   noticeably deficient, including minor and major development application
   site inspections and public information.

   The Landscape Architectural Technicians will be responsible for
   coordinating and administering the tree permit process including
   reviewing Arborists' Reports, issuing tree permits, negotiating tree
   retention in special circumstances and ensuring appropriate inspections
   in response to complaints and violations.  In addition to the tree
   permit administration, the Landscape Architectural Technicians will
   promote public awareness and education of tree retention and management
   in the city.  This will include internal information for inspectors and
   an external public information program to introduce the By-law
   amendments.  It will also include providing more timely information
   through the addition of a tree hot-line connected to the main landscape
   review counter and supporting the volunteer Neighbourhood Tree Advocacy
   Program discussed later under Administrative Procedures. This role has
   been sorely lacking to date due to resources.

   The Landscape Inspector will be the specialized landscape site inspector
   and will carry out inspections throughout the city.  The Landscape
   Inspector will focus not only on verifying tree conditions associated
   with tree permits but will also be responsible for other landscape
   inspections associated with Tree Plan and development applications.  At
   present, staff only inspect an estimated 25% of the sites that they
   review.  This is normally only prior to approval and rarely involves any
   final site inspections verifying compliance with the approved plans. 
   Building and Property Use Inspectors carry out construction inspections
   but are not normally trained or qualified in landscape construction.

                                     - 5 -

   The Landscape Inspector will add a necessary specialized complement to
   the Property Use Inspectors that will help ensure compliance with the
   approved plans during construction.  The Landscape Inspector will also
   address numerous "emergency" type calls that require immediate attention
   that cannot be adequately addressed with staffing levels at the present
   time.  These have included "911" calls and count for the most frequent
   and crisis type calls, according to reception within the Planning
   Department.  Hopefully, with the new tree permitting process, these
   crisis type calls will be reduced, but in the interim period we can
   expect some of them to continue as the new measures are introduced to
   the community.

   It is very hard to estimate any other staffing implications as a result
   of the added tree permitting process.  The earlier similar option of the
   September 1994 Council report included additional clerks and legal
   assistance.  Considering the reduction in estimated tree permits, in
   combination with permit processing and inspections handled primarily by
   the landscape staff, it is estimated that only one Correspondence Clerk
   will be required.  This clerk will handle enforcement notices and other
   correspondence.  Board of Variance appeals are difficult to estimate. 
   Over the past five years, no Tree By-law related appeals have been heard
   by the Board of Variance but this could change with the additional
   restrictions.  At this point, no additional staff are recommended.  It
   is estimated that the involvement of Legal Services will involve one or
   two exceptional cases each year based on the experience of the District
   of Saanich and the City of Toronto.  It is assumed that this would fall
   within Legal Services' normal case load and that no additional staff
   would be required at this time.

   Administrative Procedures

   As outlined in preferred Option 3, much of the onus will be on the
   applicant to complete the tree assessment under the guidance of a
   landscape professional.  Staff's role would be administering and issuing
   the permit and ensuring that the regulations are respected through
   inspections.  The method of administering the tree permit process is
   outlined in Appendix C.  Public education and awareness are also
   critical components of this program which will take considerable time. 
   Supporting programs, like the addition of a tree telephone hot-line and
   a Neighbourhood Tree Advocacy Program will further support community
   involvement.  The Neighbourhood Tree Advocacy Program would be organized
   and operated on a volunteer basis by neighbourhoods across the city to
   encourage tree planting and proper tree care.  Only the telephone
   hot-line, which will be connected to the main landscape review counter,
   will require city staffing and that will be covered by the new Landscape
   Architectural Technicians.

                                     - 6 -

   With the enactment of the amended Private Tree By-law, further
   adjustment will most probably be required as refinements in response to
   the landscape industry and experience with administering the By-law.

   Enforcement

   Enforcement under the current and previous tree regulations has been
   problematic and time consuming, requiring further inspections by Permits
   & Licenses and Planning Staff.  Negotiations have resulted in less than
   desirable solutions in many cases with every effort made to retain or
   relocate trees where possible.  Consulting Arborists have greatly
   assisted in helping assess these situations and will continue to do so
   under the proposed amendments.

