ADMINISTRATIVE REPORT Date: May 14, 1996 Dept. File No.: SP TO: Vancouver City Council FROM: Director of Cultural Affairs SUBJECT: 1996 Community Public Art Funding RECOMMENDATION THAT Council allocate $100,000 to the 1996 Community Public Art Program, with individual projects reported back for approval, and the source of funds to be the unallocated Public Art Capital Budget. GENERAL MANAGER'S COMMENTS The General Manager of Community Services RECOMMENDS approval of the foregoing. COUNCIL POLICY On October 7, 1993, City Council approved $1,000,000 for public art over the 1994-1996 Capital Plan. On May 5, 1994, City Council approved $255,000 for the Civic Public Art Program. When considering the 1995 Capital Works Budget on May 2, 1995, Council approved $426,000 for the Civic Public Art Program. When considering the 1996 Capital Works Budget on 14 May 1996, Council approved $319,000 for the Civic Public Art Program. PURPOSE This report recommends a total 1996 allocation to the Community Public Art Program of $100,000, including $10,000 for projects at artist residencies at community centres. Individual projects will be reported back to Council for approval. BACKGROUND The purpose of the Community Public Art Program is to encourage local participation in public art projects which focus on neighbourhood needs and aspirations. In 1994 and 1995, City Council allocated $55,000 and $60,000, respectively, to the Community Public Art. Following on the success of the 1994 Program, Vancouver Foundation in 1995 provided $25,000 for projects at the development stage, in keeping with its community development mandate. DISCUSSION Previous Program allocations did not provide for maintenance or liability insurance, and did not include explicit provision, recommended this year, for projects created by artists in residence at Community Centres. For 1996, staff and the Public Art Committee recommend a Program budget of $125,000 (including Vancouver Foundation's $25,000). A 1996 City allocation of $100,000 is recommended to: - provide $9,300 for maintenance; - provide $2,000 for liability insurance; - provide an additional $18,000 for projects, including a provision of up to $10,000 for projects by artists in residence, making a total project budget of $93,000. A draft budget appears as Appendix A. Maintenance The Public Art Maintenance Reserve was established in 1995. Public art maintenance was previously provided through separate allocation. Since creation of the Reserve, maintenance is included in project budgets. Thus, $9,300 for maintenance (10% of project budgets) is included in our request this year. Liability Insurance Applicants previously arranged their own project insurance, resulting in incomplete coverage and considerable staff liaison time. We recommend insuring all projects through Sport B.C., to ensure coverage and reduce staff time. Projects by Artists in Residence The Artist in Residence Program annually sponsors four artist residencies at community centres. Park Board matches the sponsoring Community Centre Association share of $2,500, to make total residency art budgets of $5,000. Art works produced by this popular program are restricted by the small materials budget available ($1000), and artists approach the City and other funders on an ad hoc basis for additional funds. Staff and the Public Art Committee believe these requests are an excellent use of civic public art funds. By making a provision of $10,000, Council can direct up to $2,500 to art works through a process which ensures equal access for all artists and community centres. Funds would be recommended on a matching basis by staff for Council approval as grants to the Associations. The Public Art Committee recommends this provision to Council. Vancouver Foundation In 1995, Vancouver Foundation committed $25,000 to Community Public Art. Vancouver Foundation funds enable Program support for some projects at the development stage, which is consistent with the Foundation's community development focus. The Foundation will decide in June whether to allocate $25,000 again this year. A copy of our report to Vancouver Foundation on Council's 1995 allocations appears as Appendix B. * * * * * APPENDIX A COMMUNITY PUBLIC ART PROGRAM BUDGET This budget is based on a City allocation of $100,000 and assumes an allocation from Vancouver Foundation of $25,000. CITY CONTRIBUTION $100,000 VANCOUVER FOUNDATION 25,000 125,000 Program expense: printing 400 mailing 700 community meetings and outreach 1,000 materials 700 project selection 700 advertising 1,200 Facilitator 13,500 Evaluation 2,500 20,700 Public Art Maintenance Reserve: 9,300 Liability Insurance: 2,000 Community Public Art Projects: 93,000 TOTAL: $125,000