A5
ADMINISTRATIVE REPORT
Date: March 6, 1996
Dept. File No.: 1.40.96.02
TO: Vancouver City Council
FROM: General Manager of Engineering Services
SUBJECT: Award of Contract No. 9601 for the Upgrading
of the Chilco and Alberni Chlorinating Station
RECOMMENDATION
A. THAT Contract No. 9601 for the Upgrading of Chilco and
Alberni Rechlorination Station be awarded to the low bidder
meeting specifications, CANEM SYSTEMS LIMITED in the amount
of $237,005.00, being the total tender amount, including all
options.
No legal rights shall arise hereby and none shall arise until
execution of the Agreement.
B. THAT funding for the Upgrading of the Chilco and Alberni
Rechlorination Station project be provided from account
17/35/4200/999 "Pressure Reducing Valve (PRV) Stations.
C. THAT the General Manager of Engineering Services be
authorized to enter a contract with CANEM SYSTEMS LIMITED in
the amount of $237,005.00, in consultation with the Director
of Legal Services.
COUNCIL POLICY
Construction contracts over $200,000 are to be awarded by Council.
PURPOSE
The purpose of this report is to obtain Council approval to award
Contract No. 9601 for the Upgrading of the Chilco and Alberni
Rechlorination Station to the low bidder, CANEM SYSTEMS LIMITED.
BACKGROUND
The Waterworks capital plan provides for annual replacement of various
PRV stations throughout the City. These stations have reached the end
of their service life to a point where some components are near
failure. The safe and proper operation of these stations is essential
to provide a reliable supply of water for both domestic consumption and
fire protection.
The station at Chilco and Alberni Street operates as both a pressure
regulating and chlorine level boosting facility. The electrical and
mechanical systems are aging poorly and have required an above average
level of maintenance in the past years. Therefore, the facility was
identified as a high priority for modification and upgrading in the
1995 Waterworks Capital Budget.
CONSTRUCTION TENDERS
Tenders for Contract No. 9601 for the upgrading of the Chilco and
Alberni Rechlorination Station were opened on March 5, 1996, and
referred to the General Manager of Engineering Services. All tenders
have been checked for completeness and accuracy. A tabulation of the
lump sum tendered prices is shown below with the lowest tender, meeting
specification underlined. The Consultants' estimated cost of the
contract work, including the installation of the valves and related
piping supplied by the City, was $350,000.00.
CANEM Systems Limited $237,005.00
Jain Contracting Limited $242,954.00
Daryl-Evans Limited $256,754.69
Besco Contracting Limited $314,818.61
Each Contractor has submitted a total lump sum tender price for all
work under this contact. Also, as requested, the contractors have
submitted a breakdown in the lump sum prices which will be used for
computation of interim payments. The final cost of the contract may
vary as a result of additions and deletions, and extra or "force"
account work if required.
The tender submitted by the low bidder, CANEM Systems Limited is in
accordance with the specifications in the contract documents. The
Contractor has submitted an acceptable construction schedule that meets
the City's requirements for substantial completion of the project by
June 1, 1996. The tender documents required a mandatory pre-tender
site meeting, which the contractor attended. The supervisory personnel
proposed by CANEM Systems Limited have the appropriate related
experience from similar projects and it has been confirmed that they
have completed other projects in a satisfactory manner and on time. As
such, their qualifications are considered adequate for this contract.
COST AND FUNDING
This project was included in the 1995 Waterworks Capital Plan to
upgrade and replace various PRV and rechlorination stations.
Funds for this contract are available in account 17/35/4200/999
"Pressure Reducing Valve (PRV) Stations.
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