   It is unknown at this point as to how much the degree and amount of
   enforcement activities will increase with the recommended tree
   permitting process added to tree regulations.  The addition of the
   Landscape Inspector is to partially compensate for the increase related
   to these demands and to fill in other noticeably deficient areas of
   existing landscape inspections.  It is recommended that the present fine
   maximum of $2,000 for Tree By-law violations be increased to $5,000 to
   allow for more significant penalties. 

   Financial Implications

   Council has a policy that all proposed increase in programs be offset by
   corresponding reductions or by increase in non-taxation revenues.  The
   additional tree program costs identified in this report in Appendix B
   are proposed to be partially recovered by an estimated 7% increase in
   Development Permit fees based on the 1996 budget of $2 million.  The
   balance of $61,500, or approximately 30%, will be recovered to the
   extent possible through the tree permit fees.  Any shortfalls will
   represent an increase in costs to the operating budget.  Increase in
   Development Fees is only part of the consideration in this case, as the
   increase in program costs will split between development (70%) and
   non-development applicants (30%).

   At present, there appears to be no additional space in the Development
   Information and Application Centre area where the new personnel should
   be located.  In fact, two existing Landscape and Tree By-law staff are
   presently located on a different floor due primarily to the shortage of
   space.  Some reorganization of space on the second floor of the east
   wing will be required to accommodate the additional two Landscape
   Architectural Technicians. The Landscape Inspector will be located
   within the Property Use Inspectors' area on the Second Floor. The
   Correspondence Clerk will be located within the Correspondence area of
   Permits & Licenses on the Second Floor.  Renovation costs will be kept
   to a minimum in the light of the re-engineering process currently
   underway.  The costs for the space renovations to accommodate the four
   new positions will not exceed $20,000.

                                     - 7 -

   CONCLUSION

   The recommended addition of four positions and subsequent enactment of
   the amendments to the Private Property Tree By-law, coinciding with the
   recommended Option 3, will provide the necessary resources and
   legislative amendments to start to protect and recognize significant
   trees in the city that do not have to be removed.  In so doing, it will
   help preserve and enhance neighbourhood character, streetscape quality
   and valued trees in our urban forest.  These changes to the tree program
   will also help to increase the awareness and environmental benefits of
   trees to the citizens of Vancouver.

   The proposed program costs will be partially recoverable through an
   increase in development permit fees.  The balance will be recoverable to
   the extent of the tree permit fee revenues.


                               *   *   *   *   *
                                                           APPENDIX B
                                                         Page 1 of 11
   COSTS FOR PROPOSED PRIVATE PROPERTY TREE BY-LAW AMENDMENT
   STAFFING                                                 Unit Cost

   2 Landscape Architectural Technicians (PG 23-3)          $ 98,400
   1 Landscape Inspector (PG 23-3)                            49,200
   1 Correspondence Clerk (PG 19-3)                           41,800
   1 Clerical vacation relief                                  2,100

   Sub-Total Staffing Costs                                 $191,500   OPERATING COSTS
   Printing (design and printing of brochure)               $  1,000
   Auto Allowance ($350 x 12 months)                           4,200
   Telephones                                                  3,600     (3 x $1,000; hotline = $300; 1 x $300)                    
   Miscellaneous (supplies and services)                       1,000
   Training (for 3 staff)                                      3,800

   Sub-Total Operating Costs                                $ 13,600

   TOTAL STAFFING AND OPERATING COSTS                       $205,100

   NEW AND NON-RECURRING COSTS
   Furniture (desks, chairs, filing cabinets, etc.)         $ 12,400
     ($3,300 x 3, plus $2,500 x 1)
   Computer Equipment                                         25,400
   (2 x $5,200, plus 2 x $7,500 - new image 
   enabling systems)
   Space renovations to accommodate new staff               $ 20,000
   Sub-total New and Non-Recurring                            57,800

   TOTAL PROGRAM COSTS                                      $262,900

   Costs recoverable (excluding new and non-recurring) 
   through Development Permit Fees (estimated 70%)          $143,600
   (estimated increase of 7% based on $2.0 million 
   estimate for 1996)

   Balance of the  program costs of $99,300 will be  recovered to the
   extent  of  the tree  permit  fees  estimated on  page  2  of this
   appendix.


