A2
ADMINISTRATIVE REPORT
Date: March 15,1996
Dept. File No. H764-9
TO: Vancouver City Council
FROM: General Manager of Engineering Services
SUBJECT: Tender 9605: Construction of P.C. Concrete Curbs and
Gutters, and Asphaltic Concrete Pavement
on Sundry Streets
RECOMMENDATIONS
A. THAT Tender Number 9605 - Construction of P.C. Concrete
Curbs and Gutters, and Asphaltic Concrete Pavement on Sundry
Streets from Columbia Bitulithic Limited, the low bidder, in
the amount of $1,025,801.50 , be accepted, subject to a
Contract satisfactory to the Director of Legal Services.
B. THAT the Director of Legal Services execute the Contract on
behalf of the City. No legal rights shall arise hereby and
none shall arise until execution of the contemplated
Agreement.
COUNCIL POLICY
Construction contracts over $200,000.00 are to be awarded by Council.
PURPOSE
The purpose of this report is to obtain Council approval to award
Tender Number 9605 for the construction of curbs and gutters and
pavement on sundry streets.
BACKGROUND
The projects in this tender are new construction and went forward
to the Court of Revision on November 16, 1996. Of the projects proposed
at the Court of Revision, 22 were approved.
DISCUSSION
Tenders for the construction of P.C. Concrete Curbs and Gutters and
Asphaltic Concrete Pavement on Sundry Streets ( Tender Number 9605)
were opened on March 13, 1996 and referred to the General Manager of
Engineering Services for tabulation.
All tenders were checked for completeness and accuracy and any
miscalculations or omissions corrected. Tabulations of the amounts
bid, with the lowest bid underlined, are shown below:
1. Columbia Bitulithic Ltd $1,025,801.50
2. Jack Cewe Limited $1,066,557.00
3. Imperial Paving Limited $1,074,905.25
4. Winvan Paving Limited $1,084,221.00
These bids include 7% G.S.T. and are based on unit pricing of estimated
quantities supplied by the Department. Therefore, the actual cost of
this tender may vary according to quantities measured during
construction. As well, extra or "force account" work, in addition to
the unit cost work, may increase the cost of this tender.
FINANCIAL IMPLICATIONS
The Engineer's anticipated tender for this contract was $1,034,768.15
which was determined on the basis of averaging the unit prices from the
first and last local improvement street construction contracts in 1995.
Comparing unit prices over the past eight years indicate that the low
bid is reasonable.
The total estimated cost for construction of the streets in this tender
is $1,651,374.80. This estimated cost contains provision for sewer,
waterworks, electrical and utility adjustments, catch basin
adjustments, and unanticipated extra work in addition to the contract
price. This additional work will be performed by the contractor, City
crews, or, in some instances, by outside utilities. Funding for the
City's share of this work has been approved by Council as part of the
1996 Streets Basic Capital Budget.
CONCLUSION
The low bid is balanced and consistent with the trend of contract unit
prices for the past eight years and supports the recommendation that
Contract 9605 be awarded to Columbia Bitulithic Ltd.
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