   DESCRIPTION OF RECOMMENDED ADDITIONAL POSITIONS

    4 Positions:
    2 Landscape Architectural Technicians, 1 Landscape Inspector, and    1 Correspondence Clerk in the Community Services Group.

    A  minimum  of  four  additional  positions   are  required  to  undertake  the
    administrative and inspection requirements of the  tree permitting additions to
    the existing  Private Property Tree  By-law, noting that  the current  staff of
    three  Landscape   Architectural  Technicians  is   considered  inadequate   to
    administer  the  amended  by-law in  addition  to  their  other  duties.    The
    additional two Landscape Architectural Technicians' positions would process and
    review  tree permits,  as well  as answer  enquiries resulting  from additional
    applications  and  existing  applications.    The  third   position,  Landscape
    Inspector, would undertake spot inspections on tree permit sites, and undertake
    the inspections  regarding development application  landscape work that  is not
    currently being  completed due  to workloads.   The  Correspondence Clerk,  the
    fourth position, would co-ordinate enforcement correspondence relating  to tree
    permits.

    Note:  The Canadian Union of Public Employees, Local 15 has been provided  with    a copy of this report.

                                                                                                     APPENDIX                                                                             B
   ESTIMATED TREE PERMIT REVENUE                                                  Page                                                                                  2                                                                              of                                                                            11

                                                                          Est.                                                                    #
                                                              Proposed    of                                                                       Permits        Est.
   1.  Application for a permit to remove a tree              Fee         Note                                                                            1)        Revenue
       (1,000 permits, 2,000 trees)
       - First tree on site                                     $50        1,400      $70,000
       - Each additional tree on site                           $20          600      $12,000

   2.  Amendment to a tree permit
       This includes the location of the replacement tree,
       number of replacement trees, or number of trees to be
       removed from the site

   a)  Amendment to tree permit issued concurrently with a
       development application, building permit application
       or a joint permit application                            $50          140      $                                                                7,000

   b)  Amendment to a non-development application             no charge                     0

   3.  Extension to a tree permit                               $50           50      $                                                                2,500

   TOTAL ESTIMATED PERMIT REVENUES                                                    $91,500


   NOTES:

   1.  Estimated number of tree permits
       It        isvery             hardto                  estimatethe                            numberof                                   treepermits.                                              Between                                                    2,000and                                                           3,000trees
       are         removedeach                   yearby                        treeremoval                                  companiesin                                            Vancouver.                                                     Anaverage                                                             of2trees
       areremovedfrom                    eachsite,                            therefore,1,000to1,500                                                 permitsmaybe                                                            required.
       However,              only                 those                     trees                         that                            are                              within                                   the                                     building                                            envelope,                                                    dead,                                                        dying,                                                            hazardous
       orconflicting                   withsite                          servicingmay                                     beremoved.                                                                                           Therefore,the                                                         totalnumber                                                                   of
       permitsmightbeas                      lowas500,                              orbeashighas                                         1,500,dependentonthevolume                                                                  and
       types of applications.

   2.  Amendment Fee
       Thisfee             isbased                   onthe                       averageamendment                                      feesofTree                                               Plansin                                                     accordancewith                                                                  the
       Development                 PermitBy-law.                                                         Theamendment                                       without                                             site                                                inspectionis                                                           $50.00.                                                                 Site
       inspections                 andassessments                              arenon-recoverable                                               inaccordance                                                          withBill77.

   3.  Fine Revenues
       Fine          revenues                 would                     be                      collected                              by                               Provincial                                        Courts,                                              and                                                therefore,                                                         are                                                           not                                                             included
       in potential City revenue.

   SUMMARY OF PROPOSED AMENDMENTS TO THE PRIVATE PROPERTY TREE BY-LAW

   DEFINITIONS

   2.
   (Addition)
   Tree Permit  means a  permit issued  by the  Director of  Planning
   granting permission to remove a tree.

   Intent
   To include a permit process which allows for the removal of a tree
   only under conditions specified in the new "Permits" section. 

   TREE PLANS

   5.
   (Deletion)
   Each tree proposed to be  removed as a consequence of  development
   must be  replaced by one or  more replacement trees  selected from
   Schedule A except that the  combined number of retained trees  and
   replacement  trees need  not  exceed the  maximum  number computed
   using Schedule B.

   Intent
   To ensure that all trees removed require a replacement tree.

   6.
   (Addition)
   For  the purposes  of computing the  number of  trees in  order to
   satisfy the requirements  of Section  5, the  following cannot  be
   counted as a tree or retained tree.

   Intent
   To include all trees.

   PROHIBITIONS

   10.
   (Addition)
   (a) No person shall remove a tree  without first obtaining a  tree
       permit.

   Intent
   To ensure that a tree permit is required to remove a tree.

   11.
   (Addition)
   No person shall
       (a) light a  fire within the  drip line of a  tree, a retained
           tree, or a replacement tree.
       (b) remove bark from a tree, a retained tree, or a replacement
           tree, or
       (c) cause any  other damage to a  tree, a retained tree,  or a
           replacement tree.

   Intent
   To protect trees on private property which are not associated with
   development.


   PERMITS (Addition of Section)

   The owner of any property may apply for a permit to remove one  or
   more trees  from such property.   the Director of  Planning, being
   satisfied that at least one of the following conditions exist, may
   grant a permit if:

       (a) the tree is located within the building envelope; or
       (b) the tree is dead or dying; or
       (c) the tree  is interfering with, or  in such close proximity
           to utility wires  as to be a danger,  and cannot be pruned
           and still maintain the health or reasonable  appearance of
           the tree; or
       (d) the roots  of the tree  are interfering  with, blocking or
           damaging a drainage or sewer system. 

   Intent
   To  clarify that the development  applicants are not restricted in
   their  right to develop  the property.  Further, to allow  for the
   removal trees in special circumstances which considers the health,
   safety and  welfare of the general  public, and which  also allows
   reasonable use and access to private property.

   (Addition)
   A non-refundable  tree permit application  fee of  $50.00 for  the
   first tree, and $20.00 for  each additional tree, will be  charged
   for an application to remove a tree or trees. 

   Intent
   To  provide  cost  recovery,  to  the  extent  possible,  for  the
   administration of the tree permitting process. 

   EMERGENCY REMOVAL

   23.
   (Addition)
   If all or part of a tree, a retained tree or a replacement tree

       (a) has been severely damaged  by a natural cause and is  not,
           in the  opinion  of the  Director of  Planning, likely  to
           survive, or

       (b) is imminent  danger  of  falling  and  causing  injury  to
           persons or property,

   the  tree or  the  part of  it  that is  affected  may be  removed
   notwithstanding any other provision of this By-law.

   Intent
   To include all trees.

   ORDERS

   27. 
   (Addition)
       (c) discontinue doing anything that is in contravention of any
           term  or condition of a tree plan, tree permit, or another
           plan showing trees which was approved in  conjunction with
           or  forms  part of  a  development  permit  or a  building
           permit, or
       (d) carry out any work  or do anything to bring  any land into
           conformity with  any terms and conditions of  a tree plan,
           tree permit,  or any  other plan  showing trees which  was
           approved  in   conjunction  with  or   forms  part   of  a
           development permit or a building permit.

   Intent 
   To include the tree permit process.


   OFFENSES AND PENALTIES

   28. 
   (Addition and Deletion)
       (2) Every person who commits an offence against this By-law is
           liable to  a fine and  penalty of not more  than $2,000.00
           $5,000.00 and not less than $75.00 for each offence or, in
           the  alternative,  to  imprisonment  for  any  period  not
           exceeding two months.

   Intent
   To increase the maximum fine for violation of the By-law.

   PROPOSED TREE PERMIT ADMINISTRATION PROCEDURE

   Introduction

   This tree  permitting process  would allow  broad tree  protection
   powers  but would  largely  transfer initial  tree  assessment for
   compliance with the by-law and subsequent inspections,  from civic
   staff to the private  sector.  This option would  make the removal
   of mature trees illegal except where  a permit to remove a tree is
   issued. This  would require an assessment by  a Certified Arborist
   concluding that the tree meets criteria for removal as laid out in
   the By-law.

   Proposed Administrative Procedures for Draft By-law

   The following  procedure is  in draft  form.   It will  be further
   refined  prior  to  By-law  enactment  and  revised  as  necessary
   thereafter.

   Although  financial securities  can be  taken, we expect  that the
   majority   will  respect  the  provisions   of  this  new  by-law.
   Therefore, financial securities will initially not be  used except
   under certain circumstances.

   a)  Forms Required

       The following forms will be required:

       -   Tree Application/Information Form;
       -   tree  permit (removal  with  replacement  tree conditions,
           application abandonment, withdrawal or cancellation);
       -   Minor Amendment form (currently used);
       -   Arborist's Standard Report Form (includes generic site map
           to  indicate  general  location   of  tree  proposed   for
           removal); and,
       -   Tree Installer's Assurance Form (includes generic site map
           to indicate general location of replacement tree).

   b)  For Tree Removal Requests Only (No Development Intentions)

       A.  Issuance
           (Any part  of this  procedure, where  appropriate, can  be
           executed by mail or facsimile.)
           1.  Applicant arrives at 2nd floor reception.

           2.  Receptionist   provides  applicant   with  information
               sheet/tree removal permit application to be filled out
               as the applicant  awaits his/her name to  be called by
               Landscape Architectural Technician.

          3.    Applicant is called to Tree Landscape Counter where:
                - information is provided if requested; or,
                - application is  reviewed  for  completeness  (i.e.,
                  includes  Arborist's  report  on  a  standard  form
                  issued by  the  City,  with  plan  showing  subject
                  tree(s) and replacement tree(s)).



          4(a)  If  complete and  in  order,  Landscape Architectural
                Technician stamps the information form/application of
                permit  issuance and  types  the information  on  the
                permit and issues it for payment.

          or

          4(b)  If complete  but for  some reason  it  is decided  to
                conduct  a site visit (due to questionable arborist's
                report  or  just as  a random  check),  the Landscape
                Architectural Technician sends  the applicant  to the
                cashier for  payment on  the understanding  that  the
                tree permit or tree  refusal will  be mailed to  them
                subsequent  to  further  review.    The  tree  permit
                information would be typed into  the computer by  the
                Landscape  Architectural Technician  and  issued  for
                payment.

          or

          4(c)  If the  Arborist's report  (or follow-up  inspection)
                indicates the subject tree does  not meet the  City's                       criteria  for tree removal, the prospective applicant
                       is  informed  that the  City will  not  issue  a tree
                       permit.  (The  applicant would not pay  in this  case
                       but it  is unlikely that someone would attempt to get
                       a permit where  the Arborist has not recommended that
                       the tree be removed.)

                 5.    The  applicant pays  the  permit fee  to  the Cashier
                       prior to being issued the approved tree permit by the
                       Landscape Architectural Technician.

                 6.    Copies of the permit and any required tree protection
                       notices  are issued  to the  owner/applicant;  a file
                       copy goes  to the Permits  & Licenses central address
                       file;  a copy  is  transferred onto  the  PALS and/or
                       PRISM   system;  and,   a   copy  to   the  Landscape
                       Architectural Technicians  who  are  responsible  for
                       initial confirmation of work conducted.

                 7.    Tree installer or arborist  sends in confirmation  of
                       the tree  being planted, on  a standard form provided
                       by the  City, which  includes a  plan showing general
                       location of  the tree  on the lot,  size and species.
                       If satisfactory, permit  is closed.  Spot checks will
                       be  used  to ensure  level  of  compliance  with this
                       aspect.

                 8.    The  tree  replacement  conditions  will  have to  be
                       satisfied within 6 months of issuance so the computer
                       will notify  the Information  Clerk of  any uncleared
                       permits automatically.   The Clerk will then send out
                       a  standard   form  letter   to  the  owner/applicant
                       reminding   them  of  the  obligation  to  provide  a
                       replacement  tree by the required date.   If not, the
                       applicant can apply for an extension to the permit.

                 9.    If there is no response (i.e., a confirmation form is
                       not  submitted after  notice being  sent) the  matter
                       will  be   referred  to   the   Permits  &   Licenses
                       Correspondence Branch  for enforcement.   It is  most
                       likely that a Landscape  Architect would inspect  the
                       site prior to referring it for enforcement.

              B. Amendment

                 Permit  amendment  is  not  required unless  the  applicant
                 wishes to apply  for an extension to the permit.  Any other
                 changes  made  will  be  indicated on  the  assurance  form
                 submitted.  Any subsequent requests to change a replacement
                 tree  required  by   by-law  will  be  subject   to  a  new
                 application for a tree permit.

          (c)    Tree   Removal  Requests   Tied  to   Outright  Development
                 Proposals, Combined Development and Building Permits      

              A. Issuance

                 1-4   As  above  except  information  is  included  on  the
                       required   site  plan   and  legal   survey  (current
                       practice).

                 5.    Applicant waits to be called to Screeners' Desk.

                 6.    tree  permit  and  Combined Development  and Building
                       Permit  fees paid  and  permits  issued concurrently,
                       including  any  required   Tree  Protection  Notices.                       (Trees  cannot be removed until  demolition permit is
                       issued.)

                 7.    tree  permit  must  be  closed  within  6  months  of
                       issuance  of  final  inspection  or  issuance  of  an
                       occupancy permit by the District Building Inspector.

              B. Amendment

                 1.    Applicant checks in with Receptionist.

                 2.    Landscape  Architectural  Technician  or  Information
                       Clerk calls applicant.

                 3.    Landscape  Architectural  Technician  or  Information
                       Clerk revises permit drawings.

                 4.    Permits  &  Licenses  Screeners  write   receipt  for
                       revisions fee.

                 5.    Applicant pays cashier.

                 6.    Revised drawings  sent to microfilming  and memo sent
                       to District Building Inspector.

          (d)    Tree  Removal Requests  Tied  to "Conditional"  Development
                 Proposals (Development Permits)                            

              A. Issuance
                 1-3   As  above  except  information  is  included  on  the
                       required   site  plan   and  legal   survey  (current
                       practice).   Photo boards  may be  submitted with the
                       application.

                 4.    If  complete and  in  order,  Landscape Architectural
                       Technician or  Information Clerk  stamps the drawings
                       for acceptance of submission.

                 5.    Applicant waits to be called to Zoning Counter.

                 6.    tree permit  and building  permit fees  paid and both
                       permits issued  concurrently, including  any required
                       tree protection  notices.  (Trees  cannot be  removed
                       until demolition permit is issued).

                 7.    tree  permit  must  be  closed  within  6  months  of
                       issuance  of  final  inspection  or  issuance  of  an
                       occupancy permit by the District Building Inspector.

              B. Amendment

                 1.    Applicant checks in with Receptionist.

                 2.    Landscape Architectural Technician calls applicant to                       check application for minor amendment.

                 3.    Applicant  submits Minor  Amendment Form  and revised
                       drawings with fee.

                 4.    Application is  referred to  Landscape  Architectural
                       Technician for processing.

                 5.    Application approved or refused.


          Violations and Complaints (No Applicant)          The Landscape Architectural Technicians or the Landscape Inspector
          in the Planning Department will be the staff primarily responsible
          to respond  to complaints of  violations in the field.   This will
          include  a  site inspection  after  confirming  that the  removals
          underway  were not  permitted.  Where  the Landscape  Inspector or          another Landscape  Architectural Technician  cannot  respond in  a
          timely fashion, Property Use Inspectors in  the Permits & Licenses
          Department will respond.  

          Another potential  concern with violations and  complaints is that
          removals without permit  may occur on  weekends when City  offices
          are closed.   Even where removals are being conducted with permits
          on a weekend, neighbours  may be frustrated at  not being able  to
          check the status of these removals with civic staff, and to report
          any  work  being conducted  without  a permit.    The  Director of
          Planning will seek solutions,  such as reorganizing existing staff
          resources, to remedy these problems if they arise.

                                                                  APPENDIX D

                                 TREE BY-LAW NO. 7347
                                 HOUSEKEEPING CHANGES



          1.  Reference to the Director of  Permits in Schedule D  should be
              "City Building Inspector" as throughout the by-law.

          2.  In  Table  A, the  word Spruce  should be  part of  the common
              name, not the botanical name.
          3.  In Table B,  the first  word Magnolia  should be  part of  the
              common name.

          4.  In Table C, the  size for Purple Leaf Plum should be 6 cm, not
              6 m.

          5.  In  Table C, False  Cypress is written as  one word; it should
              be  two.   Also, to  make it  consistent  with Table  B, False
              Cypress should come under the heading of Cypress.

          6.  In Table C, English Holly should be 3.5 m.

          7.  In Table A, Umbrella Pine should be 3.0 m.

          8.  In section 17, add  "the required sideyard of" between  "into"
              and "the site".


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